APM TESTS II COMPETENCY REVIEW 2026
MOCK TEST COMPLETE KEY INSIGHTS
◉ Disadvantages of matrix organisation structure
Answer: Resource and loyalty conflict between projects and
functions.
May overload team with work.
Duplication of reports
Less functional training
Clash between functional and project managers
Lack of alignment to organisation priorities (BAU vs project)
Unclear escalation route for staff
◉ Organisational roles, key project roles
Answer: Project steering group
Project sponsor
Project manager
Team Members
Users
Project Office
,◉ Sponsor role and responsibilities
Answer: Represent the host or client
Owns the Business case-ownership
Governance link to the business
Champion of the project
Provides or secure funding
Approve the PMP
Stakeholder arbitration
Approves through review gates. Stage-gate approval
Receive escalated risks, issues and change requests
Accept deliverables
Review benefits
Maybe the programme manager and chair project board.
◉ Process used to examine internal and external enviroment
Answer: Strengths
Weaknesses
Opportunities
Threats
◉ Process used to examine external environment
Answer: Political
,Economic
Sociological
Technological
Legislative
Environmental
◉ Areas of law to consider
Answer: Health and Safety
Employment
Contract
Data protection
Freedom of information
◉ Four components of governance
Answer: Portfolio direction
Sponsorship
Project management
Disclosure and reporting
◉ Principles of good governance
Answer: Policies and regulations
Defined roles: Sponsor, senior management...
, Change control process
Structured gated project life cycle
Gate reviews. Go or no go.
Clearly defined roles and responsibilities
Independent scrutiny
Stakeholder engagement
Recording and communicating key decisions
◉ Benefits of governance
Answer: Clear reporting and escalation criteria
Independent audits and reviews
Empowerment to make appropiate decisions
Culture of improvement and disclosure
Engaged and more trusting stakeholders
Assures stakeholders
Achieve return on investment. Optimisation of investment.
Resource usage justified.
No unacceptable risks.
Avoidance of common failures
Better communication
Delivery credibility
Minimising risk
MOCK TEST COMPLETE KEY INSIGHTS
◉ Disadvantages of matrix organisation structure
Answer: Resource and loyalty conflict between projects and
functions.
May overload team with work.
Duplication of reports
Less functional training
Clash between functional and project managers
Lack of alignment to organisation priorities (BAU vs project)
Unclear escalation route for staff
◉ Organisational roles, key project roles
Answer: Project steering group
Project sponsor
Project manager
Team Members
Users
Project Office
,◉ Sponsor role and responsibilities
Answer: Represent the host or client
Owns the Business case-ownership
Governance link to the business
Champion of the project
Provides or secure funding
Approve the PMP
Stakeholder arbitration
Approves through review gates. Stage-gate approval
Receive escalated risks, issues and change requests
Accept deliverables
Review benefits
Maybe the programme manager and chair project board.
◉ Process used to examine internal and external enviroment
Answer: Strengths
Weaknesses
Opportunities
Threats
◉ Process used to examine external environment
Answer: Political
,Economic
Sociological
Technological
Legislative
Environmental
◉ Areas of law to consider
Answer: Health and Safety
Employment
Contract
Data protection
Freedom of information
◉ Four components of governance
Answer: Portfolio direction
Sponsorship
Project management
Disclosure and reporting
◉ Principles of good governance
Answer: Policies and regulations
Defined roles: Sponsor, senior management...
, Change control process
Structured gated project life cycle
Gate reviews. Go or no go.
Clearly defined roles and responsibilities
Independent scrutiny
Stakeholder engagement
Recording and communicating key decisions
◉ Benefits of governance
Answer: Clear reporting and escalation criteria
Independent audits and reviews
Empowerment to make appropiate decisions
Culture of improvement and disclosure
Engaged and more trusting stakeholders
Assures stakeholders
Achieve return on investment. Optimisation of investment.
Resource usage justified.
No unacceptable risks.
Avoidance of common failures
Better communication
Delivery credibility
Minimising risk
