ANNUAL PURCHASING CARD TRAINING EXAM SET
QUESTIONS AND ANSWERS
The P-Card is a valuable tool for small dollar purchases under
$10,000. When used correctly the P-Card can: - ANSWER-Reduce
paperwork• Improve efficiency• Speed up payments to
suppliers• Provide transparency
If it's a credit card, do I pay the bill? - ANSWER-No. P-Cards are
Corporate Liability and do not appear on your credit report.
Cards are issued with both the University and the cardholder's
names.
Who is eligible to receive one? - ANSWER-Employees approved
by their supervisor/department.• Full-time Faculty and Staff.•
Multiple employees within the same department may have
cards.• Hourly employees employed directly by VCU.
Contractors are not eligible
P-cards may be issued with a ________ up to a maximum
of$100,000. Additional justification for a limit above $50,000
will be necessary - ANSWER-Monthly Cycle limit
,The maximum single ________ allowed by the university is
$10,000.Any transactions that exceed $10,000must go on a
Purchase Order - ANSWER-transaction limit
T/F? Approvers may request a Temporary or Permanent change
to a cardholder's limit/s - ANSWER-True
T/F? Approvers should review Cardholder'slimits and usage at
least once annuallyand make adjustments as necessary -
ANSWER-True
Once you receive the card, you must _____ it before use -
ANSWER-activate
Activate it by calling the number on the sticker on your card.
You will be asked for the following: - ANSWER-• The 16 digits of
your card number.• The phone number listed on your
application.• The verification code/ID is "236" followed by your
6-digit date of birth(mmddyy).• For example, a person born on
December 3, 1985 will enter:236120385
You will be prompted to choose a ________ during activation -
ANSWER-four digit PIN
, T/F? Never copy, fax or email an image of your card. Do not
email your full account number (even to another person within
VCU) - ANSWER-True
T/F? Do not share your card with anyone• Do not store your
card in an online vendor account if others have access to that
account (i.e.Amazon account) - ANSWER-True
T/F? Do not add your card to any Virtual Wallets (ApplePay,
Samsung Pay, etc.)• New cards will be issued with the "Tap to
pay"feature. This is not the same thing as the virtual wallet and
is allowable - ANSWER-True
T/F? Do not keep your card in your wallet, instead lock it up
safely in your workspace.• If you must carry the card with you,
keep it separate from your other personalforms of payment.•
**Tip: If you will not be purchasing over Winter/Summer Break,
leave the card locked up on campus. - ANSWER-True
Your _____ must not be transmitted via email. This includes
internal VCU email as they are not encrypted, and it could be
stolen - ANSWER-P-Card number
A P-Card number may be given to a vendor in three ways: -
ANSWER-• In person• Call the vendor and provide the number
over the phone• Purchase through a vendor's secure website -
QUESTIONS AND ANSWERS
The P-Card is a valuable tool for small dollar purchases under
$10,000. When used correctly the P-Card can: - ANSWER-Reduce
paperwork• Improve efficiency• Speed up payments to
suppliers• Provide transparency
If it's a credit card, do I pay the bill? - ANSWER-No. P-Cards are
Corporate Liability and do not appear on your credit report.
Cards are issued with both the University and the cardholder's
names.
Who is eligible to receive one? - ANSWER-Employees approved
by their supervisor/department.• Full-time Faculty and Staff.•
Multiple employees within the same department may have
cards.• Hourly employees employed directly by VCU.
Contractors are not eligible
P-cards may be issued with a ________ up to a maximum
of$100,000. Additional justification for a limit above $50,000
will be necessary - ANSWER-Monthly Cycle limit
,The maximum single ________ allowed by the university is
$10,000.Any transactions that exceed $10,000must go on a
Purchase Order - ANSWER-transaction limit
T/F? Approvers may request a Temporary or Permanent change
to a cardholder's limit/s - ANSWER-True
T/F? Approvers should review Cardholder'slimits and usage at
least once annuallyand make adjustments as necessary -
ANSWER-True
Once you receive the card, you must _____ it before use -
ANSWER-activate
Activate it by calling the number on the sticker on your card.
You will be asked for the following: - ANSWER-• The 16 digits of
your card number.• The phone number listed on your
application.• The verification code/ID is "236" followed by your
6-digit date of birth(mmddyy).• For example, a person born on
December 3, 1985 will enter:236120385
You will be prompted to choose a ________ during activation -
ANSWER-four digit PIN
, T/F? Never copy, fax or email an image of your card. Do not
email your full account number (even to another person within
VCU) - ANSWER-True
T/F? Do not share your card with anyone• Do not store your
card in an online vendor account if others have access to that
account (i.e.Amazon account) - ANSWER-True
T/F? Do not add your card to any Virtual Wallets (ApplePay,
Samsung Pay, etc.)• New cards will be issued with the "Tap to
pay"feature. This is not the same thing as the virtual wallet and
is allowable - ANSWER-True
T/F? Do not keep your card in your wallet, instead lock it up
safely in your workspace.• If you must carry the card with you,
keep it separate from your other personalforms of payment.•
**Tip: If you will not be purchasing over Winter/Summer Break,
leave the card locked up on campus. - ANSWER-True
Your _____ must not be transmitted via email. This includes
internal VCU email as they are not encrypted, and it could be
stolen - ANSWER-P-Card number
A P-Card number may be given to a vendor in three ways: -
ANSWER-• In person• Call the vendor and provide the number
over the phone• Purchase through a vendor's secure website -
