CTCD Exam prep UPDATED ACTUAL
Questions and CORRECT Answers
Vendor Communication Agency - Initiated {Evaluation and Negotiation} - CORRECT
ANSWER - Clarify vendor can meet requirements
Negotiations
Exchange of info to facilitate contract award
{G8-9, A3}
When must responses be received by? - CORRECT ANSWER - On or before the due date
and established time in the solicitation
{G64}
Solicitation Process: Advertisement (ESBD) - CORRECT ANSWER - Solicitations over
$25k must be posted to ESBD as well as the notice of award
Entire Solicitation posted: 14 days min.
If not posting the entire solicitation: 21 days min.
SPD recommends 30 days or longer
{G68-69, A6}
Texas Multiple Award Schedule (TXMAS) - CORRECT ANSWER - Adopts existing gov.
contracts to the law of the state to service the procurement needs of state agencies and SmartBuy
members
{G34-35}
Vendor Response Submission Requirements - CORRECT ANSWER - Due date and time
Delivery address
Acceptable delivery method
Format of response (email, fax, etc.)
,{G64}
Vendor Communication Agency - Initiated {Prior to Contract Awarded} - CORRECT
ANSWER - Gather facts
Communication with vendor community is important
May issue Request For Information (RFI)
{G8, A3}
Negotiations NOT Permitted - CORRECT ANSWER - IFB unless only one qualified bid
TXMAS Thresholds - CORRECT ANSWER - $0-$50k - directly awarded a PO to a
chosen TXMAS vendor
over $50k - obtain a price quote from at least 3 TXMAS vendors in the proper category
Negotiations Permitted - CORRECT ANSWER - RFP - non-IT
RFO - IT
TXMAS
Sole Source and Proprietary
Emergency Purchases
Solicitation Process - CORRECT ANSWER - 1 prep, drafting
2 review and approval
3 advertising
4 communication with respondents
5 receipt and control of responses
Negotiation Team - CORRECT ANSWER - Team leader
and team members with decision making authority
, Minimum Vendor Qualifications - CORRECT ANSWER - Skill, licensing, or certification
requirements
Years of experience
Worked on projects similar in size and scope
Financial capability to perform
Pass/Fail basis
Committee Members - CORRECT ANSWER - No independent research
Evaluation based on personal review
Only discuss when all parties are present
Outside communication prohibited
Evaluation Factors Examples - CORRECT ANSWER - Respondent qualifications
Respondent experience
Financial capability
Q and A Process - CORRECT ANSWER - Formal Process for potential respondents to
submit questions to the agency to clarify their understanding of the solicitation
Scope of Work (SoW) - CORRECT ANSWER - Description of the product or service
Business requirements
Vendor and agency responsibilities
Deliverables and milestones
Performance acceptance criteria
Communication protocol
Milestone - CORRECT ANSWER - A tool to measure progress
Questions and CORRECT Answers
Vendor Communication Agency - Initiated {Evaluation and Negotiation} - CORRECT
ANSWER - Clarify vendor can meet requirements
Negotiations
Exchange of info to facilitate contract award
{G8-9, A3}
When must responses be received by? - CORRECT ANSWER - On or before the due date
and established time in the solicitation
{G64}
Solicitation Process: Advertisement (ESBD) - CORRECT ANSWER - Solicitations over
$25k must be posted to ESBD as well as the notice of award
Entire Solicitation posted: 14 days min.
If not posting the entire solicitation: 21 days min.
SPD recommends 30 days or longer
{G68-69, A6}
Texas Multiple Award Schedule (TXMAS) - CORRECT ANSWER - Adopts existing gov.
contracts to the law of the state to service the procurement needs of state agencies and SmartBuy
members
{G34-35}
Vendor Response Submission Requirements - CORRECT ANSWER - Due date and time
Delivery address
Acceptable delivery method
Format of response (email, fax, etc.)
,{G64}
Vendor Communication Agency - Initiated {Prior to Contract Awarded} - CORRECT
ANSWER - Gather facts
Communication with vendor community is important
May issue Request For Information (RFI)
{G8, A3}
Negotiations NOT Permitted - CORRECT ANSWER - IFB unless only one qualified bid
TXMAS Thresholds - CORRECT ANSWER - $0-$50k - directly awarded a PO to a
chosen TXMAS vendor
over $50k - obtain a price quote from at least 3 TXMAS vendors in the proper category
Negotiations Permitted - CORRECT ANSWER - RFP - non-IT
RFO - IT
TXMAS
Sole Source and Proprietary
Emergency Purchases
Solicitation Process - CORRECT ANSWER - 1 prep, drafting
2 review and approval
3 advertising
4 communication with respondents
5 receipt and control of responses
Negotiation Team - CORRECT ANSWER - Team leader
and team members with decision making authority
, Minimum Vendor Qualifications - CORRECT ANSWER - Skill, licensing, or certification
requirements
Years of experience
Worked on projects similar in size and scope
Financial capability to perform
Pass/Fail basis
Committee Members - CORRECT ANSWER - No independent research
Evaluation based on personal review
Only discuss when all parties are present
Outside communication prohibited
Evaluation Factors Examples - CORRECT ANSWER - Respondent qualifications
Respondent experience
Financial capability
Q and A Process - CORRECT ANSWER - Formal Process for potential respondents to
submit questions to the agency to clarify their understanding of the solicitation
Scope of Work (SoW) - CORRECT ANSWER - Description of the product or service
Business requirements
Vendor and agency responsibilities
Deliverables and milestones
Performance acceptance criteria
Communication protocol
Milestone - CORRECT ANSWER - A tool to measure progress
