APM PMQ REVIEW SHEET LATEST
QUESTIONS AND SOLUTIONS GRADED A+
⩥ Define baseline.
Answer: The reference levels against which a project,
programme, or portfolio is monitored and controlled.
⩥ How should the PMP be used across the lifecycle?.
Answer: Once produced in the definition phase (following an
endorsed business case) It's a living document that should be at
minimum reviewed at each phase gate.
In development phase: Should be a focal point for monitoring
and controlling progress, stakeholder comms and controlling
change.
In handover & closure: Use to formally accept deliverables
based on acceptance criteria, appraise team, and amend future
management plan recommendations.
⩥ Define Scope Management.
,Answer: The process whereby outputs, outcomes and benefits
are identified, defined and controlled.
⩥ Define Scope.
Answer: The totality of outputs, outcomes and benefits and the
work required to produce them.
⩥ Define a breakdown structure and name four types..
Answer: A hierarchical structure by which project elements are
broken down, or decomposed e.g.
Organisational breakdown structure (Org chart for project)
Product breakdown structure (what the project will deliver)
Work breakdown structure (work required to produce the
deliverables)
Cost breakdown structure (cost associated with each piece of
work)
⩥ Define work package.
Answer: A group of related activities that are defined at the same
level within a work breakdown structure
,⩥ What are the benefits of using a work breakdown structure?.
Answer: - Forms the basis of effective planning and control
(including cost control)
- Fosters common understanding of scope within the team
- Excellent communication vehicle, providing a structure for
clarifying misunderstanding as to what is in and out of the
project scope.
- Can be used to discuss trade-offs and priorities
- Useful for delegating work to parties internal and external to
the organisation
- Numbering system (code of accounts) can be used to help track
and control costs.
⩥ Define a Responsibility Assignment Matrix? What is the most
common version?.
Answer: A diagram or chart showing assigned responsibilities
for elements of work. It is created by combining the work
breakdown structure with the organisational breakdown
structure.
The most common is the RACI.
, ⩥ Define an estimate.
Answer: An approximation of time and cost targets, refined
throughout the life cycle.
⩥ The two most common questions asked of any project
manager are:.
Answer: How much?
How long?
⩥ Complete the below phrase for four estimates across the
estimating funnel.
A _________ estimate is given in the _________ phase to
_________ with +/-____% accuracy..
Answer: A *Proposal* estimate is given in the *initial concept*
phase to *appraise feasibility* with +/-50%* accuracy - AKA
ballpark figure.
A *Budgetary* estimate is given in the *concept approval*
phase to *assess viability* with +/-20%* accuracy - may be
used in B/C approval.
QUESTIONS AND SOLUTIONS GRADED A+
⩥ Define baseline.
Answer: The reference levels against which a project,
programme, or portfolio is monitored and controlled.
⩥ How should the PMP be used across the lifecycle?.
Answer: Once produced in the definition phase (following an
endorsed business case) It's a living document that should be at
minimum reviewed at each phase gate.
In development phase: Should be a focal point for monitoring
and controlling progress, stakeholder comms and controlling
change.
In handover & closure: Use to formally accept deliverables
based on acceptance criteria, appraise team, and amend future
management plan recommendations.
⩥ Define Scope Management.
,Answer: The process whereby outputs, outcomes and benefits
are identified, defined and controlled.
⩥ Define Scope.
Answer: The totality of outputs, outcomes and benefits and the
work required to produce them.
⩥ Define a breakdown structure and name four types..
Answer: A hierarchical structure by which project elements are
broken down, or decomposed e.g.
Organisational breakdown structure (Org chart for project)
Product breakdown structure (what the project will deliver)
Work breakdown structure (work required to produce the
deliverables)
Cost breakdown structure (cost associated with each piece of
work)
⩥ Define work package.
Answer: A group of related activities that are defined at the same
level within a work breakdown structure
,⩥ What are the benefits of using a work breakdown structure?.
Answer: - Forms the basis of effective planning and control
(including cost control)
- Fosters common understanding of scope within the team
- Excellent communication vehicle, providing a structure for
clarifying misunderstanding as to what is in and out of the
project scope.
- Can be used to discuss trade-offs and priorities
- Useful for delegating work to parties internal and external to
the organisation
- Numbering system (code of accounts) can be used to help track
and control costs.
⩥ Define a Responsibility Assignment Matrix? What is the most
common version?.
Answer: A diagram or chart showing assigned responsibilities
for elements of work. It is created by combining the work
breakdown structure with the organisational breakdown
structure.
The most common is the RACI.
, ⩥ Define an estimate.
Answer: An approximation of time and cost targets, refined
throughout the life cycle.
⩥ The two most common questions asked of any project
manager are:.
Answer: How much?
How long?
⩥ Complete the below phrase for four estimates across the
estimating funnel.
A _________ estimate is given in the _________ phase to
_________ with +/-____% accuracy..
Answer: A *Proposal* estimate is given in the *initial concept*
phase to *appraise feasibility* with +/-50%* accuracy - AKA
ballpark figure.
A *Budgetary* estimate is given in the *concept approval*
phase to *assess viability* with +/-20%* accuracy - may be
used in B/C approval.
