HESC 118 Chapter 7 – Numbering & Filing Systems, Record Storage & Circulation Study Guide
& Review Material
Serial numbering - ✔✔William Wood is admitted for surgery on @-2 and assigned patient #
567890. ON 3-5, he returns for outpatient testing & is assigned patient # 678900. Records for
the two encounters are contained in separate folders in two different locations in the file area.
Unit numbering - ✔✔Annie Smith is brought not the emergency department following a motor
vehicle accident an assigned patient # 123456. She is discharged home, and three days later she
returns for further evaluation. She is reassigned patient number 123456.
Serial - unit numbering - ✔✔Larry Allen registers for outpatient care on 3-3 and is assigned
patient # 256898. He returns on 12-10 is assigned patient number 456898. Records for both
encounters are filed in a folder labeled 456898.
Unit - family numbering - ✔✔Mary Adams and her three children receive care form Brookside
Clinic, where the health information department retrieves one record that contains patient
information on Mary and her three children.
Unit- Social security numbering - ✔✔Perry Parks receives care at he local hospital and is
assigned a patient number based on the letters of his name and dob because he does not have
a ssn.
Serial numbering - ✔✔In this system, each time a patient is registered, a new patient number
is assigned and a new patient record is created.
Unit numbering - ✔✔In this system, the patient is assigned a number the first time they are
registered and are reassigned the same number for all subsequent admissions encounters.
Serial - unit numbering - ✔✔A new number is assigned to the patient for each new encounter
at the facility, but the former records are brought forward and filed under the new number
& Review Material
Serial numbering - ✔✔William Wood is admitted for surgery on @-2 and assigned patient #
567890. ON 3-5, he returns for outpatient testing & is assigned patient # 678900. Records for
the two encounters are contained in separate folders in two different locations in the file area.
Unit numbering - ✔✔Annie Smith is brought not the emergency department following a motor
vehicle accident an assigned patient # 123456. She is discharged home, and three days later she
returns for further evaluation. She is reassigned patient number 123456.
Serial - unit numbering - ✔✔Larry Allen registers for outpatient care on 3-3 and is assigned
patient # 256898. He returns on 12-10 is assigned patient number 456898. Records for both
encounters are filed in a folder labeled 456898.
Unit - family numbering - ✔✔Mary Adams and her three children receive care form Brookside
Clinic, where the health information department retrieves one record that contains patient
information on Mary and her three children.
Unit- Social security numbering - ✔✔Perry Parks receives care at he local hospital and is
assigned a patient number based on the letters of his name and dob because he does not have
a ssn.
Serial numbering - ✔✔In this system, each time a patient is registered, a new patient number
is assigned and a new patient record is created.
Unit numbering - ✔✔In this system, the patient is assigned a number the first time they are
registered and are reassigned the same number for all subsequent admissions encounters.
Serial - unit numbering - ✔✔A new number is assigned to the patient for each new encounter
at the facility, but the former records are brought forward and filed under the new number
