CERTIFIED TEXAS CONTRACT DEVELOPER (CTCD) TEST RATED 100% CORRECT| 2026/2027
Vendor Communication ✔️✔️Communication between vendors and public procurement professionals is vital and encouraged.
All communication must cease once the solicitation drafting process commences to ensure integrity of procurement.
There are allowable and unallowable vendor-procurement interactions.
Surplus Programs ✔️✔️Purchasing Goods, go here first.
Federal surplus: comes from US govt, no public sales, usually lower fees than state.
State surplus: Property from state agencies, available for direct transfer to agency, eventually available for sale to public.
Set Aside programs ✔️✔️step 2 of purchasing goods
Must be determined to be unsuitable before beginning a procurement from another source.
Texas Correctional Industries
Texas Workforce Commission (WorkQuest and TPPD)
Must file a vendor performing report
Texas Correctional Industries (TCI) ✔️✔️a division of TDCJ that manufactures goods and services using primarily offender labor for purchase by
TX govt entities.
Competitive bidding not required,
Available through TX Smart Buy,
Complete VPTS
TCI Waiver Process ✔️✔️Process used to request not using TCI.
TCI evaluates and approves or denies waiver.
Keep waiver in procurement file.
Texas Purchasing from People with Disabilities Exception Reporting ✔️✔️must report through CPA TPPD reporting tool the reason commodities
or services that could have been purchased through WorkQuest but were instead purchased from another vendor.
Exceptions include: quality, quantity, life-cycle costs, delivery time.
Statewide Term Contracts and Managed Contracts ✔️✔️Established by SPD as a source for procurement of goods and services.
Go here first before going to open market.
See contracts already created to use.
Purchase Order Change Notice ✔️✔️Used when a change to an order is required.
Needed for any change regardless of if initial purchase was through a managed contract or from TX Smart Buy.
DO PROMPTLY! (within 30 days)
Texas Multiple Award Schedule (TXMAS) ✔️✔️contracts to supplement the term contracts issued and negotiated by SPD.
Awarded with SPD terms and conditions overlaying existing federal govt or other govt entity base contract.
Agencies may use without obtaining delegated authority from SPD.
Texas Multiple Award Schedule (TXMAS) thresholds ✔️✔️$0- 50,000: go directly to TXMAS vendor
$50,000- 1M: obtain a price quote from 3 vendors
, $1M or greater: Minimum of 6 vendors
If not enough vendors available, then document the limited number.
Department of Information Resources (DIR) ✔️✔️A state agency created in 1989 that serves as the chief information office for the State of Texas.
Agencies are required to purchase through DIR unless otherwise exempted.
Request for Offer (RFO) ✔️✔️Must be used for IT Procurements, if cannot use DIR contracts.
Waiver is needed ✔️✔️In order to not use DIR a
DIR
Less than $50K ✔️✔️Bidding requirements for DIR Cooperative Contracts:
Can purchase without submitting a price request to multiple vendors.
DIR
$50k- $1M ✔️✔️Must submit a price request to at least 3 vendors on DIRs list in the category to which the contract relates.
DIR
$1M-$5M ✔️✔️Must submit a price request to at least 6 vendors on DIRs list in the category to which the contract relates. If 6 vendors are
unavailable, Price Request must be sent to all applicable vendors.
DIR
Over $5M ✔️✔️A state agency is required to submit its own solicitation via an RFO.
Vendor Performance Tracking System ✔️✔️Use this statutorily required method of reporting vendors once the contracts are completed or closed
out and /or throughout the life cycle of the contract.
Texas Smart Buy ✔️✔️Statewide contracts procured and managed by SPD must use a purchase order through this system.
Policy and Outreach (SPD) ✔️✔️Conducts policy research, training, and certification and customer support services.
Statewide Mail Operations ✔️✔️Provides state agencies and universities a variety of mail operations services.
Statewide Contract Development and Contract Management ✔️✔️Develops and manage statewide contracts for use by state agencies with a
broad range of contracts for commodities and services.
Open market requests and delegation of purchasing authority.
State Travel Management Program (STMP) ✔️✔️Manages travel expenditures, including hotel, car rentals, airlines, and travel agencies.
Office of Vehicle Fleet Management (OVFM) ✔️✔️Manages and assists agencies with their vehicles
Historically Underutilized Business (HUB) ✔️✔️Provides opportunities to disadvantaged groups in an effort to remedy disparity in state
procurement contracting.
$100,000 subcontracting opportunity,
CMBL
Electronic State Business Daily (ESBD) ✔️✔️A web portal to post solicitations and learn of contract awards.
Greater than $25K
Procurement Oversight and Delegation ✔️✔️Reviews solicitations and issues a letter of delegation of purchasing authority for an anticipated
contract value at $100,000 or greater.
$5M or greater to CAT Team
Centralized Master Bidder's List (CMBL) ✔️✔️Master database that provides Texas procurement professionals the ability to foster competition
between vendors.
Vendor Communication ✔️✔️Communication between vendors and public procurement professionals is vital and encouraged.
All communication must cease once the solicitation drafting process commences to ensure integrity of procurement.
There are allowable and unallowable vendor-procurement interactions.
Surplus Programs ✔️✔️Purchasing Goods, go here first.
Federal surplus: comes from US govt, no public sales, usually lower fees than state.
State surplus: Property from state agencies, available for direct transfer to agency, eventually available for sale to public.
Set Aside programs ✔️✔️step 2 of purchasing goods
Must be determined to be unsuitable before beginning a procurement from another source.
Texas Correctional Industries
Texas Workforce Commission (WorkQuest and TPPD)
Must file a vendor performing report
Texas Correctional Industries (TCI) ✔️✔️a division of TDCJ that manufactures goods and services using primarily offender labor for purchase by
TX govt entities.
Competitive bidding not required,
Available through TX Smart Buy,
Complete VPTS
TCI Waiver Process ✔️✔️Process used to request not using TCI.
TCI evaluates and approves or denies waiver.
Keep waiver in procurement file.
Texas Purchasing from People with Disabilities Exception Reporting ✔️✔️must report through CPA TPPD reporting tool the reason commodities
or services that could have been purchased through WorkQuest but were instead purchased from another vendor.
Exceptions include: quality, quantity, life-cycle costs, delivery time.
Statewide Term Contracts and Managed Contracts ✔️✔️Established by SPD as a source for procurement of goods and services.
Go here first before going to open market.
See contracts already created to use.
Purchase Order Change Notice ✔️✔️Used when a change to an order is required.
Needed for any change regardless of if initial purchase was through a managed contract or from TX Smart Buy.
DO PROMPTLY! (within 30 days)
Texas Multiple Award Schedule (TXMAS) ✔️✔️contracts to supplement the term contracts issued and negotiated by SPD.
Awarded with SPD terms and conditions overlaying existing federal govt or other govt entity base contract.
Agencies may use without obtaining delegated authority from SPD.
Texas Multiple Award Schedule (TXMAS) thresholds ✔️✔️$0- 50,000: go directly to TXMAS vendor
$50,000- 1M: obtain a price quote from 3 vendors
, $1M or greater: Minimum of 6 vendors
If not enough vendors available, then document the limited number.
Department of Information Resources (DIR) ✔️✔️A state agency created in 1989 that serves as the chief information office for the State of Texas.
Agencies are required to purchase through DIR unless otherwise exempted.
Request for Offer (RFO) ✔️✔️Must be used for IT Procurements, if cannot use DIR contracts.
Waiver is needed ✔️✔️In order to not use DIR a
DIR
Less than $50K ✔️✔️Bidding requirements for DIR Cooperative Contracts:
Can purchase without submitting a price request to multiple vendors.
DIR
$50k- $1M ✔️✔️Must submit a price request to at least 3 vendors on DIRs list in the category to which the contract relates.
DIR
$1M-$5M ✔️✔️Must submit a price request to at least 6 vendors on DIRs list in the category to which the contract relates. If 6 vendors are
unavailable, Price Request must be sent to all applicable vendors.
DIR
Over $5M ✔️✔️A state agency is required to submit its own solicitation via an RFO.
Vendor Performance Tracking System ✔️✔️Use this statutorily required method of reporting vendors once the contracts are completed or closed
out and /or throughout the life cycle of the contract.
Texas Smart Buy ✔️✔️Statewide contracts procured and managed by SPD must use a purchase order through this system.
Policy and Outreach (SPD) ✔️✔️Conducts policy research, training, and certification and customer support services.
Statewide Mail Operations ✔️✔️Provides state agencies and universities a variety of mail operations services.
Statewide Contract Development and Contract Management ✔️✔️Develops and manage statewide contracts for use by state agencies with a
broad range of contracts for commodities and services.
Open market requests and delegation of purchasing authority.
State Travel Management Program (STMP) ✔️✔️Manages travel expenditures, including hotel, car rentals, airlines, and travel agencies.
Office of Vehicle Fleet Management (OVFM) ✔️✔️Manages and assists agencies with their vehicles
Historically Underutilized Business (HUB) ✔️✔️Provides opportunities to disadvantaged groups in an effort to remedy disparity in state
procurement contracting.
$100,000 subcontracting opportunity,
CMBL
Electronic State Business Daily (ESBD) ✔️✔️A web portal to post solicitations and learn of contract awards.
Greater than $25K
Procurement Oversight and Delegation ✔️✔️Reviews solicitations and issues a letter of delegation of purchasing authority for an anticipated
contract value at $100,000 or greater.
$5M or greater to CAT Team
Centralized Master Bidder's List (CMBL) ✔️✔️Master database that provides Texas procurement professionals the ability to foster competition
between vendors.
