Records Management for Everyone
Questions and Answers
What is the definition of a Federal record? (44 USC 3301) - CORRECT ANSWER ->>Any information,
regardless of form or characteristics, made or received by a Federal agency under Federal law or in
connection with the transaction of public business and preserved or appropriate for preservation by that
agency or its legitimate successor as evidence of the organization, functions, policies, decisions,
procedures, operations, or other activities of the United States Government
How often should the file plan be updated - CORRECT ANSWER ->>B and C
What are the three stages of a records lifecycle? - CORRECT ANSWER ->>Creation, Maintenance and
Use, Disposition
What are some examples of permanent records? - CORRECT ANSWER ->>Organizational Charts.
Executive Level records.
Directives.
What are some examples of temporary records - CORRECT ANSWER ->>Time and attendance files,
budget execution, general accounting, and employee travel documents.
When a litigation hold is received, management ____________ in the hold notice to prevent early
disposal until the litigation is resolved. - CORRECT ANSWER ->>Suspends the disposition cycle of the
record.
Employees are required to contact their Records liaison ____________ weeks before departing DHS -
CORRECT ANSWER ->>2
How are unscheduled records categorized? - CORRECT ANSWER ->>Permanent.
Which form is required to be completed by all employees prior to departing DHS? - CORRECT ANSWER -
>>Form 141-02, Certification of Departure Documentary Materials Request.
Questions and Answers
What is the definition of a Federal record? (44 USC 3301) - CORRECT ANSWER ->>Any information,
regardless of form or characteristics, made or received by a Federal agency under Federal law or in
connection with the transaction of public business and preserved or appropriate for preservation by that
agency or its legitimate successor as evidence of the organization, functions, policies, decisions,
procedures, operations, or other activities of the United States Government
How often should the file plan be updated - CORRECT ANSWER ->>B and C
What are the three stages of a records lifecycle? - CORRECT ANSWER ->>Creation, Maintenance and
Use, Disposition
What are some examples of permanent records? - CORRECT ANSWER ->>Organizational Charts.
Executive Level records.
Directives.
What are some examples of temporary records - CORRECT ANSWER ->>Time and attendance files,
budget execution, general accounting, and employee travel documents.
When a litigation hold is received, management ____________ in the hold notice to prevent early
disposal until the litigation is resolved. - CORRECT ANSWER ->>Suspends the disposition cycle of the
record.
Employees are required to contact their Records liaison ____________ weeks before departing DHS -
CORRECT ANSWER ->>2
How are unscheduled records categorized? - CORRECT ANSWER ->>Permanent.
Which form is required to be completed by all employees prior to departing DHS? - CORRECT ANSWER -
>>Form 141-02, Certification of Departure Documentary Materials Request.
