Records Management CBT Questions
and Answers
Essential Records - CORRECT ANSWER ->>Emergency Operating records and Legal and Financial Rights
records are considered
Creation, maintenance and use, disposition - CORRECT ANSWER ->>Arrange the record's lifecycle phases
into the appropriate sequence
The vast majority of Air Force Records - CORRECT ANSWER ->>temporary
Destroyed after a specific time period or event - CORRECT ANSWER ->>temporary
Kept forever - CORRECT ANSWER ->>permanent
Held anywhere from 1 day to 100 years - CORRECT ANSWER ->>temporary
Transferred to National Archives for preservation - CORRECT ANSWER ->>permanent
Has enduring historical value - CORRECT ANSWER ->>permanent - CORRECT ANSWER ->>Match the
appropriate statement to its records disposition category
Routing slip - CORRECT ANSWER ->>not a record
Air Force Times - CORRECT ANSWER ->>record
CMSAF Post on Twitter - CORRECT ANSWER ->>record
Signed Appointment Letter - CORRECT ANSWER ->>record
Selfie with the First Sergeant - CORRECT ANSWER ->>record
AF Achievement Medal with Order Number - CORRECT ANSWER ->>record - CORRECT ANSWER -
>>Match the document to the correct record type
Signed, approved or released - CORRECT ANSWER ->>To be considered an official record the document
must be
Litigation Hold - CORRECT ANSWER ->>An action that requires you to search for information and
prevent it from being destroyed until the freeze is lifted is known as a
, Emergency Operating Records - CORRECT ANSWER ->>Meet operational responsibilities under national
security emergency or other emergency/disaster conditions
Military mobilization; protection of material, personnel, services, systems, public health, safety and
order; civil defense activities - CORRECT ANSWER ->>Emergency Operating Records are used for
Protect the legal and financial rights of government and citizens - CORRECT ANSWER ->>Legal and
Financial Rights Records
Payroll, social security, retirement, insurance, valuable research - CORRECT ANSWER ->>Examples of
Legal and Financial Rights Records
3-7% of organizations records; must be accessible in first 12-72 hours after disaster/emergency -
CORRECT ANSWER ->>Essential Records
50-70% of organizations records; should have within 2-6 weeks - CORRECT ANSWER ->>Necessary
Records
20-30% of organizations records; would like to have within 4-6 months - CORRECT ANSWER ->>Useful
Records
Mildew, light, dust; insects, rodents; excessive humidity; failure to protect paper-based records may
cause loss of legibility/accelerated deterioration - CORRECT ANSWER ->>Physical Care of Records
Begins with a draft document and ends when the document is finalized. A document is considered an
official record after the document is signed, approved, or released - CORRECT ANSWER -
>>Creation/Receipt of Records
Once a document becomes an official record and is actively being used it needs to be organized and
stored with similar materials. Includes activities such as filing, retrieving, use, duplication, printing and
dissemination - CORRECT ANSWER ->>Maintenance and Use
and Answers
Essential Records - CORRECT ANSWER ->>Emergency Operating records and Legal and Financial Rights
records are considered
Creation, maintenance and use, disposition - CORRECT ANSWER ->>Arrange the record's lifecycle phases
into the appropriate sequence
The vast majority of Air Force Records - CORRECT ANSWER ->>temporary
Destroyed after a specific time period or event - CORRECT ANSWER ->>temporary
Kept forever - CORRECT ANSWER ->>permanent
Held anywhere from 1 day to 100 years - CORRECT ANSWER ->>temporary
Transferred to National Archives for preservation - CORRECT ANSWER ->>permanent
Has enduring historical value - CORRECT ANSWER ->>permanent - CORRECT ANSWER ->>Match the
appropriate statement to its records disposition category
Routing slip - CORRECT ANSWER ->>not a record
Air Force Times - CORRECT ANSWER ->>record
CMSAF Post on Twitter - CORRECT ANSWER ->>record
Signed Appointment Letter - CORRECT ANSWER ->>record
Selfie with the First Sergeant - CORRECT ANSWER ->>record
AF Achievement Medal with Order Number - CORRECT ANSWER ->>record - CORRECT ANSWER -
>>Match the document to the correct record type
Signed, approved or released - CORRECT ANSWER ->>To be considered an official record the document
must be
Litigation Hold - CORRECT ANSWER ->>An action that requires you to search for information and
prevent it from being destroyed until the freeze is lifted is known as a
, Emergency Operating Records - CORRECT ANSWER ->>Meet operational responsibilities under national
security emergency or other emergency/disaster conditions
Military mobilization; protection of material, personnel, services, systems, public health, safety and
order; civil defense activities - CORRECT ANSWER ->>Emergency Operating Records are used for
Protect the legal and financial rights of government and citizens - CORRECT ANSWER ->>Legal and
Financial Rights Records
Payroll, social security, retirement, insurance, valuable research - CORRECT ANSWER ->>Examples of
Legal and Financial Rights Records
3-7% of organizations records; must be accessible in first 12-72 hours after disaster/emergency -
CORRECT ANSWER ->>Essential Records
50-70% of organizations records; should have within 2-6 weeks - CORRECT ANSWER ->>Necessary
Records
20-30% of organizations records; would like to have within 4-6 months - CORRECT ANSWER ->>Useful
Records
Mildew, light, dust; insects, rodents; excessive humidity; failure to protect paper-based records may
cause loss of legibility/accelerated deterioration - CORRECT ANSWER ->>Physical Care of Records
Begins with a draft document and ends when the document is finalized. A document is considered an
official record after the document is signed, approved, or released - CORRECT ANSWER -
>>Creation/Receipt of Records
Once a document becomes an official record and is actively being used it needs to be organized and
stored with similar materials. Includes activities such as filing, retrieving, use, duplication, printing and
dissemination - CORRECT ANSWER ->>Maintenance and Use
