CPJE Pharmacy Operations And Pharmacy Practice
– Questions & Accurate Answers
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Terms in this set (152)
Duration and Location of Prescription 1) all prescription records maintained for 3 years
Records Maintenance (off-site) 2) Controlled substance prescriptions at the
- allowed after a waiver is granted by pharmacy for 2 yrs then off site for 1 yr
the board (signed copy sent to 3) Non-CS prescriptions at the pharmacy for 1 yr,
pharmacy within 30 days of approved) then off site for 2 years
-waiver kept in the pharmacy
-record retrievable within 2 business
days of a request
Paper Prescription recordkeeping Option 1 (3 separate files): 1) CII 2) CIII-CV 3) Non-
system options CS
Option 2 (2 separate files): 1) CII 2) Non-CS and CIII-
CV together (CS must be readily retrievable with rec
"C" stamp 1" high on face of presciption
Pharmacist to Pharmacy staff ratio Interns 1: 2
Techs (see below)
Trainee 1: 1
Clerks 1: unlimited
Community:
1st RPH 1:1 tech
2nd RPh: 2 techs
Inpatient: 1:2 techs
Record: Hospital pharmacy chart 7 years
orders for controlled substances
,Record: 6 years
Patient acknowledgement of HIPAA
Transaction information of
prescription drugs (DSCSA)
Record: Continuing education (CE) 4 years
Certificates
Record: 1 year
Patient Medication profiles
Medication error/quality assurance
reports
Record: These records are kept for 3 Community or clinic pharmacy prescriptions
years Hospital pharmacy chart orders for non-controlled
drugs
Quarterly schedule II controlled substances
inventory
DEA forms 222, CSOS records, power of attorney
forms
Purchase invoices for all prescription drugs
Self-assessment forms
Documentation of the return of drugs to wholesaler
or manufacturer
Documentation of transfers or sales to other
pharmacies, licensees, and prescribers
Theft and loss reports of controlled substances (DEA
Form 106)
Record: ***** 2 years or 3 years??
Biennial controlled substances
inventory for all schedules - 2 years
Pseudoephedrine, ephedrine,
phenylpropanolamine, and
norpseudoephedrine sales logs
,Change of pharmacist address, name Within 30 days
or email
Change if PIC, owners or corporate
officers
Changes in the pharmacy permit
Theft by a licensee or impaired 14 days
licensee
Loss/theft of a controlled substance 1 business day (DEA)
30 days (CA BOP)
Bankruptcy, insolvency receivership immediately
Mandatory Reporting of Abuse and report to law enforcement ASAP
Neglect written report within 2 working days or 36 hours of
receiving info
Failure to report is a misdemeanor (<=6 months jail
and/or $1000 fine
Completion of self-assessment form Every odd-numbered year before July 1
Within 30 days of new permit, PIC, or chg in
pharmacy location
Federal controlled substance Every 2 years
inventory (DEA requirement)
California requirement: Inventory of Required Once every 12 months for retail/outpatient
alprazolam 1 & 2mg, tramadol 50mg pharmacies
and promethazine/codeine Required Once every 3 months (quarterly) for
6.25mg/10mg per 5mL inhospital pharmacies
Schedule II controlled substance every 3 months (quarterly)
inventory
, Submit CS dispensing data to CURES within 1 business day
(California Utilization Review and
Evaluation System) California
prescription Drug Monitoring
Program
Medication error Investigation within 2 days of error
Controlled Substance inventory complete before opening or after close of business
physical count required (not an estimate)
Final reported signed by PIC (initialed/signed by
those involved)
Records must be maintained at the pharmacy for 3
years
Keep CII inventory records separate from other CS
Complete inventory (all CS) Opening/closing a pharmacy or chg in location
Change in PIC (by outgoing & incoming PIC)
Federal requirements: every 2 years (biennial)
California requirement of just CII every 3 months (quarterly) - they complete inventory
drugs every 2 yrs can count for one of these CII inventory
requirement
Report Loss: CS inventory Required within 3 months
Reconciliation Report
Schedule chg of a drug (ie nonCS Perform inventory on the day of the effective change
becomes CS)
Delivery of Drugs to a pharmacy must be signed and received by a pharmacist
Hospital Pharmacy Drug Delivery Delivery to central location is allowed
must be transported to pharmacy within 1 working
day
Pharmacist must inventory immediately upon receipt
– Questions & Accurate Answers
Save
Terms in this set (152)
Duration and Location of Prescription 1) all prescription records maintained for 3 years
Records Maintenance (off-site) 2) Controlled substance prescriptions at the
- allowed after a waiver is granted by pharmacy for 2 yrs then off site for 1 yr
the board (signed copy sent to 3) Non-CS prescriptions at the pharmacy for 1 yr,
pharmacy within 30 days of approved) then off site for 2 years
-waiver kept in the pharmacy
-record retrievable within 2 business
days of a request
Paper Prescription recordkeeping Option 1 (3 separate files): 1) CII 2) CIII-CV 3) Non-
system options CS
Option 2 (2 separate files): 1) CII 2) Non-CS and CIII-
CV together (CS must be readily retrievable with rec
"C" stamp 1" high on face of presciption
Pharmacist to Pharmacy staff ratio Interns 1: 2
Techs (see below)
Trainee 1: 1
Clerks 1: unlimited
Community:
1st RPH 1:1 tech
2nd RPh: 2 techs
Inpatient: 1:2 techs
Record: Hospital pharmacy chart 7 years
orders for controlled substances
,Record: 6 years
Patient acknowledgement of HIPAA
Transaction information of
prescription drugs (DSCSA)
Record: Continuing education (CE) 4 years
Certificates
Record: 1 year
Patient Medication profiles
Medication error/quality assurance
reports
Record: These records are kept for 3 Community or clinic pharmacy prescriptions
years Hospital pharmacy chart orders for non-controlled
drugs
Quarterly schedule II controlled substances
inventory
DEA forms 222, CSOS records, power of attorney
forms
Purchase invoices for all prescription drugs
Self-assessment forms
Documentation of the return of drugs to wholesaler
or manufacturer
Documentation of transfers or sales to other
pharmacies, licensees, and prescribers
Theft and loss reports of controlled substances (DEA
Form 106)
Record: ***** 2 years or 3 years??
Biennial controlled substances
inventory for all schedules - 2 years
Pseudoephedrine, ephedrine,
phenylpropanolamine, and
norpseudoephedrine sales logs
,Change of pharmacist address, name Within 30 days
or email
Change if PIC, owners or corporate
officers
Changes in the pharmacy permit
Theft by a licensee or impaired 14 days
licensee
Loss/theft of a controlled substance 1 business day (DEA)
30 days (CA BOP)
Bankruptcy, insolvency receivership immediately
Mandatory Reporting of Abuse and report to law enforcement ASAP
Neglect written report within 2 working days or 36 hours of
receiving info
Failure to report is a misdemeanor (<=6 months jail
and/or $1000 fine
Completion of self-assessment form Every odd-numbered year before July 1
Within 30 days of new permit, PIC, or chg in
pharmacy location
Federal controlled substance Every 2 years
inventory (DEA requirement)
California requirement: Inventory of Required Once every 12 months for retail/outpatient
alprazolam 1 & 2mg, tramadol 50mg pharmacies
and promethazine/codeine Required Once every 3 months (quarterly) for
6.25mg/10mg per 5mL inhospital pharmacies
Schedule II controlled substance every 3 months (quarterly)
inventory
, Submit CS dispensing data to CURES within 1 business day
(California Utilization Review and
Evaluation System) California
prescription Drug Monitoring
Program
Medication error Investigation within 2 days of error
Controlled Substance inventory complete before opening or after close of business
physical count required (not an estimate)
Final reported signed by PIC (initialed/signed by
those involved)
Records must be maintained at the pharmacy for 3
years
Keep CII inventory records separate from other CS
Complete inventory (all CS) Opening/closing a pharmacy or chg in location
Change in PIC (by outgoing & incoming PIC)
Federal requirements: every 2 years (biennial)
California requirement of just CII every 3 months (quarterly) - they complete inventory
drugs every 2 yrs can count for one of these CII inventory
requirement
Report Loss: CS inventory Required within 3 months
Reconciliation Report
Schedule chg of a drug (ie nonCS Perform inventory on the day of the effective change
becomes CS)
Delivery of Drugs to a pharmacy must be signed and received by a pharmacist
Hospital Pharmacy Drug Delivery Delivery to central location is allowed
must be transported to pharmacy within 1 working
day
Pharmacist must inventory immediately upon receipt
