Records Management Exam UPDATED
ACTUAL QUESTIONS AND CORRECT
ANSWERS
What is the definition of a Federal record? (44 USC 3301) - CORRECT
ANSWER Any information, regardless of form or characteristics, made or received by
a Federal agency under Federal law or in connection with the transaction of public business
and preserved or appropriate for preservation by that agency or its legitimate successor as
evidence of the organization, functions, policies, decisions, procedures, operations, or other
activities of the United States Government
How often should the file plan be updated - CORRECT ANSWER B and C
What are the three stages of a records lifecycle? - CORRECT ANSWER Creation,
Maintenance and Use, Disposition
What are some examples of permanent records? - CORRECT
ANSWER Organizational Charts.
Executive Level records.
Directives.
What are some examples of temporary records - CORRECT ANSWER Time and
attendance files, budget execution, general accounting, and employee travel documents.
When a litigation hold is received, management ____________ in the hold notice to prevent
early disposal until the litigation is resolved. - CORRECT ANSWER Suspends the
disposition cycle of the record.
Employees are required to contact their Records liaison ____________ weeks before
departing DHS - CORRECT ANSWER 2
How are unscheduled records categorized? - CORRECT ANSWER Permanent.
ACTUAL QUESTIONS AND CORRECT
ANSWERS
What is the definition of a Federal record? (44 USC 3301) - CORRECT
ANSWER Any information, regardless of form or characteristics, made or received by
a Federal agency under Federal law or in connection with the transaction of public business
and preserved or appropriate for preservation by that agency or its legitimate successor as
evidence of the organization, functions, policies, decisions, procedures, operations, or other
activities of the United States Government
How often should the file plan be updated - CORRECT ANSWER B and C
What are the three stages of a records lifecycle? - CORRECT ANSWER Creation,
Maintenance and Use, Disposition
What are some examples of permanent records? - CORRECT
ANSWER Organizational Charts.
Executive Level records.
Directives.
What are some examples of temporary records - CORRECT ANSWER Time and
attendance files, budget execution, general accounting, and employee travel documents.
When a litigation hold is received, management ____________ in the hold notice to prevent
early disposal until the litigation is resolved. - CORRECT ANSWER Suspends the
disposition cycle of the record.
Employees are required to contact their Records liaison ____________ weeks before
departing DHS - CORRECT ANSWER 2
How are unscheduled records categorized? - CORRECT ANSWER Permanent.
