Annual Purchasing Card Training Exam Questions Well Answered Latest Update 2026/2027
The P-Card is a valuable tool for small dollar purchases under $10,000. When used correctly the
P-Card can: - Answers Reduce paperwork• Improve efficiency• Speed up payments to suppliers•
Provide transparency
If it's a credit card, do I pay the bill? - Answers No. P-Cards are Corporate Liability and do not
appear on your credit report. Cards are issued with both the University and the cardholder's
names.
Who is eligible to receive one? - Answers Employees approved by their supervisor/department.•
Full-time Faculty and Staff.• Multiple employees within the same department may have cards.•
Hourly employees employed directly by VCU. Contractors are not eligible
P-cards may be issued with a ________ up to a maximum of$100,000. Additional justification for
a limit above $50,000 will be necessary - Answers Monthly Cycle limit
The maximum single ________ allowed by the university is $10,000.Any transactions that exceed
$10,000must go on a Purchase Order - Answers transaction limit
T/F? Approvers may request a Temporary or Permanent change to a cardholder's limit/s -
Answers True
T/F? Approvers should review Cardholder'slimits and usage at least once annuallyand make
adjustments as necessary - Answers True
Once you receive the card, you must _____ it before use - Answers activate
Activate it by calling the number on the sticker on your card. You will be asked for the following:
- Answers • The 16 digits of your card number.• The phone number listed on your application.•
The verification code/ID is "236" followed by your 6-digit date of birth(mmddyy).• For example, a
person born on December 3, 1985 will enter:236120385
You will be prompted to choose a ________ during activation - Answers four digit PIN
T/F? Never copy, fax or email an image of your card. Do not email your full account number
(even to another person within VCU) - Answers True
T/F? Do not share your card with anyone• Do not store your card in an online vendor account if
others have access to that account (i.e.Amazon account) - Answers True
T/F? Do not add your card to any Virtual Wallets (ApplePay, Samsung Pay, etc.)• New cards will
be issued with the "Tap to pay"feature. This is not the same thing as the virtual wallet and is
allowable - Answers True
T/F? Do not keep your card in your wallet, instead lock it up safely in your workspace.• If you
must carry the card with you, keep it separate from your other personalforms of payment.• **Tip:
, If you will not be purchasing over Winter/Summer Break, leave the card locked up on campus. -
Answers True
Your _____ must not be transmitted via email. This includes internal VCU email as they are not
encrypted, and it could be stolen - Answers P-Card number
A P-Card number may be given to a vendor in three ways: - Answers • In person• Call the vendor
and provide the number over the phone• Purchase through a vendor's secure website - Secured
Socket Layer (SSL)Version 2.0 or greater. Secured sockets are identified by https:// in the
address field. The "s" identifies it as a secure socket.
Cardholders must take the following immediate actions to prevent fraudulent charges in the
event of a lost or stolen card: - Answers Inform your Supervisor and/orAuthorized Approver•
Contact the P-CardAdministrators by emailing • A new card will be issued
and will be sent to your campus box within 7-10 business days• If you find the old card, destroy
it
T/F? P-Cards that are not routinely used and monitored present a significant risk to the
University. All cards that have not been used in 365 days are reviewed each month by Corp card
to determine if they should remain open. Cardholders and approvers will be required to provide
a valid business justification for keeping an inactive card. - Answers True
If a valid business justification is not provided to Corp card within the stated time frame, the
card will be cancelled. To avoid this: - Answers • Use the P-Card at least once a year for
business related purchases.• Ensure that all cards currently open are essential for your
department.• Close multiple cards that are no longer necessary due to GL allocations.• If the
card will be needed in the future, request the card be suspended until it is required.• Respond to
emails from Corp card regarding inactivity.Inactive CardsP-Cards that are not routinely used and
monitored present a significant risk to the University.
Requests for changes to the card must come from the Authorized Approver. Changes may be
requested by - Answers Emailing or by submitting a Help desk ticket
T/F? P-Cards must only be used for reasonable business related purchases. Non-Mission
related purchases, items not retained by the University, and conflicts of interest are not allowed.
- Answers True
T/F? Certain purchases are prohibited, however the card may not restrict the purchase. Some
purchase categories are classified as restricted by default and will decline if thecardholder
attempts to purchase them. All cards are issued with these default restrictions in place. An
exception request must be made to lift the above restrictions. - Answers True
Cardholders may need to purchase items from one of the previously mentioned restricted
categories. Cardholders must submit a Request for Exception in _________ prior to making these
purchases.Please allow a minimum of 2 business days for Corp card to review the request and
The P-Card is a valuable tool for small dollar purchases under $10,000. When used correctly the
P-Card can: - Answers Reduce paperwork• Improve efficiency• Speed up payments to suppliers•
Provide transparency
If it's a credit card, do I pay the bill? - Answers No. P-Cards are Corporate Liability and do not
appear on your credit report. Cards are issued with both the University and the cardholder's
names.
Who is eligible to receive one? - Answers Employees approved by their supervisor/department.•
Full-time Faculty and Staff.• Multiple employees within the same department may have cards.•
Hourly employees employed directly by VCU. Contractors are not eligible
P-cards may be issued with a ________ up to a maximum of$100,000. Additional justification for
a limit above $50,000 will be necessary - Answers Monthly Cycle limit
The maximum single ________ allowed by the university is $10,000.Any transactions that exceed
$10,000must go on a Purchase Order - Answers transaction limit
T/F? Approvers may request a Temporary or Permanent change to a cardholder's limit/s -
Answers True
T/F? Approvers should review Cardholder'slimits and usage at least once annuallyand make
adjustments as necessary - Answers True
Once you receive the card, you must _____ it before use - Answers activate
Activate it by calling the number on the sticker on your card. You will be asked for the following:
- Answers • The 16 digits of your card number.• The phone number listed on your application.•
The verification code/ID is "236" followed by your 6-digit date of birth(mmddyy).• For example, a
person born on December 3, 1985 will enter:236120385
You will be prompted to choose a ________ during activation - Answers four digit PIN
T/F? Never copy, fax or email an image of your card. Do not email your full account number
(even to another person within VCU) - Answers True
T/F? Do not share your card with anyone• Do not store your card in an online vendor account if
others have access to that account (i.e.Amazon account) - Answers True
T/F? Do not add your card to any Virtual Wallets (ApplePay, Samsung Pay, etc.)• New cards will
be issued with the "Tap to pay"feature. This is not the same thing as the virtual wallet and is
allowable - Answers True
T/F? Do not keep your card in your wallet, instead lock it up safely in your workspace.• If you
must carry the card with you, keep it separate from your other personalforms of payment.• **Tip:
, If you will not be purchasing over Winter/Summer Break, leave the card locked up on campus. -
Answers True
Your _____ must not be transmitted via email. This includes internal VCU email as they are not
encrypted, and it could be stolen - Answers P-Card number
A P-Card number may be given to a vendor in three ways: - Answers • In person• Call the vendor
and provide the number over the phone• Purchase through a vendor's secure website - Secured
Socket Layer (SSL)Version 2.0 or greater. Secured sockets are identified by https:// in the
address field. The "s" identifies it as a secure socket.
Cardholders must take the following immediate actions to prevent fraudulent charges in the
event of a lost or stolen card: - Answers Inform your Supervisor and/orAuthorized Approver•
Contact the P-CardAdministrators by emailing • A new card will be issued
and will be sent to your campus box within 7-10 business days• If you find the old card, destroy
it
T/F? P-Cards that are not routinely used and monitored present a significant risk to the
University. All cards that have not been used in 365 days are reviewed each month by Corp card
to determine if they should remain open. Cardholders and approvers will be required to provide
a valid business justification for keeping an inactive card. - Answers True
If a valid business justification is not provided to Corp card within the stated time frame, the
card will be cancelled. To avoid this: - Answers • Use the P-Card at least once a year for
business related purchases.• Ensure that all cards currently open are essential for your
department.• Close multiple cards that are no longer necessary due to GL allocations.• If the
card will be needed in the future, request the card be suspended until it is required.• Respond to
emails from Corp card regarding inactivity.Inactive CardsP-Cards that are not routinely used and
monitored present a significant risk to the University.
Requests for changes to the card must come from the Authorized Approver. Changes may be
requested by - Answers Emailing or by submitting a Help desk ticket
T/F? P-Cards must only be used for reasonable business related purchases. Non-Mission
related purchases, items not retained by the University, and conflicts of interest are not allowed.
- Answers True
T/F? Certain purchases are prohibited, however the card may not restrict the purchase. Some
purchase categories are classified as restricted by default and will decline if thecardholder
attempts to purchase them. All cards are issued with these default restrictions in place. An
exception request must be made to lift the above restrictions. - Answers True
Cardholders may need to purchase items from one of the previously mentioned restricted
categories. Cardholders must submit a Request for Exception in _________ prior to making these
purchases.Please allow a minimum of 2 business days for Corp card to review the request and
