AIN2601
Step-by-Step Pastel Portfolio Guide
Assessment 6 - Semester 1, 2026
Practical Accounting Data Processing
ProPrint Solutions SA (PPS)
Student Number: 12345678
Department of Management Accounting
University of South Africa
,Table of Contents
Part 0: Before You Begin - Critical Rules
Part 1: Getting Started with Pastel
Understanding the Pastel Interface
Setting Up a Virtual PDF Printer
How to Make and Restore Backups
How to Log In as Different Users
Part 2: Section A - Company Setup
Task 1: Create Company with Setup Assistant
Task 2: Create Supervisor Account
Task 3: Edit the Chart of Accounts
Task 4: Setup Company Parameters
Task 5: Setup Users, Entry Types and Tax
Task 6: Customers, Suppliers, Inventory Setup
Task 7: Create Supplier Accounts
Task 8: Create Customer Accounts
Task 9: Create Inventory Items
Part 3: Section B - Opening Balances
Task 10: General Journal Take-on
Task 11: Inventory Journal Take-on
Task 12: Cashbook Opening Balances
Task 13: Supplier Journal Take-on
Task 14: Customer Journal Take-on
Task 15: Print Take-on Trial Balance
Part 4: Section C - Daily Transactions
Task 16: Processing All Transactions
Part 5: Section D - Month End
Task 17: Bank Reconciliation
Task 18: Month End Reports
Part 6: Submission Checklist & FAQ
,Part 0: Before You Begin - Critical Rules
Part 0: Before You Begin - Critical Rules
ZERO PERCENT RISKS - READ THIS FIRST
Your entire portfolio will receive 0% if ANY of the following occur:
Your student number 12345678 does not appear on ALL required documents
You submit a Pastel backup file instead of PDF printouts
You submit screen prints pasted into Word/Excel/OneNote
Plagiarism is detected on any part of the portfolio
The signed declaration is not included
Files are named incorrectly (must use task numbers only)
Student Number Placement Checklist
Your student number 12345678 MUST appear in these exact places:
Location Exact Text to Enter
Company Name PPS 12345678 (or Educational No: PPS 12345678 )
Trading Name PPS 12345678
GL Account 1000/100 Sales - Printers 12345678
GL Account 6500/010 Maintenance Equipment - Net value 12345678
Supplier IM001 name Ink Masters (12345678)
Supplier TD07 name Techsource Distributors (12345678)
Supplier PGS01 name Printgear Supplies (12345678)
Customer BSA07 name BrightStart Academy (Student nr: 12345678)
Customer UBU001 name Ubuntu Literacy Foundation (Student nr: 12345678)
Customer OH003 name OfficeHub Retailers (Student nr: 12345678)
Inventory Code (HP 26A) 12345678 (8 characters)
3
, Part 1: Getting Started with Pastel
Receipt RC486 description 12345678
Receipt RC489 description 12345678
Payment Q387 description 12345678
Period Reference Explained
Period x of 2026 = the xth period of the financial year ending 30/04/2026 (previous
year).
Period x of 2027 = the xth period of the financial year ending 30/04/2027 (current
year).
Since the financial year starts 01/05/2026, May 2026 = Period 1 of 2027.
Required Software Setup
1. Sage Pastel Partner 50c v19 (Educational or Full version)
2. Virtual PDF Printer (CutePDF, PDF Creator, or Microsoft XPS Document Writer)
3. WinZip or 7-Zip for compressing files
Paper Size Setting
Before you start, ensure your printer (virtual or physical) is set to A4 paper size. Go to
Control Panel > Devices and Printers > Right-click your printer > Printing Preferences > Paper Size
= A4.
Part 1: Getting Started with Pastel
Understanding the Pastel Interface
The Main Menu Structure
When you open Pastel and log into a company, you see these main menu options:
Menu Purpose Common Actions
4
Step-by-Step Pastel Portfolio Guide
Assessment 6 - Semester 1, 2026
Practical Accounting Data Processing
ProPrint Solutions SA (PPS)
Student Number: 12345678
Department of Management Accounting
University of South Africa
,Table of Contents
Part 0: Before You Begin - Critical Rules
Part 1: Getting Started with Pastel
Understanding the Pastel Interface
Setting Up a Virtual PDF Printer
How to Make and Restore Backups
How to Log In as Different Users
Part 2: Section A - Company Setup
Task 1: Create Company with Setup Assistant
Task 2: Create Supervisor Account
Task 3: Edit the Chart of Accounts
Task 4: Setup Company Parameters
Task 5: Setup Users, Entry Types and Tax
Task 6: Customers, Suppliers, Inventory Setup
Task 7: Create Supplier Accounts
Task 8: Create Customer Accounts
Task 9: Create Inventory Items
Part 3: Section B - Opening Balances
Task 10: General Journal Take-on
Task 11: Inventory Journal Take-on
Task 12: Cashbook Opening Balances
Task 13: Supplier Journal Take-on
Task 14: Customer Journal Take-on
Task 15: Print Take-on Trial Balance
Part 4: Section C - Daily Transactions
Task 16: Processing All Transactions
Part 5: Section D - Month End
Task 17: Bank Reconciliation
Task 18: Month End Reports
Part 6: Submission Checklist & FAQ
,Part 0: Before You Begin - Critical Rules
Part 0: Before You Begin - Critical Rules
ZERO PERCENT RISKS - READ THIS FIRST
Your entire portfolio will receive 0% if ANY of the following occur:
Your student number 12345678 does not appear on ALL required documents
You submit a Pastel backup file instead of PDF printouts
You submit screen prints pasted into Word/Excel/OneNote
Plagiarism is detected on any part of the portfolio
The signed declaration is not included
Files are named incorrectly (must use task numbers only)
Student Number Placement Checklist
Your student number 12345678 MUST appear in these exact places:
Location Exact Text to Enter
Company Name PPS 12345678 (or Educational No: PPS 12345678 )
Trading Name PPS 12345678
GL Account 1000/100 Sales - Printers 12345678
GL Account 6500/010 Maintenance Equipment - Net value 12345678
Supplier IM001 name Ink Masters (12345678)
Supplier TD07 name Techsource Distributors (12345678)
Supplier PGS01 name Printgear Supplies (12345678)
Customer BSA07 name BrightStart Academy (Student nr: 12345678)
Customer UBU001 name Ubuntu Literacy Foundation (Student nr: 12345678)
Customer OH003 name OfficeHub Retailers (Student nr: 12345678)
Inventory Code (HP 26A) 12345678 (8 characters)
3
, Part 1: Getting Started with Pastel
Receipt RC486 description 12345678
Receipt RC489 description 12345678
Payment Q387 description 12345678
Period Reference Explained
Period x of 2026 = the xth period of the financial year ending 30/04/2026 (previous
year).
Period x of 2027 = the xth period of the financial year ending 30/04/2027 (current
year).
Since the financial year starts 01/05/2026, May 2026 = Period 1 of 2027.
Required Software Setup
1. Sage Pastel Partner 50c v19 (Educational or Full version)
2. Virtual PDF Printer (CutePDF, PDF Creator, or Microsoft XPS Document Writer)
3. WinZip or 7-Zip for compressing files
Paper Size Setting
Before you start, ensure your printer (virtual or physical) is set to A4 paper size. Go to
Control Panel > Devices and Printers > Right-click your printer > Printing Preferences > Paper Size
= A4.
Part 1: Getting Started with Pastel
Understanding the Pastel Interface
The Main Menu Structure
When you open Pastel and log into a company, you see these main menu options:
Menu Purpose Common Actions
4
