Annual Purchasing Card Training Questions With
Complete Solutions
(Step-by-Step instructions are available in our Online
Reconciliation Guide.) The basic steps to complete online
reconciliation are: Correct Answers • Retain all original receipts
and supporting documentation
• Utilize receipt imaging: upload receipts and supporting
documentation
• Utilize GL Allocations: allocate transactions to the appropriate
index and account codes
• Electronically sign-off on all compliant transactions in Works
• Use the Department Transaction Report to find transactions
that have not been reconciled
• Cardholder and Authorized Approver must sign off on
transactions for reconciliation to be complete
A P-Card number may be given to a vendor in three ways:
Correct Answers • In person• Call the vendor and provide the
number over the phone• Purchase through a vendor's secure
website - Secured Socket Layer (SSL)Version 2.0 or greater.
Secured sockets are identified by https:// in the address field.
The "s" identifies it as a secure socket.
Activate it by calling the number on the sticker on your card.
You will be asked for the following: Correct Answers • The 16
digits of your card number.• The phone number listed on your
application.• The verification code/ID is "236" followed by your
6-digit date of birth(mmddyy).• For example, a person born on
December 3, 1985 will enter:236120385
, All air and rail travel for Employees must be booked through
VCU's mandatory travel agency. Employees should use the
University's _________ as the method of payment. Correct
Answers ATC card
All purchases must have a receipt/paid invoice and any
additional required documentation. Failure to produce this
documentation upon demand may result in ________________
Correct Answers suspension of your card
All violations must be reported to to take
appropriate action. Failure to comply with Procurement and P-
Card policies and procedures may result in _______________
Correct Answers disciplinary action
Allocations on all valid charges must be completed by close of
business on the ______________ after the close of the current
month's billing cycle. The billing cycle generally closes at
Midnight on or around 15th Correct Answers fifth business day
Business days do not include weekends, holidays or anytime the
University is closed (inclement weather, etc.).
Any personal purchase on a VCU P-Card will result in
suspension ofyour privileges and will require a Correct Answers
corrective action plan with VP/Dean level signature
Any purchases that do not fall under the mission of VCU or do
not conform to established purchasing procedures may be cited
for a _______________ Correct Answers violation
Complete Solutions
(Step-by-Step instructions are available in our Online
Reconciliation Guide.) The basic steps to complete online
reconciliation are: Correct Answers • Retain all original receipts
and supporting documentation
• Utilize receipt imaging: upload receipts and supporting
documentation
• Utilize GL Allocations: allocate transactions to the appropriate
index and account codes
• Electronically sign-off on all compliant transactions in Works
• Use the Department Transaction Report to find transactions
that have not been reconciled
• Cardholder and Authorized Approver must sign off on
transactions for reconciliation to be complete
A P-Card number may be given to a vendor in three ways:
Correct Answers • In person• Call the vendor and provide the
number over the phone• Purchase through a vendor's secure
website - Secured Socket Layer (SSL)Version 2.0 or greater.
Secured sockets are identified by https:// in the address field.
The "s" identifies it as a secure socket.
Activate it by calling the number on the sticker on your card.
You will be asked for the following: Correct Answers • The 16
digits of your card number.• The phone number listed on your
application.• The verification code/ID is "236" followed by your
6-digit date of birth(mmddyy).• For example, a person born on
December 3, 1985 will enter:236120385
, All air and rail travel for Employees must be booked through
VCU's mandatory travel agency. Employees should use the
University's _________ as the method of payment. Correct
Answers ATC card
All purchases must have a receipt/paid invoice and any
additional required documentation. Failure to produce this
documentation upon demand may result in ________________
Correct Answers suspension of your card
All violations must be reported to to take
appropriate action. Failure to comply with Procurement and P-
Card policies and procedures may result in _______________
Correct Answers disciplinary action
Allocations on all valid charges must be completed by close of
business on the ______________ after the close of the current
month's billing cycle. The billing cycle generally closes at
Midnight on or around 15th Correct Answers fifth business day
Business days do not include weekends, holidays or anytime the
University is closed (inclement weather, etc.).
Any personal purchase on a VCU P-Card will result in
suspension ofyour privileges and will require a Correct Answers
corrective action plan with VP/Dean level signature
Any purchases that do not fall under the mission of VCU or do
not conform to established purchasing procedures may be cited
for a _______________ Correct Answers violation
