APM PFQ Exam Test Bank Updated Complete
Questions and 100% Correct Answers (Exam
Ready Pack)
• Project Management -✓✓The application of processes, methods, knowledge, skills
and experience to achieve the project objectives
• Programme Management -✓✓The coordinated management of projects and change
manage activities to achieve beneficial change
• Benefits Management -✓✓The identification, definition, planning, tracking and
realisation of business benefits
• Project Context -✓✓Refers to the environment within which the project is undertaken
• Stakeholder Management -✓✓The systematic identification, analysis, planning and
implementation of actions designed to engage with stakeholders
• Project Life Cycle -✓✓The inter-related phases of a project, programme or portfolio, it
provides a structure for governing the progression of work
• Project Reviews -✓✓Reviews take place throughout the project life cycle to check the
likelihood of achieving the objectives specified in the PMP and the benefits detailed in
the business case
• The Business Case -✓✓Provides justification for undertaking a project or programme.
It evaluates the benefits, cost and risk of alternative options and provides reasoning
behind the preferred solution
• Organisational Roles -✓✓Are the roles performed by individuals or groups in a project.
Both roles and responsibilities within projects must be defined to address the transient
and unique nature of projects and to ensure clear accountabilities can be assigned
• Project Sponsor -✓✓is an important senior management role. The sponsor is
accountable for ensuring that the work is governed effectively and delivers the
objectives that meet the identify needs.
• The Project Management Plan -✓✓A document used to coordinate all project planning
documents, it is the reference document for managing the project. It is an output of the
definition phase
,• Scope Management -✓✓A process whereby outputs, outcomes and benefits of the
project are identified, defined and controlled.
Requirements management GAJB
Scope development PBS-WBS
Configuration management PICSAVA
Change Control RRADI 0
• Scheduling -✓✓The process used to determine the overall project duration and when
activities and events are planned to happen.
Schedule Management: ICECAP
• Resource Management -✓✓The acquisition and deployment of the internal resources
required to deliver the project
• Project Risk Management -✓✓Is a process that allows individual risk events and
overall project risk to be understood and managed proactively, optimising success by
minimising threats and maximising opportunities
• Project Quality Management -✓✓Is a discipline for ensuring the outputs, benefits and
the processes by which they are delivered, meet stakeholder requirements and are fit
for purpose.
PACCIFY
• Change Control -✓✓Is the process through which all requests to change the baseline
scope of a project are captured, evaluated and then approved, rejected or differed
• Issue -✓✓Occurs when the tolerance of delegated work are predicted to be exceeded
or have been exceeded. This triggers and escalation of the issue from one level of
management to the next in order to seek a solution
• Configuration Management -✓✓Comprises the administrative activities concerned with
the creation, maintenance, controlled change and quality control of the scope of work.
PICSAVA
• Information Management -✓✓Is the collection, storage, dissemination, archiving and
destruction of information. It enables teams and stakeholders to use their time, resource
and expertise effectively to make decisions and to fulfil their roles
• Procurement -✓✓Is the process by which products and services are acquired from an
external provider for incorporation into the project
• Communication -✓✓The means by which information or instructions are exchanged
• Teamwork -✓✓A group of people working together towards a common goal
,• Leadership -✓✓The ability to establish vision and direction, to influence and align
others towards a common purpose and to empower and inspire people to achieve
project success
• Handover and Closure -✓✓During this phase, deliverables are handed over to the
sponsor and users. Closure is the process of finalising all project matters, carrying out
final project reviews, archiving project information and redeploying the project team
• Project variables/constraints -✓✓Time
Cost
Quality
Risk
Benefit
Scope
• Benefits of project management -✓✓Improved project communication
Effective resource management
Better delivery of results
Facilitates risk-taking
Lessons learned
Improved governance
• Challenges of project management -✓✓Bureaucracy
Limits creativity
Threatens existing organisation structure
Complex interrelationships
Project management capability
• Project management methods ?? -✓✓Documentation templates
Governance guidelines
Role definitions
Project management procedures
Guidelines on application
Project management procedures
• Core processes of programme management -✓✓Project co-ordination
Holistic Risk
Prioritising projects
Speed up/slow down projects
Benefits focused
Stakeholder management/communication
Supports strategic change
• Roles and responsibilities of programme management ? -✓✓Initiate, prioritise and
terminate projects
, Manage project and BAU interdependencies
Manage resources and conflicts
Manage risks, issues and changes
Define and realise the strategic benefits
• Benefits of programme management -✓✓Prioritisation of individual projects
Resource management
View of interdependencies
Ability to manage risks issues and changes
Effective communication/consistent reporting
Alignment with programme objectives
• Challenges of programme management -✓✓Unclear organisation/scope
High number of stakeholders
Lack of clear requirements
• Key activities in portfolio management -✓✓Segmentation
Select and prioritise
Assess progress
Review and reporting
Benefits management
• Benefits of portfolio management -✓✓Maintaining a balances and aligned portfolio
Holistic overview of risks, dependencies, and scheduling
Cost reduction
Efficient utilisation of resources
Better coordination and control
• Organisational structure levels -✓✓External
Sponsorship
Management
Delivery
(Administrative support and assurance sit alongside)
• Benefits of matrix organisation structure -✓✓Increased share learning
Global resources pool available
Facilitates resources sharing
Consistent methodology in organisation
Flexible for differen projects.
Good for organisations with lots of projects and routine operations
Good for staff welfare as they have dedicated resource
Project requirements fit business needs
Better allocation of resources fit to skills - efficient
Improved project management expertise
Questions and 100% Correct Answers (Exam
Ready Pack)
• Project Management -✓✓The application of processes, methods, knowledge, skills
and experience to achieve the project objectives
• Programme Management -✓✓The coordinated management of projects and change
manage activities to achieve beneficial change
• Benefits Management -✓✓The identification, definition, planning, tracking and
realisation of business benefits
• Project Context -✓✓Refers to the environment within which the project is undertaken
• Stakeholder Management -✓✓The systematic identification, analysis, planning and
implementation of actions designed to engage with stakeholders
• Project Life Cycle -✓✓The inter-related phases of a project, programme or portfolio, it
provides a structure for governing the progression of work
• Project Reviews -✓✓Reviews take place throughout the project life cycle to check the
likelihood of achieving the objectives specified in the PMP and the benefits detailed in
the business case
• The Business Case -✓✓Provides justification for undertaking a project or programme.
It evaluates the benefits, cost and risk of alternative options and provides reasoning
behind the preferred solution
• Organisational Roles -✓✓Are the roles performed by individuals or groups in a project.
Both roles and responsibilities within projects must be defined to address the transient
and unique nature of projects and to ensure clear accountabilities can be assigned
• Project Sponsor -✓✓is an important senior management role. The sponsor is
accountable for ensuring that the work is governed effectively and delivers the
objectives that meet the identify needs.
• The Project Management Plan -✓✓A document used to coordinate all project planning
documents, it is the reference document for managing the project. It is an output of the
definition phase
,• Scope Management -✓✓A process whereby outputs, outcomes and benefits of the
project are identified, defined and controlled.
Requirements management GAJB
Scope development PBS-WBS
Configuration management PICSAVA
Change Control RRADI 0
• Scheduling -✓✓The process used to determine the overall project duration and when
activities and events are planned to happen.
Schedule Management: ICECAP
• Resource Management -✓✓The acquisition and deployment of the internal resources
required to deliver the project
• Project Risk Management -✓✓Is a process that allows individual risk events and
overall project risk to be understood and managed proactively, optimising success by
minimising threats and maximising opportunities
• Project Quality Management -✓✓Is a discipline for ensuring the outputs, benefits and
the processes by which they are delivered, meet stakeholder requirements and are fit
for purpose.
PACCIFY
• Change Control -✓✓Is the process through which all requests to change the baseline
scope of a project are captured, evaluated and then approved, rejected or differed
• Issue -✓✓Occurs when the tolerance of delegated work are predicted to be exceeded
or have been exceeded. This triggers and escalation of the issue from one level of
management to the next in order to seek a solution
• Configuration Management -✓✓Comprises the administrative activities concerned with
the creation, maintenance, controlled change and quality control of the scope of work.
PICSAVA
• Information Management -✓✓Is the collection, storage, dissemination, archiving and
destruction of information. It enables teams and stakeholders to use their time, resource
and expertise effectively to make decisions and to fulfil their roles
• Procurement -✓✓Is the process by which products and services are acquired from an
external provider for incorporation into the project
• Communication -✓✓The means by which information or instructions are exchanged
• Teamwork -✓✓A group of people working together towards a common goal
,• Leadership -✓✓The ability to establish vision and direction, to influence and align
others towards a common purpose and to empower and inspire people to achieve
project success
• Handover and Closure -✓✓During this phase, deliverables are handed over to the
sponsor and users. Closure is the process of finalising all project matters, carrying out
final project reviews, archiving project information and redeploying the project team
• Project variables/constraints -✓✓Time
Cost
Quality
Risk
Benefit
Scope
• Benefits of project management -✓✓Improved project communication
Effective resource management
Better delivery of results
Facilitates risk-taking
Lessons learned
Improved governance
• Challenges of project management -✓✓Bureaucracy
Limits creativity
Threatens existing organisation structure
Complex interrelationships
Project management capability
• Project management methods ?? -✓✓Documentation templates
Governance guidelines
Role definitions
Project management procedures
Guidelines on application
Project management procedures
• Core processes of programme management -✓✓Project co-ordination
Holistic Risk
Prioritising projects
Speed up/slow down projects
Benefits focused
Stakeholder management/communication
Supports strategic change
• Roles and responsibilities of programme management ? -✓✓Initiate, prioritise and
terminate projects
, Manage project and BAU interdependencies
Manage resources and conflicts
Manage risks, issues and changes
Define and realise the strategic benefits
• Benefits of programme management -✓✓Prioritisation of individual projects
Resource management
View of interdependencies
Ability to manage risks issues and changes
Effective communication/consistent reporting
Alignment with programme objectives
• Challenges of programme management -✓✓Unclear organisation/scope
High number of stakeholders
Lack of clear requirements
• Key activities in portfolio management -✓✓Segmentation
Select and prioritise
Assess progress
Review and reporting
Benefits management
• Benefits of portfolio management -✓✓Maintaining a balances and aligned portfolio
Holistic overview of risks, dependencies, and scheduling
Cost reduction
Efficient utilisation of resources
Better coordination and control
• Organisational structure levels -✓✓External
Sponsorship
Management
Delivery
(Administrative support and assurance sit alongside)
• Benefits of matrix organisation structure -✓✓Increased share learning
Global resources pool available
Facilitates resources sharing
Consistent methodology in organisation
Flexible for differen projects.
Good for organisations with lots of projects and routine operations
Good for staff welfare as they have dedicated resource
Project requirements fit business needs
Better allocation of resources fit to skills - efficient
Improved project management expertise
