ICRM Part 4 2026 Exam
Questions and Correct
Answers | New Update
A schedule that groups records series based on business functions,
such as financial, legal, product management, or sales. Each function or
grouping is also used for classification. Rather than detail every
sequence of records, these larger functional groups are less numerous
and are easier for users to understand. - ANSWER ✔✔Functional
Retention Schedule
,A retention schedule prepared for a specific department or other
program unit and that is limited to a record series held by that program
unit. - ANSWER ✔✔Departmental Retention Schedule
Legal Department
Business Users
Historical Users - ANSWER ✔✔Who are the stakeholders for a
retention schedule?
Simplifies retention schedules to consolidate record types by function
and/or similar retention requirement - ANSWER ✔✔Big Bucket
Retention
Higher likelihood of compliance
simplified training
standard retention periods
Easier to update and maintain - ANSWER ✔✔Pros of Big Bucket
Retention
Event triggers
Needs granularity
Complex to develop
,Risk of over retention - ANSWER ✔✔Cons of Big Bucket approach
Record Series Code, Name and Definition
Retention Period
Disposition Instructions
Legal Citations - ANSWER ✔✔Parts of a Retention Schedule
frequently used records needed to perform current operations -
ANSWER ✔✔Active Records
records that do not have to be readily available but which must be kept
for legal, fiscal, or historical purposes - ANSWER ✔✔Inactive
Records
Set of regulations adopted by the European Union to protect Internet
users from clandestine tracking and unauthorized personal data usage. -
ANSWER ✔✔General Data Protection Regulation (GDPR)
Hold for non fiscal audit - ANSWER ✔✔Administrative Hold
Widely accepted standards used by organizations; not formal -
ANSWER ✔✔de facto standards
3
COPYRIGHT©JOSHCLAY 2025/2026. YEAR PUBLISHED 2026. COMPANY REGISTRATION NUMBER: 619652435. TERMS OF USE. PRIVACY
STATEMENT. ALL RIGHTS RESERVED
, Formalized by an industry or government body - ANSWER ✔✔De
jure standards
Documents that records were properly destroyed in the ordinary course
of business - ANSWER ✔✔certificate of destruction
A plan for how an organization will recover and restore partially or
completely interrupted critical function(s) within a predetermined time
after a disaster or extended disruption - ANSWER ✔✔Business
Continuity Plan
Top Management Support - ANSWER ✔✔A records inventory cannot
succeed without _____ and the cooperation of individual program units.
Outside Consultants - ANSWER ✔✔The records inventory project
can be accomplished by RIM staff, departmental staff or
Preliminary Summary - ANSWER ✔✔Before the records inventory
project begins, it is important to conduct a ___ to identify the location of
records and estimate total volumes.
record series - ANSWER ✔✔During the records inventory process, a
records inventory form must be completed for each ____
Data Mapping - ANSWER ✔✔______ is a comprehensive inventory
of an organizations IT systems that store information
Questions and Correct
Answers | New Update
A schedule that groups records series based on business functions,
such as financial, legal, product management, or sales. Each function or
grouping is also used for classification. Rather than detail every
sequence of records, these larger functional groups are less numerous
and are easier for users to understand. - ANSWER ✔✔Functional
Retention Schedule
,A retention schedule prepared for a specific department or other
program unit and that is limited to a record series held by that program
unit. - ANSWER ✔✔Departmental Retention Schedule
Legal Department
Business Users
Historical Users - ANSWER ✔✔Who are the stakeholders for a
retention schedule?
Simplifies retention schedules to consolidate record types by function
and/or similar retention requirement - ANSWER ✔✔Big Bucket
Retention
Higher likelihood of compliance
simplified training
standard retention periods
Easier to update and maintain - ANSWER ✔✔Pros of Big Bucket
Retention
Event triggers
Needs granularity
Complex to develop
,Risk of over retention - ANSWER ✔✔Cons of Big Bucket approach
Record Series Code, Name and Definition
Retention Period
Disposition Instructions
Legal Citations - ANSWER ✔✔Parts of a Retention Schedule
frequently used records needed to perform current operations -
ANSWER ✔✔Active Records
records that do not have to be readily available but which must be kept
for legal, fiscal, or historical purposes - ANSWER ✔✔Inactive
Records
Set of regulations adopted by the European Union to protect Internet
users from clandestine tracking and unauthorized personal data usage. -
ANSWER ✔✔General Data Protection Regulation (GDPR)
Hold for non fiscal audit - ANSWER ✔✔Administrative Hold
Widely accepted standards used by organizations; not formal -
ANSWER ✔✔de facto standards
3
COPYRIGHT©JOSHCLAY 2025/2026. YEAR PUBLISHED 2026. COMPANY REGISTRATION NUMBER: 619652435. TERMS OF USE. PRIVACY
STATEMENT. ALL RIGHTS RESERVED
, Formalized by an industry or government body - ANSWER ✔✔De
jure standards
Documents that records were properly destroyed in the ordinary course
of business - ANSWER ✔✔certificate of destruction
A plan for how an organization will recover and restore partially or
completely interrupted critical function(s) within a predetermined time
after a disaster or extended disruption - ANSWER ✔✔Business
Continuity Plan
Top Management Support - ANSWER ✔✔A records inventory cannot
succeed without _____ and the cooperation of individual program units.
Outside Consultants - ANSWER ✔✔The records inventory project
can be accomplished by RIM staff, departmental staff or
Preliminary Summary - ANSWER ✔✔Before the records inventory
project begins, it is important to conduct a ___ to identify the location of
records and estimate total volumes.
record series - ANSWER ✔✔During the records inventory process, a
records inventory form must be completed for each ____
Data Mapping - ANSWER ✔✔______ is a comprehensive inventory
of an organizations IT systems that store information
