HRIS Exam 1 UPDATED ACTUAL
QUESTIONS AND CORRECT ANSWERS
HRIS - CORRECT ANSWER A human resources information system or software that allows
HR managers to capture, edit, store, retrieve, and share information about human assets of an
organization
Training Needs Assessment - CORRECT ANSWER An inventory of the training needs of an
organization
Structured behavioral job interview - CORRECT ANSWER A job interview that asks questions
about past behaviors in the same order, to each job candidate
Scripted demonstration - CORRECT ANSWER Specifications for a vendor as to what you
would like to see in the product demonstration
Operating system - CORRECT ANSWER Software program that manages the hardware and
software resources of a computer; a key component of system software, it performs basic tasks, such
as controlling and allocating memory, prioritizing the processing of instructions, controlling input and
output devices, facilitating networking, and managing files
Vendors - CORRECT ANSWER Organizations that sell a product, such as an HRIS
Needs analysis - CORRECT ANSWER An assessment of an organization's HR technology
needs
Mid-range product - CORRECT ANSWER Comprehensive HRIS software that offer the same
categories as low-end products but also offer much more information and retrieval options; typically
more expensive than a low-end product
RFP (request for proposal) - CORRECT ANSWER an invitation for suppliers, through a
bidding process, to bid on a specific product or service and which spells out the ground rules to
vendors for what you want to know
,Low-end product - CORRECT ANSWER Comprehensive HRIS software that is lower cost,
provides basic features, and can be readily understood by the user
Legacy system - CORRECT ANSWER existing computer system or application program which
continues to be used because the user (typically an organization) does not want to replace or redesign
it
High-end product - CORRECT ANSWER Comprehensive HRIS software with extended
categories, data storage, retrieval options (e.g., canned reports) and relatively expensive in comparison
to other HRIS
ERP - CORRECT ANSWER Software that integrates (or attempts to integrate) all data and
processes of an organization into a single unified system
Employee self service - CORRECT ANSWER HRIS that allows employees to enter their own
data and call up personal information, such as contributions to a 401K, and manage financial
transactions on command
Comprehensive software - CORRECT ANSWER Software that addresses all HR needs of an
organization
ASP - CORRECT ANSWER a business that provides computer-based services to customers
over a network
Database - CORRECT ANSWER a collection of records stored in a computer in a systematic
way
Selection Matrix - CORRECT ANSWER Table of vendors by software feature/selection criteria
used to evaluation (checklist) the vendors' products
Understand when you should consider adopting an HRIS system in your organization. - CORRECT
ANSWER When....
-HR is bogged down in adminnistrivia
-When your Hr Staff spends 60 to 70 percent of its time on employee questions
, -You want you HR Professionals to concentrate on strategic work
-You want employees to take charge of their own HR management
-Employee productivity is a major concern
-your enterprise lacks a competitive advantage
-your company is struggling to recruit and retain employees
-HR amdin is not considered a core competency but should be
-you want to transform HR and take leadership
-HR seeks a leadership role in knowledge management
-your company is extremely cost conscious
-you want to replace legacy systems with new millennium technology
-you are not using Internet tools to integrate and streamline applications
-Lack of company experience or expertise suggest outsourcing
Understand the difference between comprehensive software and specialized software. - CORRECT
ANSWER Comprehensive- Complete HR Function-complete HRIS software
Specialized-Made for your specific company?
Know the standard steps to follow in software selection. - CORRECT ANSWER -Do some up-
front research on HRIS system (orient yourself)
-Obtain generic buy-in from management that you should be pursuing selection of an HRIS
-Develop a needs analysis
-Develop an RFO (optional)
-Develop a demo script
-Schedule demos with a small number of vendors
-Make a selection
-Negotiate an agreement
-Obtain buy in/approval from all involved especially management
-Develop an implantation project plan
-Go for it
QUESTIONS AND CORRECT ANSWERS
HRIS - CORRECT ANSWER A human resources information system or software that allows
HR managers to capture, edit, store, retrieve, and share information about human assets of an
organization
Training Needs Assessment - CORRECT ANSWER An inventory of the training needs of an
organization
Structured behavioral job interview - CORRECT ANSWER A job interview that asks questions
about past behaviors in the same order, to each job candidate
Scripted demonstration - CORRECT ANSWER Specifications for a vendor as to what you
would like to see in the product demonstration
Operating system - CORRECT ANSWER Software program that manages the hardware and
software resources of a computer; a key component of system software, it performs basic tasks, such
as controlling and allocating memory, prioritizing the processing of instructions, controlling input and
output devices, facilitating networking, and managing files
Vendors - CORRECT ANSWER Organizations that sell a product, such as an HRIS
Needs analysis - CORRECT ANSWER An assessment of an organization's HR technology
needs
Mid-range product - CORRECT ANSWER Comprehensive HRIS software that offer the same
categories as low-end products but also offer much more information and retrieval options; typically
more expensive than a low-end product
RFP (request for proposal) - CORRECT ANSWER an invitation for suppliers, through a
bidding process, to bid on a specific product or service and which spells out the ground rules to
vendors for what you want to know
,Low-end product - CORRECT ANSWER Comprehensive HRIS software that is lower cost,
provides basic features, and can be readily understood by the user
Legacy system - CORRECT ANSWER existing computer system or application program which
continues to be used because the user (typically an organization) does not want to replace or redesign
it
High-end product - CORRECT ANSWER Comprehensive HRIS software with extended
categories, data storage, retrieval options (e.g., canned reports) and relatively expensive in comparison
to other HRIS
ERP - CORRECT ANSWER Software that integrates (or attempts to integrate) all data and
processes of an organization into a single unified system
Employee self service - CORRECT ANSWER HRIS that allows employees to enter their own
data and call up personal information, such as contributions to a 401K, and manage financial
transactions on command
Comprehensive software - CORRECT ANSWER Software that addresses all HR needs of an
organization
ASP - CORRECT ANSWER a business that provides computer-based services to customers
over a network
Database - CORRECT ANSWER a collection of records stored in a computer in a systematic
way
Selection Matrix - CORRECT ANSWER Table of vendors by software feature/selection criteria
used to evaluation (checklist) the vendors' products
Understand when you should consider adopting an HRIS system in your organization. - CORRECT
ANSWER When....
-HR is bogged down in adminnistrivia
-When your Hr Staff spends 60 to 70 percent of its time on employee questions
, -You want you HR Professionals to concentrate on strategic work
-You want employees to take charge of their own HR management
-Employee productivity is a major concern
-your enterprise lacks a competitive advantage
-your company is struggling to recruit and retain employees
-HR amdin is not considered a core competency but should be
-you want to transform HR and take leadership
-HR seeks a leadership role in knowledge management
-your company is extremely cost conscious
-you want to replace legacy systems with new millennium technology
-you are not using Internet tools to integrate and streamline applications
-Lack of company experience or expertise suggest outsourcing
Understand the difference between comprehensive software and specialized software. - CORRECT
ANSWER Comprehensive- Complete HR Function-complete HRIS software
Specialized-Made for your specific company?
Know the standard steps to follow in software selection. - CORRECT ANSWER -Do some up-
front research on HRIS system (orient yourself)
-Obtain generic buy-in from management that you should be pursuing selection of an HRIS
-Develop a needs analysis
-Develop an RFO (optional)
-Develop a demo script
-Schedule demos with a small number of vendors
-Make a selection
-Negotiate an agreement
-Obtain buy in/approval from all involved especially management
-Develop an implantation project plan
-Go for it
