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Answers.
Air Force Records Management Program correct answers - Ensures information is available to
support effective decision making through authoritative information and protects the legal rights
of the Air Force, its employees & the public
What AFIs & AFMANs governs the Air Force Records Management Program? correct answers -
AFI 33-322, Records Management Program
- AFMAN 33-363 Management of Records
- AFI 33-364 Records Disposition - procedures & Practices
What level are records maintained at within the Air Force? correct answers All levels
What are the two types of records? correct answers Draft and Final
What records can be altered and have not been signed or officially released? correct answers
Draft records
What records have been signed, officially released, and cannot be altered? correct answers Final
records
Active Files correct answers - Records an office uses frequently in current business or until a
cutoff period is met
Inactive Files correct answers - Records an office no longer needs
- Are in a retention period after the cutoff date and is awaiting final disposition.
- Files from the previous year.
Cutoff correct answers - A term used for separating active records and inactive records
Disposition correct answers - Destruction, salvage, or donation
- Transfer to a staging area or records center
- Transfer from one organization to another
Electronic Records correct answers - Information that is recorded in a form that only a computer
can process
- Satisfies Federal record in 44 USC 3301
File correct answers - An organized collection of related data, usually arranged into logical
records that are stored together and treated as a unit
File Plan correct answers - A "road map" or "table of contents"
- Shows what records are maintained and in what order they are kept in an office of record.
AFRIMS correct answers - Mandatory unclassified web-based tool suite
, - Gov owned tech software
- Where the file plan is created
- Software designed to enhance & standardize AF RM & procedures
Official Records correct answers - All books, papers, photos, documentary materials made or
received by the US Government under federal laws
Permanent Records correct answers - Records the Archivist of the US has appraised and
approved for permanent retention by the Government of the US
Record Copy correct answers - The official, or file, or coordination copy created by an action
office, complete with coordination, enclosures, or related background papers that form a
complete file or history of the action
Retention Period correct answers - The length of time the AF keeps a record before disposing it
Working Files correct answers - Documents such as rough notes, calculations, drafts assembled
or created and used in the preparation and analysis of other documents.
Commanders correct answers - Is responsible for the physical and legal custody of all records
within their organization
Air Force Chief Information Officer (SAF/A6 & CIO) correct answers - Has OVERALL
RESPONSIBILITY for the AF Records Management Program
Air Force Records Officer (AFRO) correct answers - Administers the program for the CIO
- Represents the Secretary of the AF on RM
- Oversees legal requirements for records
Command Records Managers (CRM) correct answers - Assigned at the MAJCOM level
Agency Records Managers (ARM) correct answers - Assigned at a Field Operating Agency
(FOA)
Command Records Managers (CRM) & Agency Records Managers (ARM) correct answers -
Oversees the records program within their COMMANDS or AGENCIES
- Establish/manage a training program for newly appointed BRMs
- Provide guidance to BRMs training, SAVs, electronic record storage, staging/records shipping
- Conduct non-FOIA records management data calls and records searches
- Oversee implementation of AFRIMS
What are the 3 major areas that BRM duties fall into? correct answers - Providing Assistance
- Managing Staging Area
- Training
Answers.
Air Force Records Management Program correct answers - Ensures information is available to
support effective decision making through authoritative information and protects the legal rights
of the Air Force, its employees & the public
What AFIs & AFMANs governs the Air Force Records Management Program? correct answers -
AFI 33-322, Records Management Program
- AFMAN 33-363 Management of Records
- AFI 33-364 Records Disposition - procedures & Practices
What level are records maintained at within the Air Force? correct answers All levels
What are the two types of records? correct answers Draft and Final
What records can be altered and have not been signed or officially released? correct answers
Draft records
What records have been signed, officially released, and cannot be altered? correct answers Final
records
Active Files correct answers - Records an office uses frequently in current business or until a
cutoff period is met
Inactive Files correct answers - Records an office no longer needs
- Are in a retention period after the cutoff date and is awaiting final disposition.
- Files from the previous year.
Cutoff correct answers - A term used for separating active records and inactive records
Disposition correct answers - Destruction, salvage, or donation
- Transfer to a staging area or records center
- Transfer from one organization to another
Electronic Records correct answers - Information that is recorded in a form that only a computer
can process
- Satisfies Federal record in 44 USC 3301
File correct answers - An organized collection of related data, usually arranged into logical
records that are stored together and treated as a unit
File Plan correct answers - A "road map" or "table of contents"
- Shows what records are maintained and in what order they are kept in an office of record.
AFRIMS correct answers - Mandatory unclassified web-based tool suite
, - Gov owned tech software
- Where the file plan is created
- Software designed to enhance & standardize AF RM & procedures
Official Records correct answers - All books, papers, photos, documentary materials made or
received by the US Government under federal laws
Permanent Records correct answers - Records the Archivist of the US has appraised and
approved for permanent retention by the Government of the US
Record Copy correct answers - The official, or file, or coordination copy created by an action
office, complete with coordination, enclosures, or related background papers that form a
complete file or history of the action
Retention Period correct answers - The length of time the AF keeps a record before disposing it
Working Files correct answers - Documents such as rough notes, calculations, drafts assembled
or created and used in the preparation and analysis of other documents.
Commanders correct answers - Is responsible for the physical and legal custody of all records
within their organization
Air Force Chief Information Officer (SAF/A6 & CIO) correct answers - Has OVERALL
RESPONSIBILITY for the AF Records Management Program
Air Force Records Officer (AFRO) correct answers - Administers the program for the CIO
- Represents the Secretary of the AF on RM
- Oversees legal requirements for records
Command Records Managers (CRM) correct answers - Assigned at the MAJCOM level
Agency Records Managers (ARM) correct answers - Assigned at a Field Operating Agency
(FOA)
Command Records Managers (CRM) & Agency Records Managers (ARM) correct answers -
Oversees the records program within their COMMANDS or AGENCIES
- Establish/manage a training program for newly appointed BRMs
- Provide guidance to BRMs training, SAVs, electronic record storage, staging/records shipping
- Conduct non-FOIA records management data calls and records searches
- Oversee implementation of AFRIMS
What are the 3 major areas that BRM duties fall into? correct answers - Providing Assistance
- Managing Staging Area
- Training
