arranging-meeting-preparation-of-minutes-of-the-meeting.

ARRANGING MEETING & PREPARATION OF MINUTES OF THE MEETING
Definition of Meeting:
A meeting is a gathering or assembly of two or more persons for
transacting a lawful business.
TYPES OF MEETINGS:
(a) General Meeting:
To conduct business or to meet other members of the organization
(b) Informal Meeting:
Informal meeting are where there is no hard & fast rules regarding
agenda, definite no. of participants etc. – casual meeting
(c) Formal Meeting:
Formal meetings are conducted for specific purposes with pre-
determined business to be transacted, viz. Annual General Meeting of
Share Holders, Board of Directors Meeting, Performance Assessment
Meeting, Half Yearly or Quarterly Meeting of Companies

, PRELIMINARY ARRANGEMENTS:

(a) Preparation of Draft Agenda
(b) Fixing up date, time & venue
(c) List of Participants
(d) Accommodation, transport & travel arrangements for participants ,
if requested

FINAL ARRANGEMENTS:
(a) Confirmation of date, venue & time to participants
(b) Circulation of final agenda duly approved by members
(c) Circulation of List of Participants
(d) Confirmation of Accommodation, transport & travel arrangements
to participants, if requested