AIN2601 ASSIGNMENT 3 SEMESTER 2 OF 2021

TASK 1 Using the set-up assistance 1. Click FILE on the MAIN MENU & select NEW to create a new company 2. Ensure the set-up assistant is selected on the THREE METHODs used to create a company 3. Under New Company Name type in the FOLDER which you wish to store your company details on your PC. It can be any name; this does not come out on printed documents. IT can be HSH (maximum 8 characters, auto CAPS LOCK) 4. Click on CREATE after finishing typing the FOLDER name 5. The first screen of the set-up assistance will appear, there are 12 more screens to complete this task 6. Click NEXT to move to the next screen TYPE COMPANY Information as Follows Company Name Home Sweet Home Ltd Postal Address PO Box 547 Brits 0250 Information Telephone No. (012) 489-1225 VAT No. 1(on the last line) Click NEXT to go to the DATE FORMAT screen. Ensue DMY is select In addition click four digits per year. Click NEXT and ENTER the start date which is 01/09/2015 also ensure on the last day of the month is selected Click NEXT ensure the number of periods is 12. DO NOT CHANGE ANYTHING ELSE Select the RETAIL CHART OF ACCOUNTS from the drop down arrow in front Generic chart of accounts field 2 | P a g e Copyright Varsity graduates (Pty) Ltd Additional assistance (012) 770-6378 Cell Click NEXT to go to CASH BOOKs, type in the number of Cash Books we required to use, 2 in this instance ENTER the descriptions of the Cash Books on Account Name as follows: 1. ABSA Bank Current Account 2. Petty Cash Account Click NEXT and TYPE the description of the PRICE LIST used by HSH as follows: 1. On Price list1 type – Retail 2. On Price list2 – Individual (must be selected as most common) Click NEXT on Default terms select PERIOD AFTER selecting period select 30 Days Click Next and Select OPEN ITEM Click NEXT to go to Document printing on this screen click on PAPER STYLE ASSISTANCE and ensure PLAIN is selected Click NEXT and ensure SINGLE SHEET is also selected Click NEXT and FINISH Click NEXT again on this screen. Click PROCESS and Pastel will start saving your information. THEN Click FINISH to exit the set up assistance TASK 2 Chat of Accounts 2.2: Click EDIT – GENERAL LEDGER – ACCOUNTS - on the Pastel MAIN MENU When you open this dialog box the 1000 – Sales account is already selected; go to TAX PROCESSING below the dialog box and select DEFAULT TAX TYPE from the drop down arrow ON TAX TYPE select 01- Vat Standard rated (14%) Save this information by clicking the SAVE button. Don’t make any changes Click the search facility represented by the magnifying glass. Click – Cost of Sales/ Purchases. Click Enter = Select button Again move to TAX PROCESSING below this dialog box and select DEFAULT TAX TYPE from the drop down arrow. 3 | P a g e Copyright Varsity graduates (Pty) Ltd Additional assistance (012) 770-6378 Cell ON TAX TYPE select 01- Vat Standard rated (14%) Save this information by clicking the SAVE button. Don’t make any changes 2.3: Click on the NEW button (represented by the green button with a white + sign) To add the ledger accounts; Main Account Number ----Enter 1000 A Message is displayed that you about to create the first sub-account, JUST CLICK YES to continue (this message shall always pop- out each time you create the first sub account of a new main account) Sub-Account Number ----Enter 100 Account Description ----Sales – Tumble driers (Student Number) SAVE WITHOUT MAKING ANY CHANGES. Repeat these instructions from Account 1000/100 up to 7700/300 *** DON’T FORGET STUDENT NUMBER where it’s instructed to put one. ACCOUNT 5450 you need make the following additional adjustments: i. On Main Account select BALANCE SHEET ii. Balance Sheet financial category select Long term borrowings iii. Report writer category select Long term liabilities ACCOUNT 8450 you need make the following additional adjustments: iv. On Main Account select BALANCE SHEET v. Balance Sheet financial category select Bank vi. Report writer category select Bank SAVE this Account and exit this Dialog box To BACKUP CLICK FILE BACKUP SELECT External Memory you wish to BACKUP TO CLICK New Folder TYPE FORDER NAME in this case “HSH Task 2.4” CLICK CREATECLICK PROCESSCLICK OK for testing BACKUPCLICK CLOSE *****these instructions won’t be given again later 4 | P a g e Copyright Varsity graduates (Pty) Ltd Additional assistance (012) 770-6378 Cell TASK 3 3.1. You are using Educational software. Ignore all information and follow the one on: If you are working on the educational software Follow the set-up steps exactly as instructed on this task 3.2 Whilst you still on SET UP COMPANY PARAMETERS on DOCUMENT Numbers select ONE SET OF NUMBERS FOR THIS COMPANY. 3.3 Below the dialog box its written CASH BOOKS Click the search facility and select the account 8450 from your list of general ledger accounts – Inter Bank transfer account as set in task 2. TASK 4 Set up user passwords Click SET UP – USERS/PASWORDS – USERS The Setup users dialog box opens up ON USER ----- Ensure its USER NUMBER 00 DON’T CHANGE THIS NUMBER Go to USER NAME ------Type-Kivesh Email Address-------Type – Password------Type – FREEZE (auto CAPS LOCK) USER GROUP – SUPERVISOR - NO CHANGES ****DON’T CLICK OK YET, do the following: ON TOP of your dialog box again CHANGE USER TO NUMBER – 01 Go to USER NAME---------Type - Sarah Email Address--------Type – Password--------Type – WASH (auto CAPS LOCK) USER GROUP – PERSONALISED – NO CHANGES****DON’T CLICK OK YET, do the following: 5 | P a g e Copyright Varsity graduates (Pty) Ltd Additional assistance (012) 770-6378 Cell In front of COPY FROM GROUP where it’s written SUPERVISOR ----- Select NO UPDATE of BATCHES from the drop down arrow CLICK On the FIELD written MENU ACCESS FOR SARAH*** (please don’t change anything not instructed) You will note that there are menus written the following after clicking, FILE EDIT PROCESS VIEW CHANGE SETUP UTILITY The ones we wish to make changes are the EDIT and PROCESS menu ONLY Click on the EDIT menu-----Deselect ALL Selections by clicking the first selection written SELECT ALL Now Click on Customers to select Customers ONLY. No other changes here Click the PROCESS menu----- Deselect ALL Selections by clicking the first selection written SELECT ALL Now Click on Customers to select Customers ONLY AND ALSO Click on MATCH OPEN ITEM Then Click OK to exit this dialog box CLICK On the FIELD written PROCESSING OPTIONS FOR SARAH Deselect the customer by clicking the tick in front of the word CUSTOMER written in bold. Select ALL Customer options by clicking again the box in front of the word CUSTOMER written in bold. Now CROSS CHECK if the following tasks are ALSO ticked: 1. Change discount while processing 2. Can delete documents 3. Can process invoices if customer is overdue After cross checking- Scroll up to GENERAL LEDGER and select only the following: i. Can change transaction date ii. Multi Period Processing Remaining options must be deselected Then Click