PMP ProLearn Day 1 Study Guide | Project Management Professional Exam Prep
Notes 2026
What is the definition of a project? - ✔✔A temporary endeavor to create a unique...
What are the organizational structures? - ✔✔1. Functional (PM has little power) 2. Matrix
('Mixed'; PM shares power with the Functional Manager) 3. Project-oriented (PM has ultimate
power)
How do portfolios, projects, and programs nest? - ✔✔Projects feed portfolios, which feed
portfolios
Which organizational structure provides the most power to the project manager? - ✔✔Project
Oriented
What sub-types of matrix organizations are there? - ✔✔1. Weak (PM weak, FM strong), 2.
Balanced (PM, FM equal) 3. Strong (PM strong, FM weak)
What are the types of PMOs? - ✔✔Supportive (Weak) gives you tools, templates, training;
Controlling (Medium) monitors compliance; Directive (Strong) gives you people, budge,
schedule
What is a sponsor? - ✔✔Boss's boss; can shut off money
What is a product owner? - ✔✔Agile; Just below the sponsor; go-to person to answer change
questions
What is a Scrum-master? - ✔✔Agile methodology; pattern
, What is tailoring? - ✔✔Hybrid. The deliberate adaption of the project management to make
them more suitable for the environment.
What is a Minimum Viable Product (MVP)? - ✔✔Agile; Bare bones, no frills functionality for a
product.
What is a Minimum Business Increment (MBI)? - ✔✔Agile; smallest enhancement added to
increase revenue; feature added later on
What are the process groups? - ✔✔Initiating, planning, executing, monitoring and controlling,
closing
What is the term for external and internal factors which impact your project and are generally
outside the project manager's control? - ✔✔Enterprise Environmental Factors
What is an OPA? - ✔✔Internal things we have control over; Organizational Process Assets
What are examples of EEFs? - ✔✔Project Management Information Systems, Politics,
economics
List the frameworks that help us understand external factors that introduce risk, or provide
opportunities? - ✔✔VUCA, TECOP, PESTLE
What are the performance baselines? - ✔✔Quality, resources, and risk
What are the main baselines? - ✔✔Schedule, scope, cost
What are the two most important business documents? - ✔✔Business Case (What and Why)
and Benefits management plan (Who and When). These feed the project charter.
Notes 2026
What is the definition of a project? - ✔✔A temporary endeavor to create a unique...
What are the organizational structures? - ✔✔1. Functional (PM has little power) 2. Matrix
('Mixed'; PM shares power with the Functional Manager) 3. Project-oriented (PM has ultimate
power)
How do portfolios, projects, and programs nest? - ✔✔Projects feed portfolios, which feed
portfolios
Which organizational structure provides the most power to the project manager? - ✔✔Project
Oriented
What sub-types of matrix organizations are there? - ✔✔1. Weak (PM weak, FM strong), 2.
Balanced (PM, FM equal) 3. Strong (PM strong, FM weak)
What are the types of PMOs? - ✔✔Supportive (Weak) gives you tools, templates, training;
Controlling (Medium) monitors compliance; Directive (Strong) gives you people, budge,
schedule
What is a sponsor? - ✔✔Boss's boss; can shut off money
What is a product owner? - ✔✔Agile; Just below the sponsor; go-to person to answer change
questions
What is a Scrum-master? - ✔✔Agile methodology; pattern
, What is tailoring? - ✔✔Hybrid. The deliberate adaption of the project management to make
them more suitable for the environment.
What is a Minimum Viable Product (MVP)? - ✔✔Agile; Bare bones, no frills functionality for a
product.
What is a Minimum Business Increment (MBI)? - ✔✔Agile; smallest enhancement added to
increase revenue; feature added later on
What are the process groups? - ✔✔Initiating, planning, executing, monitoring and controlling,
closing
What is the term for external and internal factors which impact your project and are generally
outside the project manager's control? - ✔✔Enterprise Environmental Factors
What is an OPA? - ✔✔Internal things we have control over; Organizational Process Assets
What are examples of EEFs? - ✔✔Project Management Information Systems, Politics,
economics
List the frameworks that help us understand external factors that introduce risk, or provide
opportunities? - ✔✔VUCA, TECOP, PESTLE
What are the performance baselines? - ✔✔Quality, resources, and risk
What are the main baselines? - ✔✔Schedule, scope, cost
What are the two most important business documents? - ✔✔Business Case (What and Why)
and Benefits management plan (Who and When). These feed the project charter.
