EPIC CLN251/252 REVIEW EXAM
QUESTIONS AND ANSWERS. VERIFIED
2026.
What is Chronicles (entire file cabinet)? - ANS Epic's database management system
What is a Master file (drawers)? - ANS Information in Chronicles is organized into master files.
Each master file stores all the data about one type of thing. For example, one master file has
information about patients.
Some are updated constantly (called dynamic), while some are only updated by administrators
(called administrative or static).
What is the abbreviated name called for each master file? - ANS Each master file has an
abbreviated name called the INI. A master's file INI is a three-character initial. For example,
Patients is EPT.
What is a Record (file folders)? - ANS Records store information about one specific entity in
the master file. For example, each patient has one record in the EPT master file.
How are records identified? - ANS Each record has a name and identification number (ID).
While two names within the same master file might be the same, IDs must be unique.
@COPYRIGHT 2026/2027 ALL RIGHTS RESERVED
1
,What are Contact (Sheets of paper)? - ANS A date-specific snapshot of the data within are
cord. For example, a patient's one hospital stay is documented in a contact.
Can contain many different types, such as hospital encounters, appointments, and telephone
encounters.
In administrative master files, such as Medications, contacts do not represent hospital
encounters or appointments. Instead, they represent a date specific change in the information.
What is the purpose of contacts, and what happens to old values when a contact is updated? -
ANS Purpose is to make a change to the record that will become effective on a specific date.
This meaning prior to effective date, old values will be used, and on date of contact and
forward, new values will become effective.
What is an Item? - ANS Question prompt on a standardized form
What is a Value? - ANS The answer to that item (question prompt) on a standardized form
What is a Report? - ANS Collection of information for users to review composed of print
groups
What is a Print group? - ANS Information presented to the user from Chronicles by looking at
specific items and values.
Explain the benefits of looking for print groups in the Data Handbook on the UserWeb -
ANS You can filter them based on application, report style, etc. in order to find a print group
already made that best fits your user's need rather than creating one
What is a Profile? - ANS Profile (LPR) records configure options within activities a user can
access.
If a user has the appropriate security point(s) to access an activity, the system looks to the
profiles to determine how that activity looks and what options are available within that activity
@COPYRIGHT 2026/2027 ALL RIGHTS RESERVED
2
, What is a Compiled profile? - ANS A compiled profile, also called a composite profile,
represents the collection of profile settings that will impact a user
What is a Profile hierarchy? - ANS Six different levels
Epic looks at each of these levels to create a compiled profile, going from specific to general:
-User Template (EMP)
Individuals with exceptional needs
-EpicCare Security Class (ECL)
A job's exceptional needs
-Department (DEP)
A department's (login dept) needs
-Location (EAF)
Clinic or hospital's needs
-Service Area (EAF)
Billing region's needs
-System Definitions (LSD)
Global (organization) all CLINICAL users
-Not to be confused with Facility Records (EAF), which impacts other organizational settings.
How a profile affects Chart Review, reports, and preference lists? - ANS Since a profile
determines how activities look and what options are available within that activity, the settings
of a profile affect all these activities.
How profiles interact with each other to create a compiled profile? - ANS Epic compiles
settings across profiles on an item-by-item basis, not screen-by-screen.
If you set a particular item on a screen in a user template-level profile but leave the rest of the
screen blank, the system takes the one setting from the user template-level profile and looks to
the other levels for the remaining settings
@COPYRIGHT 2026/2027 ALL RIGHTS RESERVED
3
QUESTIONS AND ANSWERS. VERIFIED
2026.
What is Chronicles (entire file cabinet)? - ANS Epic's database management system
What is a Master file (drawers)? - ANS Information in Chronicles is organized into master files.
Each master file stores all the data about one type of thing. For example, one master file has
information about patients.
Some are updated constantly (called dynamic), while some are only updated by administrators
(called administrative or static).
What is the abbreviated name called for each master file? - ANS Each master file has an
abbreviated name called the INI. A master's file INI is a three-character initial. For example,
Patients is EPT.
What is a Record (file folders)? - ANS Records store information about one specific entity in
the master file. For example, each patient has one record in the EPT master file.
How are records identified? - ANS Each record has a name and identification number (ID).
While two names within the same master file might be the same, IDs must be unique.
@COPYRIGHT 2026/2027 ALL RIGHTS RESERVED
1
,What are Contact (Sheets of paper)? - ANS A date-specific snapshot of the data within are
cord. For example, a patient's one hospital stay is documented in a contact.
Can contain many different types, such as hospital encounters, appointments, and telephone
encounters.
In administrative master files, such as Medications, contacts do not represent hospital
encounters or appointments. Instead, they represent a date specific change in the information.
What is the purpose of contacts, and what happens to old values when a contact is updated? -
ANS Purpose is to make a change to the record that will become effective on a specific date.
This meaning prior to effective date, old values will be used, and on date of contact and
forward, new values will become effective.
What is an Item? - ANS Question prompt on a standardized form
What is a Value? - ANS The answer to that item (question prompt) on a standardized form
What is a Report? - ANS Collection of information for users to review composed of print
groups
What is a Print group? - ANS Information presented to the user from Chronicles by looking at
specific items and values.
Explain the benefits of looking for print groups in the Data Handbook on the UserWeb -
ANS You can filter them based on application, report style, etc. in order to find a print group
already made that best fits your user's need rather than creating one
What is a Profile? - ANS Profile (LPR) records configure options within activities a user can
access.
If a user has the appropriate security point(s) to access an activity, the system looks to the
profiles to determine how that activity looks and what options are available within that activity
@COPYRIGHT 2026/2027 ALL RIGHTS RESERVED
2
, What is a Compiled profile? - ANS A compiled profile, also called a composite profile,
represents the collection of profile settings that will impact a user
What is a Profile hierarchy? - ANS Six different levels
Epic looks at each of these levels to create a compiled profile, going from specific to general:
-User Template (EMP)
Individuals with exceptional needs
-EpicCare Security Class (ECL)
A job's exceptional needs
-Department (DEP)
A department's (login dept) needs
-Location (EAF)
Clinic or hospital's needs
-Service Area (EAF)
Billing region's needs
-System Definitions (LSD)
Global (organization) all CLINICAL users
-Not to be confused with Facility Records (EAF), which impacts other organizational settings.
How a profile affects Chart Review, reports, and preference lists? - ANS Since a profile
determines how activities look and what options are available within that activity, the settings
of a profile affect all these activities.
How profiles interact with each other to create a compiled profile? - ANS Epic compiles
settings across profiles on an item-by-item basis, not screen-by-screen.
If you set a particular item on a screen in a user template-level profile but leave the rest of the
screen blank, the system takes the one setting from the user template-level profile and looks to
the other levels for the remaining settings
@COPYRIGHT 2026/2027 ALL RIGHTS RESERVED
3
