Getta Byte Software Project
6
, Course Project Part 1
1. Introduction............................................................................................................................. 3
1.1 Project goals and objectives ............................................................................................. 3
1.2 Management of the project ............................................................................................... 4
1.3 Internal and external factors that may affect processes and procedure of the project ...... 4
2 Stakeholder Engagement Plan .................................................................................................. 10
3 Communication management plan............................................................................................. 11
4 Project Scope Statement............................................................................................................ 13
5 WBS And the Project Schedule ................................................................................................ 16
5.1 WBS ............................................................................................................................... 16
5.2 Project scheduling........................................................................................................... 18
6 Resource Allocation .................................................................................................................. 20
7 Cost Overview........................................................................................................................... 23
8 Risk Register ............................................................................................................................. 26
9 Conclusion ................................................................................................................................ 28
10 References ................................................................................................................................. 28
7
,1. Introduction
1.1 Project goals and objectives
The Getta Byte Software project is a mission that is formed with the main goal in mind of replacing the
current manual billing system with an online software-based system that will enable accurate, easy and fast
data entry system. It is worth noting that the existing system has the capability of helping the company to
carry out the duties in daily operations. This is quite fine, but there are a few challenges that calls for an
online system. The first concern is that the existing system is manual and therefore, time consuming and
very inaccurate. A lot of time is needed in entering the information into the system and the end result is the
inconsistency of the information entered and therefore, putting the company at risk. The solution to this
problem is to come up with an automated system that shall be very fast and produce accurate data. The
system shall be based on online operation which will enhance an easy way of entering the data, conceive a
dynamic update towards the receivables. The system shall have a goal of saving up to 25 % of the total labor
per month since, human resources to operate the billing system shall be reduced. The extra cost saved by the
company shall be used elsewhere and hence, raising the total profits made by the company each month. The
project focuses towards working with a bunch of people to spread risks in the company. These people shall
include the CFO, CEO the billing department and also customer care services. The success of the project
shall be attributed to the fact that the billing cycles are reduced to more than 30% each month.
As per the project schedule, it is expected that the first piloting shall be done by April 1st. This shall imply
that the development and testing of the software shall be done by 15 th March. This shall give an ample time
to facilitate the first piloting study and see if the system is working correctly and in accordance to the
expectations and goals of the project. The final release of the software shall be done by September 1st, this
will be after having checked all parts that are not in a good working condition and rectify them accordingly.
8
, The project is budgeted $ 250, 000 for the entire work. Therefore, the work shall be scheduled accordingly
and individual tasks split to enable the project team to carry out all duties with little or no friction.
1.2 Management of the project
The project charter shall establish the requirements of the project and the basic needs of t he project. In
addition, the person who shall be liable of carrying out the entire project is the project manager. The project
manager shall then appoint their team such as the human resource manager, the software engineer, the
project coordinator and other different people who shall carry out duties assigned to them by the project
manager. Each person shall be responsible in their area of operation to make sure that there is smooth
running of activities. The project manager role shall be to oversee the entire process and therefore, providing
all the resources, including the human resource, material and cost that shall be used in the project. The
project manager will also ensure that communication is done and there is adequate control of all the
resources provided.
1.3 Internal and external factors that may affect processes and procedure of the project
As the project progresses, there is a likelihood that other internal and external factors may pose risks and
hence challenging or even controlling the decisions made by the people, processes, project and even the
procedure followed when carrying out individual tasks. The first factor is understanding the risks that may
come to place or the potential risks that are likely to happen. The project team need to understand the risks
that are likely to affect the project so that they can device method that will ensure that the impact of all
negative risks is reduced as much as possible. The network issue has been identified as an external factor
that may affect the normal operation of the project. It is worth noting that the project is online based and
therefore, network must be provided to ensure that everything is running smoothly as per the project
objective. The network problem shall affect the rate at which data is transferred and the replacement
process. Another factor, is the hacking of the data and information. This is an external factor that need to be
9
6
, Course Project Part 1
1. Introduction............................................................................................................................. 3
1.1 Project goals and objectives ............................................................................................. 3
1.2 Management of the project ............................................................................................... 4
1.3 Internal and external factors that may affect processes and procedure of the project ...... 4
2 Stakeholder Engagement Plan .................................................................................................. 10
3 Communication management plan............................................................................................. 11
4 Project Scope Statement............................................................................................................ 13
5 WBS And the Project Schedule ................................................................................................ 16
5.1 WBS ............................................................................................................................... 16
5.2 Project scheduling........................................................................................................... 18
6 Resource Allocation .................................................................................................................. 20
7 Cost Overview........................................................................................................................... 23
8 Risk Register ............................................................................................................................. 26
9 Conclusion ................................................................................................................................ 28
10 References ................................................................................................................................. 28
7
,1. Introduction
1.1 Project goals and objectives
The Getta Byte Software project is a mission that is formed with the main goal in mind of replacing the
current manual billing system with an online software-based system that will enable accurate, easy and fast
data entry system. It is worth noting that the existing system has the capability of helping the company to
carry out the duties in daily operations. This is quite fine, but there are a few challenges that calls for an
online system. The first concern is that the existing system is manual and therefore, time consuming and
very inaccurate. A lot of time is needed in entering the information into the system and the end result is the
inconsistency of the information entered and therefore, putting the company at risk. The solution to this
problem is to come up with an automated system that shall be very fast and produce accurate data. The
system shall be based on online operation which will enhance an easy way of entering the data, conceive a
dynamic update towards the receivables. The system shall have a goal of saving up to 25 % of the total labor
per month since, human resources to operate the billing system shall be reduced. The extra cost saved by the
company shall be used elsewhere and hence, raising the total profits made by the company each month. The
project focuses towards working with a bunch of people to spread risks in the company. These people shall
include the CFO, CEO the billing department and also customer care services. The success of the project
shall be attributed to the fact that the billing cycles are reduced to more than 30% each month.
As per the project schedule, it is expected that the first piloting shall be done by April 1st. This shall imply
that the development and testing of the software shall be done by 15 th March. This shall give an ample time
to facilitate the first piloting study and see if the system is working correctly and in accordance to the
expectations and goals of the project. The final release of the software shall be done by September 1st, this
will be after having checked all parts that are not in a good working condition and rectify them accordingly.
8
, The project is budgeted $ 250, 000 for the entire work. Therefore, the work shall be scheduled accordingly
and individual tasks split to enable the project team to carry out all duties with little or no friction.
1.2 Management of the project
The project charter shall establish the requirements of the project and the basic needs of t he project. In
addition, the person who shall be liable of carrying out the entire project is the project manager. The project
manager shall then appoint their team such as the human resource manager, the software engineer, the
project coordinator and other different people who shall carry out duties assigned to them by the project
manager. Each person shall be responsible in their area of operation to make sure that there is smooth
running of activities. The project manager role shall be to oversee the entire process and therefore, providing
all the resources, including the human resource, material and cost that shall be used in the project. The
project manager will also ensure that communication is done and there is adequate control of all the
resources provided.
1.3 Internal and external factors that may affect processes and procedure of the project
As the project progresses, there is a likelihood that other internal and external factors may pose risks and
hence challenging or even controlling the decisions made by the people, processes, project and even the
procedure followed when carrying out individual tasks. The first factor is understanding the risks that may
come to place or the potential risks that are likely to happen. The project team need to understand the risks
that are likely to affect the project so that they can device method that will ensure that the impact of all
negative risks is reduced as much as possible. The network issue has been identified as an external factor
that may affect the normal operation of the project. It is worth noting that the project is online based and
therefore, network must be provided to ensure that everything is running smoothly as per the project
objective. The network problem shall affect the rate at which data is transferred and the replacement
process. Another factor, is the hacking of the data and information. This is an external factor that need to be
9
