What information is required before setting up a QuickBooks file? - ANSWER 1. Company
name
2. Industry
3. Company type
4. Company contact information
6. Tax ID
How do you start a new company data file in QuickBooks (Express Start and Advanced
Setup)? - ANSWER File>New Company
Three options:
1. Express Start
2. Advanced Setup
3. Other Options (convert from other files)
How do you keep the lists and preferences from an old file while removing old transactions?
- ANSWER File>Utilities>Condense Data
Select: All Transactions
How do you customize the home page? - ANSWER Edit>Preferences
Select: Desktop View
Select either: My Preferences tab OR
Company Preferences tab
How do you set up lists (customers, vendors, items, etc)? Include which names and items
should appear on which lists. - ANSWER This is the last step after you've created your
new company file. You may add data here or add it later.
1
, The Customer List should include only names of people that pay you for products and ser-
vices.
The Vendor List should only include names of people that you pay for products and services.
The Employee List should only include names of people you pay to work for your company
exclusively.
The Items List should include things products and services that your company offers.
How do you navigate or move around QuickBooks (use home page, menus, icon bar, etc)? -
ANSWER On the home page there are workflows that are set up in different categories.
The categories are:
1. Vendors (Purchase Orders, Enter Bills, Receive Bills)
2. Customers (Create Invoices, Statements, Receive Payments, etc)
3. Employees (Pay Employees, Pay Liabilities, etc)
4. Company (Chart of Accounts, Inventory Activities, Items and Services, etc)
5. Banking (Reconciliation, enter credit card charges, record deposits, write checks, etc)
There is also an icon bar with shortcuts and a toolbar at the top of the page.
How do you back up and restore a data file? - ANSWER There are four ways to back up a
company file:
1. Backup online
2. Manual backup
3. Automatic backup
4. Scheduled backup
To backup company files: File>Back Up Company>Create Local Backup
To restore company files: File>Open or File>Restore Company
How do you determine the release number, and how do you update QuickBooks? - AN-
SWER To find the release number, hit the F2 key and look at the box labeled, Versions
Used on File. The release number will be after the letter, R.
There are four ways to update QuickBooks:
2
name
2. Industry
3. Company type
4. Company contact information
6. Tax ID
How do you start a new company data file in QuickBooks (Express Start and Advanced
Setup)? - ANSWER File>New Company
Three options:
1. Express Start
2. Advanced Setup
3. Other Options (convert from other files)
How do you keep the lists and preferences from an old file while removing old transactions?
- ANSWER File>Utilities>Condense Data
Select: All Transactions
How do you customize the home page? - ANSWER Edit>Preferences
Select: Desktop View
Select either: My Preferences tab OR
Company Preferences tab
How do you set up lists (customers, vendors, items, etc)? Include which names and items
should appear on which lists. - ANSWER This is the last step after you've created your
new company file. You may add data here or add it later.
1
, The Customer List should include only names of people that pay you for products and ser-
vices.
The Vendor List should only include names of people that you pay for products and services.
The Employee List should only include names of people you pay to work for your company
exclusively.
The Items List should include things products and services that your company offers.
How do you navigate or move around QuickBooks (use home page, menus, icon bar, etc)? -
ANSWER On the home page there are workflows that are set up in different categories.
The categories are:
1. Vendors (Purchase Orders, Enter Bills, Receive Bills)
2. Customers (Create Invoices, Statements, Receive Payments, etc)
3. Employees (Pay Employees, Pay Liabilities, etc)
4. Company (Chart of Accounts, Inventory Activities, Items and Services, etc)
5. Banking (Reconciliation, enter credit card charges, record deposits, write checks, etc)
There is also an icon bar with shortcuts and a toolbar at the top of the page.
How do you back up and restore a data file? - ANSWER There are four ways to back up a
company file:
1. Backup online
2. Manual backup
3. Automatic backup
4. Scheduled backup
To backup company files: File>Back Up Company>Create Local Backup
To restore company files: File>Open or File>Restore Company
How do you determine the release number, and how do you update QuickBooks? - AN-
SWER To find the release number, hit the F2 key and look at the box labeled, Versions
Used on File. The release number will be after the letter, R.
There are four ways to update QuickBooks:
2
