Knowledge management block 3 || 100% Accurate Solutions.
complete, accurate, trustworthiness, and ease of accessibility of their records correct answers
What Each level is responsible for
Records an office uses frequently in current business or until a cutoff period is met. correct
answers Active Files
A term used for separating active records and inactive records. correct answers Cutoff
A comprehensive term that includes destruction, salvage, or donation; transfer to a staging area
or records center; or transfer from one organization to another. correct answers Disposition
Information that is recorded in a form that only a computer can process and that satisfies the
Federal record in 44 USC § 3301. correct answers Electronic Records
In electronic record keeping, an organization collection of related data, usually arranged into
logical records that are stored together and treated as a unit. correct answers File
Records the office no longer needs or in a retention period after the cutoff date and awaiting final
disposition. These are normally files from the previous year. correct answers Inactive Files
previously known as a "file plan". They are a "road map" or "table of contents". It shows what
records are maintained and in what order they are kept in an office of record. correct answers
Inventories
All books, papers, maps, charts, photographs, machine-readable materials, or other documentary
materials, regardless of physical form or characteristics, made or received by any agency of the
United States (US) Government under federal laws. correct answers Official Records
Records the Archivist of the United States has appraised and approved for permanent retention
by the Government of the United States, and for accessioning into the National Archives. correct
answers Permanent Records
The official, or file, or coordination copy created by an action office, complete with
coordination's, enclosures, or related background papers that form a complete file or history of
the action. correct answers Record Copy
The length of time the Air Force keeps a record before disposing of it according to the
disposition schedules. Records not authorized for a specific disposition have a retention period of
"permanent." correct answers Retention Period
Documents such as rough notes, calculations, or drafts assembled or created and used in the
preparation and analysis of other documents. correct answers Working Files
, Commanders are responsible for the physical and legal custody of all records within their
organization and ensuring proper management IAW the AF Records Management policy and
guidance. correct answers Roles and Responsibilities
administers the program and oversees the legal requirements of records disposal. correct answers
Air Force Records Officer (AFRO)
assigned at the Major Command (MAJCOM) level correct answers Command records manager
assigned at a Field Operating Agency (FOA) correct answers Agency records manager (ARM)
oversees the records program within their commands or agencies correct answers CRM/ARM
Establish and manage a training program for newly appointed Base Records Managers.
• Provide guidance to tenants and BRMs on local support agreements for program
assistance, training, electronic records storage, staff visits, staging or records shipping.
• Direct BRM to conduct non-FOIA records management data calls and records searches.
• Oversee implementation of AFRIMS. correct answers CRM/ARM responsibilities
administers the installation Records Management Program. is the inventory approval/disapproval
authority and may delegate the authority to the FARMs. assigned to the SCOK branch therefore
Knowledge Managers will assist with these duties. correct answers Base Records Manager
(BRM)
providing assistance, managing staging areas, and training correct answers BRM three major
duties
o Implement the AF Records Management program across the base.
o Implements procedures for processing and approving file plans.
o Performs staff visit on each unit Unit PoC at least once every 24 months, and every 12 months
for short tour bases/ Area of Responsibility (AOR).
o Make recommendations on records storage issues prior to submitting a request to purchase
additional storage space.
o Reviews proposals for electronic storage and document imaging of records.
o Coordinates on the local base Disaster and Recovery Plan to account for the Vital
Records Program. correct answers Providing Assistance
o for temporary storage of records pending destruction or transfer to a federal records center
including centralized storage of electronically stored inactive records.
o Maintains custody of and accountability for staged records and records transferred to other
agencies by maintaining the Standard Form (SF) 135.
o Determine whether records have met criteria for disposition correct answers Managing staging
areas
o Accomplish initial training upon appointment and maintain proficiency by completing the
Information Protection module.
complete, accurate, trustworthiness, and ease of accessibility of their records correct answers
What Each level is responsible for
Records an office uses frequently in current business or until a cutoff period is met. correct
answers Active Files
A term used for separating active records and inactive records. correct answers Cutoff
A comprehensive term that includes destruction, salvage, or donation; transfer to a staging area
or records center; or transfer from one organization to another. correct answers Disposition
Information that is recorded in a form that only a computer can process and that satisfies the
Federal record in 44 USC § 3301. correct answers Electronic Records
In electronic record keeping, an organization collection of related data, usually arranged into
logical records that are stored together and treated as a unit. correct answers File
Records the office no longer needs or in a retention period after the cutoff date and awaiting final
disposition. These are normally files from the previous year. correct answers Inactive Files
previously known as a "file plan". They are a "road map" or "table of contents". It shows what
records are maintained and in what order they are kept in an office of record. correct answers
Inventories
All books, papers, maps, charts, photographs, machine-readable materials, or other documentary
materials, regardless of physical form or characteristics, made or received by any agency of the
United States (US) Government under federal laws. correct answers Official Records
Records the Archivist of the United States has appraised and approved for permanent retention
by the Government of the United States, and for accessioning into the National Archives. correct
answers Permanent Records
The official, or file, or coordination copy created by an action office, complete with
coordination's, enclosures, or related background papers that form a complete file or history of
the action. correct answers Record Copy
The length of time the Air Force keeps a record before disposing of it according to the
disposition schedules. Records not authorized for a specific disposition have a retention period of
"permanent." correct answers Retention Period
Documents such as rough notes, calculations, or drafts assembled or created and used in the
preparation and analysis of other documents. correct answers Working Files
, Commanders are responsible for the physical and legal custody of all records within their
organization and ensuring proper management IAW the AF Records Management policy and
guidance. correct answers Roles and Responsibilities
administers the program and oversees the legal requirements of records disposal. correct answers
Air Force Records Officer (AFRO)
assigned at the Major Command (MAJCOM) level correct answers Command records manager
assigned at a Field Operating Agency (FOA) correct answers Agency records manager (ARM)
oversees the records program within their commands or agencies correct answers CRM/ARM
Establish and manage a training program for newly appointed Base Records Managers.
• Provide guidance to tenants and BRMs on local support agreements for program
assistance, training, electronic records storage, staff visits, staging or records shipping.
• Direct BRM to conduct non-FOIA records management data calls and records searches.
• Oversee implementation of AFRIMS. correct answers CRM/ARM responsibilities
administers the installation Records Management Program. is the inventory approval/disapproval
authority and may delegate the authority to the FARMs. assigned to the SCOK branch therefore
Knowledge Managers will assist with these duties. correct answers Base Records Manager
(BRM)
providing assistance, managing staging areas, and training correct answers BRM three major
duties
o Implement the AF Records Management program across the base.
o Implements procedures for processing and approving file plans.
o Performs staff visit on each unit Unit PoC at least once every 24 months, and every 12 months
for short tour bases/ Area of Responsibility (AOR).
o Make recommendations on records storage issues prior to submitting a request to purchase
additional storage space.
o Reviews proposals for electronic storage and document imaging of records.
o Coordinates on the local base Disaster and Recovery Plan to account for the Vital
Records Program. correct answers Providing Assistance
o for temporary storage of records pending destruction or transfer to a federal records center
including centralized storage of electronically stored inactive records.
o Maintains custody of and accountability for staged records and records transferred to other
agencies by maintaining the Standard Form (SF) 135.
o Determine whether records have met criteria for disposition correct answers Managing staging
areas
o Accomplish initial training upon appointment and maintain proficiency by completing the
Information Protection module.
