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NPMA CPPS Practice Test Questions
and Answers Latest 2026
What is the document most organizations use that
describes and conveys the process steps taken to
produce a desired result? Ans: Procedure
Which of the following terms means "to possess and have
use of property of another with delegated
responsibilities"? Ans: Accountability
What element is crucial to the entire process of the
property control system? Ans: Records
When does the Acquisition begin? Ans: Needs have been
defined
What is the first step of the approval process when
making a purchase? Ans: Obtaining approval to spend
budgeted organizational funds
3. When a decision has been made to buy new equipment,
considerations should be decided, such as: immediate
availability, extended service warranties, and _________.
Ans: Advanced technology
When a Purchase Order has been completed, Purchasing
should provide a copy of the Purchase Order to property
management, the originator, accounts payable, and what
other department? Ans: Receiving
© 2025 All rights reserved
, 2 | Page
What establishes delegation of authority for signature
approval thresholds and types of property for those
signature levels? Ans: Organization procedure
In organizations having online financial systems,
documentation is created electronically and is retained in
the system's transaction history. It is often used as part
of a three-way match of transactions prior to payment:
the PO, the receiving documentation, and the ___________.
Ans: Invoice
A ________________________ provides receiving activity
information as well as a way to trace items that are lost
or misappropriated during the receiving process or
during delivery from the receiving area. Ans: Receiving
voucher log
What is a disadvantage of centralized receiving? Ans:
Slower turn-around time for deliveries
What information is NOT typically recorded in a receiving
voucher log? Ans: Purchasing department order date and
cost
Why is it important that the Receiving department
inspect for damage? Ans: Provide information for a
potential return of the item to the vendor
What is one accomplishment by tagging of new, incoming
property? Ans: Establishes the official record for that
item
© 2025 All rights reserved
NPMA CPPS Practice Test Questions
and Answers Latest 2026
What is the document most organizations use that
describes and conveys the process steps taken to
produce a desired result? Ans: Procedure
Which of the following terms means "to possess and have
use of property of another with delegated
responsibilities"? Ans: Accountability
What element is crucial to the entire process of the
property control system? Ans: Records
When does the Acquisition begin? Ans: Needs have been
defined
What is the first step of the approval process when
making a purchase? Ans: Obtaining approval to spend
budgeted organizational funds
3. When a decision has been made to buy new equipment,
considerations should be decided, such as: immediate
availability, extended service warranties, and _________.
Ans: Advanced technology
When a Purchase Order has been completed, Purchasing
should provide a copy of the Purchase Order to property
management, the originator, accounts payable, and what
other department? Ans: Receiving
© 2025 All rights reserved
, 2 | Page
What establishes delegation of authority for signature
approval thresholds and types of property for those
signature levels? Ans: Organization procedure
In organizations having online financial systems,
documentation is created electronically and is retained in
the system's transaction history. It is often used as part
of a three-way match of transactions prior to payment:
the PO, the receiving documentation, and the ___________.
Ans: Invoice
A ________________________ provides receiving activity
information as well as a way to trace items that are lost
or misappropriated during the receiving process or
during delivery from the receiving area. Ans: Receiving
voucher log
What is a disadvantage of centralized receiving? Ans:
Slower turn-around time for deliveries
What information is NOT typically recorded in a receiving
voucher log? Ans: Purchasing department order date and
cost
Why is it important that the Receiving department
inspect for damage? Ans: Provide information for a
potential return of the item to the vendor
What is one accomplishment by tagging of new, incoming
property? Ans: Establishes the official record for that
item
© 2025 All rights reserved
