Records Management Exam Actual
Questions and Answers
Place the stages of the information life cycle in the correct order. - CORRECT ANSWER ->>Creation or
Receipt
Distribution and Use
Storage and Maintenance
Retention and Disposition
Archival Preservation or Destruction
True or False: Records management is a specialized business discipline. It is concerned with the
systematic analysis and control of recorded information, which includes any and all information created,
received, maintained, or used by an organization pursuant to its mission, operations, and activities. -
CORRECT ANSWER ->>True
True or False: All records contain information, but not all information-bearing objects are considered
records. - CORRECT ANSWER ->>True
As the owner of its records, an organization is solely empowered to make decisions about which of the
following? - CORRECT ANSWER ->>storage, distribution, control, protection, retention, destruction, use
According to Franks, who was the primary driver for records management in the United States? -
CORRECT ANSWER ->>federal government
True or False: Email systems are communication systems, not management systems. - CORRECT
ANSWER ->>True
According to the U.S. Federal Definition of a Records, which of these is not a record? Choose all that
apply. - CORRECT ANSWER ->>library or museum material collected for information or exhibition
purposes, duplicate copies of documents maintained in the same file
,True or False: Human beings began documenting their experiences with the creation of the Gutenberg
Press. - CORRECT ANSWER ->>False
Records management is closely aligned with which of the following disciplines. Choose all that apply. -
CORRECT ANSWER ->>Information technology, Knowledge management, Library science, Archival
administration
Which of the following are non-records? Select all that apply. - CORRECT ANSWER ->>a newspaper
article about the organization, company-wide bulletin received via email blast, reference copy of annual
report, drafts of letters
A retention-focused data collection initiative involves the following work steps: - CORRECT ANSWER -
>>The records manager must develop a data collection plan and timetable
The records manager must prepare a data collection instrument, either an interview script or a
questionnaire
The records manager must tabulate the results
The importance of identifying various records series is - CORRECT ANSWER ->>it is used in the
development of the retention schedule.
True or False: The data collection process gathers and evaluates information about the nature, quantity,
storage conditions, business use, and perceived value of an organization's records. - CORRECT ANSWER -
>>True
True or False: When an organization receives a discovery notice, it is the responsibility of the records
manager to issue a litigation hold. - CORRECT ANSWER ->>False
True or False: In conducting a records inventory, records management staff work directly with
department coordinators to identify and describe records series. - CORRECT ANSWER ->>True
A/an _____ is a significant, vital, or important record of continuing value to be protected, managed, and
retained according to established retention schedules - CORRECT ANSWER ->>official record
, When preparing an electronic records inventory, one should consider using - CORRECT ANSWER ->>a
data map.
True or False: The best records survey instrument is the questionnaire. - CORRECT ANSWER ->>False
True or False: Staffing is one of the chief expenses in the records inventory process. - CORRECT ANSWER
->>True
Which of the duties is not typical in an active filing room? - CORRECT ANSWER ->>disposition
True or False: Records Centers are high-cost centralized area for housing and servicing inactive or semi-
active records whose reference rate does not warrant their retention in a prime office space. - CORRECT
ANSWER ->>False
A filing system encompasses all components related to the organization of records based on - CORRECT
ANSWER ->>procedures
supplies
equipment and facilities
The most widely used records center container stores approximately - CORRECT ANSWER ->>one cubic
foot of records.
An inactive record is a record that does not have to be readily available, which must be kept for
_____________ purposes. - CORRECT ANSWER ->>legal, fiscal and historical
Which of the following are benefits of using a records center? - CORRECT ANSWER ->>Records centers
provide cost savings on the type of filing equipment used
Records centers provide access when records are needed
Records centers provide security for the building
True or False: Classification systems can be used to impose some kind of order on the chaos that results
from the growth of information, by grouping like objects together. - CORRECT ANSWER ->>True
Questions and Answers
Place the stages of the information life cycle in the correct order. - CORRECT ANSWER ->>Creation or
Receipt
Distribution and Use
Storage and Maintenance
Retention and Disposition
Archival Preservation or Destruction
True or False: Records management is a specialized business discipline. It is concerned with the
systematic analysis and control of recorded information, which includes any and all information created,
received, maintained, or used by an organization pursuant to its mission, operations, and activities. -
CORRECT ANSWER ->>True
True or False: All records contain information, but not all information-bearing objects are considered
records. - CORRECT ANSWER ->>True
As the owner of its records, an organization is solely empowered to make decisions about which of the
following? - CORRECT ANSWER ->>storage, distribution, control, protection, retention, destruction, use
According to Franks, who was the primary driver for records management in the United States? -
CORRECT ANSWER ->>federal government
True or False: Email systems are communication systems, not management systems. - CORRECT
ANSWER ->>True
According to the U.S. Federal Definition of a Records, which of these is not a record? Choose all that
apply. - CORRECT ANSWER ->>library or museum material collected for information or exhibition
purposes, duplicate copies of documents maintained in the same file
,True or False: Human beings began documenting their experiences with the creation of the Gutenberg
Press. - CORRECT ANSWER ->>False
Records management is closely aligned with which of the following disciplines. Choose all that apply. -
CORRECT ANSWER ->>Information technology, Knowledge management, Library science, Archival
administration
Which of the following are non-records? Select all that apply. - CORRECT ANSWER ->>a newspaper
article about the organization, company-wide bulletin received via email blast, reference copy of annual
report, drafts of letters
A retention-focused data collection initiative involves the following work steps: - CORRECT ANSWER -
>>The records manager must develop a data collection plan and timetable
The records manager must prepare a data collection instrument, either an interview script or a
questionnaire
The records manager must tabulate the results
The importance of identifying various records series is - CORRECT ANSWER ->>it is used in the
development of the retention schedule.
True or False: The data collection process gathers and evaluates information about the nature, quantity,
storage conditions, business use, and perceived value of an organization's records. - CORRECT ANSWER -
>>True
True or False: When an organization receives a discovery notice, it is the responsibility of the records
manager to issue a litigation hold. - CORRECT ANSWER ->>False
True or False: In conducting a records inventory, records management staff work directly with
department coordinators to identify and describe records series. - CORRECT ANSWER ->>True
A/an _____ is a significant, vital, or important record of continuing value to be protected, managed, and
retained according to established retention schedules - CORRECT ANSWER ->>official record
, When preparing an electronic records inventory, one should consider using - CORRECT ANSWER ->>a
data map.
True or False: The best records survey instrument is the questionnaire. - CORRECT ANSWER ->>False
True or False: Staffing is one of the chief expenses in the records inventory process. - CORRECT ANSWER
->>True
Which of the duties is not typical in an active filing room? - CORRECT ANSWER ->>disposition
True or False: Records Centers are high-cost centralized area for housing and servicing inactive or semi-
active records whose reference rate does not warrant their retention in a prime office space. - CORRECT
ANSWER ->>False
A filing system encompasses all components related to the organization of records based on - CORRECT
ANSWER ->>procedures
supplies
equipment and facilities
The most widely used records center container stores approximately - CORRECT ANSWER ->>one cubic
foot of records.
An inactive record is a record that does not have to be readily available, which must be kept for
_____________ purposes. - CORRECT ANSWER ->>legal, fiscal and historical
Which of the following are benefits of using a records center? - CORRECT ANSWER ->>Records centers
provide cost savings on the type of filing equipment used
Records centers provide access when records are needed
Records centers provide security for the building
True or False: Classification systems can be used to impose some kind of order on the chaos that results
from the growth of information, by grouping like objects together. - CORRECT ANSWER ->>True
