INS3707 May June Portfolio (ANSWERS) Semester 1 2026 - Due 21 May 2026

INS3707 May June Portfolio (ANSWERS) Semester 1 2026 - Due 21 May 2026. Guaranteed distinction quality with trusted academic solutions, clear explanations, professional formatting, and reliable support.... 1.1 Takealot is a web service that offers a broad array of resources and services, such as email, forums, search engines and online shopping. A. True B. False (1) 1.2 Punctuation marks should be avoided when constructing a thesaurus. A. True B. False (1) 1.3 The NT thesaurus component prohibits further use of the term. A. True B. False (1) 1.4 An index in which the entry points are people, organisations, corporate authors, government agencies and institutions, is an example of a book index. A. True B. False (1) 1.5 An indicative abstract is characterised by headings. A. True B. False (1) 1.6 In thesaurus construction, a term that has no relationship with other listed terms is called a/an orphan term. A. True B. False (1) 5 INS3707 MAY/JUNE 2026 1.7 A descriptive abstract summarizes the main points of a document without providing detailed findings or conclusions. A. True B. False (1) 1.8 Plagiarism is the unauthorized use or illegal copying of an information source. A. True B. False (1) 1.9 You are searching for information on cars, aeroplanes, and ships. Cars AND aeroplanes AND ships will produce the relevant sources that exclude the other terms. A. True B. False (1) 1.10 A bicycle is a Narrow Term (NT) for transport. A. True B. False (1) 1.11 Google is not a component of WWW search engines. A. True B. False (1) 1.12 A table of contents is an organized collection of records in electronic format. A. True B. False (1) 1.13 An index is a list of terms arranged alphabetically in an information source. A. True B. False (1) 6 INS3707 MAY/JUNE 2026 1.14 An abstract is an example of a controlled vocabulary and natural language. A. True B. False (1) 1.15 Wildcards provide unrestricted access to information via the Internet for peer- reviewed scholarly research. A. True B. False (1) 1.16 Encrypting data strategies is used to protect documents from being accessed by unauthorized people. A. True B. False (1) 1.17 Abstracts are written mainly to guide the user if it is necessary to read the entire information source, as it provides a summary of the whole information source. A. True B. False (1) 1.18 In thesaurus construction, FRUITS can be a Related Term (RT) to vegetables. A. True B. False (1) 1.19 Image database, text database and bibliographic databases are examples of databases that include statistical data. A. True B. False (1) 1.20 The term that describes the application of the mind to develop something new is called copyright infringement. A. True B. False (1) 7 INS3707 MAY/JUNE 2026 1.21 Websites such as Google are used to conduct information searches online, allowing any user to add and edit the content called Wikis. A. True B. False (1) 1.22 An indexing language that does not always use the language of the author is called the mother tongue. A. True B. False (1) 1.23 Over-indexing happens when indexing terms are assigned for concepts that do not reflect the aboutness of the article. A. True B. False (1) 1.24 Alerting services are designed to provide users with current information based on their specific information needs and research interests. A. True B. False (1) 1.25 Abstracts are also called extracts. A. True B. False (1) 1.26 In a thesaurus, scope notes appear only in the preferred terms. A. True B. False (1) 1.27 The NOT Boolean operator is used to exclude certain information during the information search. A. True B. False (1) 8 INS3707 MAY/JUNE 2026 1.28 An abstract provides a quick overview of an information source. A. True B. False (1) 1.29 Non-hierarchical coordinates are some forms of semantic and hierarchical structures. A. True B. False (1) 1.30 E-mail alerts watch HTML pages for changes and report changes to subscribers. A. True B. False (1) [SCROLL TO THE NEXT PAGE] 9 INS3707 MAY/JUNE 2026 Answer ALL the questions QUESTION 2 Instruction: Based on the scenario above, answer the following. Using the appropriate components of a thesaurus, illustrate how relationships can be established among the terms provided above, including preferred terms, scope notes, broader terms, narrower terms, and related terms. (15) [SCROLL TO THE NEXT PAGE] Scenario: Libraries house a vast amount of information on digital platforms with materials produced by various authors. There are indexers in libraries that are responsible for organizing information for easy accessibility to library users because library users come from different backgrounds and may not know every terminology used by different authors. As such, indexers have a responsibility to ensure that library users still manage to retrieve information even when they do not use the exact terminology as the authors. There must be a systematic aid to help indexers identify relationships and preferences between terms, such as a thesaurus. The terms police officers, soldiers, law enforcement officers, and courts of law can be used to illustrate this relationship. 10 INS3707 MAY/JUNE 2026 QUESTION 3 Instruction: Based on the scenario above, answer the following. People interested in presenting their articles at the conference need to send their abstracts to the conference organizers. Write TWO abstracts (descriptive and informative) on ONE of the subthemes provided. Clearly show how the two differ in structure and content. (25) Scenario: The South African Society for Archivists (SASA) is organizing a conference that will take place in Polokwane, Limpopo in July 2026. Information professionals are invited to present at the upcoming conference by submitting an abstract. The theme for 2026 is Archives without archives in the digital era, availability and accessibility of records with enduring value. People are invited to present articles on the following sub-themes: • Management of records and archiving in the digital age • Conceptualizing “enduring value” in the digital context • Innovations in archives and records management • Cloud technology and digital heritage preservation strategies • Digital archiving and preservation • Archival national documentary heritage safety and security • Archives and records management digital transformation • Digital archival recordkeeping legal and policy framework • Records managers and archivists as role players in turning archival world around • Application of archives and records management emerging technologies • Archival Education and profession transformation • Considering neglected archives (indigenous archives, sports archives, Community archives, etc.) • Collaborative partnerships for digital access and preservation • Governance, compliance, and information regulation in digital archives • Open access and ethical considerations in digital archiving 11 INS3707 MAY/JUNE 2026 QUESTION 4 Instruction: Based on the scenario above, answer the following. 4.1 As a librarian, show how you will go about searching for information for a user to meet their information need. Use screenshots of the keywords, search strategies and results from FIVE different online sources as practical examples to enhance the quality of your answer. - Identification of keywords (5) - Use of search strategies (5) - Number of hits/ results found (5) - Screenshots (5) 4.2 You have done everything you could to find information using the topic provided by the user. However, the search results seem to be too many, and some are not related to the topic at hand. What do you suggest should be done to ensure that the user ends up with the exact information needed?