PRINCE2 Foundation: Latest Exam
Questions With 100% Correct Answers
2025-2026 Updated.
Definition of a project - Answer A temporary organization that is created for the purpose of
delivering one or more business products according to an agreed business case.
Six aspects of project performance to be managed - Answer Cost - may start with a budget
for the project
Timescales - When will it be finished
Quality - Project product must be fit for purpose
Scope - Exactly what will the project deliver
Benefits - Why are we doing this? PM needs clear understanding
Risk - All projects entail risk but how much risk are we prepared to accept
What are the integrated elements of P2? - Answer Principles, themes, processes, the project
environment
Principles - Answer Guiding obligations and good practices which determine whether the
project is genuinely being managed using P2.
There are 7 principles and unless all of them are applied, it is NOT a P2 project
Themes - Answer These must be addressed continually and in parallel throughout the
project
The 7 themes explain the specific treatment required by P2 for various project management
discipline and why they are necessary
Processes - Answer The 7 processes describe a progression from the pre-project activity of
getting started, through the stages of project lifecycle to find out the project channel.
Each process has checklists of recommended activities, products and related responsibilities.
The project environment - Answer Organisations often want a consistent approach to
managing projects and tailor P2 to create their own project management method.
This method is then embedded int the organisation way of working.
What makes a P2 project? - Answer As a minimum the project must be:
* applying P2's principles
,* meeting the minimum requirements set out in P2 themes
* has project processes that satisfy the purpose & objectives of the P2 processes
* is either using P2's recommended technique or using alternative equivalent techniques
Describe the features of P2 - Answer * focuses on business justification
* defining the structure of an organisation for the project management team
* using a product-based approach
* provides great control over project resources
* emphasis on dividing the project into manageable and controllable stages
* excels at managing business and project risk more effectively
Describe the benefits of P2 - Answer * simple
* product-based and divides projects into different stages, to make it easy to manage
* improves communication between all team members switch external stakeholders
* gives stakeholders the chance to have a say about decision making
* consistent approach
* focuses on business justification
* provides greater control on the plan, by regular services of project progress
Describe the customer/supplier context on which P2 is based - Answer P2 assumes there will
be a customer who will specify the desired result and (usually) pay for the project and a supplier
who will provide the resources and skills to deliver that result.
P2 refers to a supplier as a person, group or groups responsible for the supply of the project's
specialist products.
7 P2 principles - Answer Continued business justification, learn from experience, defined
roles and responsibilities, manage by stages, manage by exception, focus on products, tailor to
suit the project
Continued business justification - Answer P2 requires that for all projects:
* there is a justifiable reason for starting the project
* the justification is recorded and approved
* the justification remains valid and is revalidated throughout the life of the project usually
documented in some form of business case
* format and formality of documentation depends upon:
- organisational standards, needs, circumstances
, * it ensures the project remains aligned with the benefits that contribute towards the business
objectives
* without 'CBJ', projects may proceed with few real benefits
* justification may change so enduring justification must remain consistent
* if project can no longer be justified, it must stop
Learn from experience - Answer * project teams learn from experience: lessons are sought,
recorded advanced upon throughout the life of the project
* starting a project - previous or similar projects should be reviewed to see if lessons could be
applied
* as the project progresses - lessons should be included in relevant reports and reviews
* as the project closes - the project should pass on lessons unless lessons provoke change.
Defined roles and responsibilities - Answer A P2 project has defined and agreed roles and
responsibilities within an organisation structure that engages the business user and supplier
stakeholder interests.
To be successful, projects must have an explicit project management team structure consisting
of defined and agreed roles and responsibilities for the people involved in the project and a
means for effective communication between them.
Primary stakeholders:
* 'business' sponsors who endorse the objectives and ensure that the business investment
provides value for money
* 'users' who after the project is completed, who will use the products to enable the
organisation to gain the expected benefits
* 'suppliers' who provide the resources and expertise required by the project (internal or
external)
* all 3 stakeholders need to be represented effectively in the PM team
Management stage definition - Answer The section of a project that the project manager is
managing on behalf of the project board at any one time, at the end of which the project board
will visit to review, progress to date, the state of the project plan, in order to describe whether
to continue with the project.
Manage by stages - Answer A P2 project is planned, monitored and controlled by
management stage
The choice of appropriate management stages for a project will depend on a number of factors
including:
* the size and complexity of the project
* significant decisions and control points required
* organisational policies and standards
Questions With 100% Correct Answers
2025-2026 Updated.
Definition of a project - Answer A temporary organization that is created for the purpose of
delivering one or more business products according to an agreed business case.
Six aspects of project performance to be managed - Answer Cost - may start with a budget
for the project
Timescales - When will it be finished
Quality - Project product must be fit for purpose
Scope - Exactly what will the project deliver
Benefits - Why are we doing this? PM needs clear understanding
Risk - All projects entail risk but how much risk are we prepared to accept
What are the integrated elements of P2? - Answer Principles, themes, processes, the project
environment
Principles - Answer Guiding obligations and good practices which determine whether the
project is genuinely being managed using P2.
There are 7 principles and unless all of them are applied, it is NOT a P2 project
Themes - Answer These must be addressed continually and in parallel throughout the
project
The 7 themes explain the specific treatment required by P2 for various project management
discipline and why they are necessary
Processes - Answer The 7 processes describe a progression from the pre-project activity of
getting started, through the stages of project lifecycle to find out the project channel.
Each process has checklists of recommended activities, products and related responsibilities.
The project environment - Answer Organisations often want a consistent approach to
managing projects and tailor P2 to create their own project management method.
This method is then embedded int the organisation way of working.
What makes a P2 project? - Answer As a minimum the project must be:
* applying P2's principles
,* meeting the minimum requirements set out in P2 themes
* has project processes that satisfy the purpose & objectives of the P2 processes
* is either using P2's recommended technique or using alternative equivalent techniques
Describe the features of P2 - Answer * focuses on business justification
* defining the structure of an organisation for the project management team
* using a product-based approach
* provides great control over project resources
* emphasis on dividing the project into manageable and controllable stages
* excels at managing business and project risk more effectively
Describe the benefits of P2 - Answer * simple
* product-based and divides projects into different stages, to make it easy to manage
* improves communication between all team members switch external stakeholders
* gives stakeholders the chance to have a say about decision making
* consistent approach
* focuses on business justification
* provides greater control on the plan, by regular services of project progress
Describe the customer/supplier context on which P2 is based - Answer P2 assumes there will
be a customer who will specify the desired result and (usually) pay for the project and a supplier
who will provide the resources and skills to deliver that result.
P2 refers to a supplier as a person, group or groups responsible for the supply of the project's
specialist products.
7 P2 principles - Answer Continued business justification, learn from experience, defined
roles and responsibilities, manage by stages, manage by exception, focus on products, tailor to
suit the project
Continued business justification - Answer P2 requires that for all projects:
* there is a justifiable reason for starting the project
* the justification is recorded and approved
* the justification remains valid and is revalidated throughout the life of the project usually
documented in some form of business case
* format and formality of documentation depends upon:
- organisational standards, needs, circumstances
, * it ensures the project remains aligned with the benefits that contribute towards the business
objectives
* without 'CBJ', projects may proceed with few real benefits
* justification may change so enduring justification must remain consistent
* if project can no longer be justified, it must stop
Learn from experience - Answer * project teams learn from experience: lessons are sought,
recorded advanced upon throughout the life of the project
* starting a project - previous or similar projects should be reviewed to see if lessons could be
applied
* as the project progresses - lessons should be included in relevant reports and reviews
* as the project closes - the project should pass on lessons unless lessons provoke change.
Defined roles and responsibilities - Answer A P2 project has defined and agreed roles and
responsibilities within an organisation structure that engages the business user and supplier
stakeholder interests.
To be successful, projects must have an explicit project management team structure consisting
of defined and agreed roles and responsibilities for the people involved in the project and a
means for effective communication between them.
Primary stakeholders:
* 'business' sponsors who endorse the objectives and ensure that the business investment
provides value for money
* 'users' who after the project is completed, who will use the products to enable the
organisation to gain the expected benefits
* 'suppliers' who provide the resources and expertise required by the project (internal or
external)
* all 3 stakeholders need to be represented effectively in the PM team
Management stage definition - Answer The section of a project that the project manager is
managing on behalf of the project board at any one time, at the end of which the project board
will visit to review, progress to date, the state of the project plan, in order to describe whether
to continue with the project.
Manage by stages - Answer A P2 project is planned, monitored and controlled by
management stage
The choice of appropriate management stages for a project will depend on a number of factors
including:
* the size and complexity of the project
* significant decisions and control points required
* organisational policies and standards
