PROJECT MANAGEMENT STUDY NOTES
INTRODUCTION TO PROJECT MANAGEMENT
Meaning of terms project and project management
Characteristics of a good project
Types of projects
Importance of project management
Principles of project management
Role of community in project management
Role of project manager
PROJECT MANAGEMENT CYCLE
Project management cycle
Theories of project management cycle
PROJECT IDENTIFICATION
Meaning of project identification
Sources of project ideas
Factors influencing selection of community projects
Methods used in project identification
Challenges in project identification
PROJECT PLANNING AND DESIGNING
Meaning of terms project planning and project design
Steps in project planning
Factors to consider in project planning and design
Project planning techniques
Project logical framework / planning matrix
PROJECT RISK MANAGEMENT
Concept of risk management
Risk analysis
Performing risk analysis
Managing risks
Performing risk management
Implementing risk management
PROJECT IMPLEMENTATION
Meaning of project implementation
Factors to consider in project implementation
Role of project manager in project implementation
Procurement and contracting procedures
Challenges in project implementation
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,PROJECT MONITORING
Meaning of project monitoring
Characteristics of appropriate monitoring system
Importance of monitoring system
Stakeholders perspectives of monitoring
Challenges in monitoring projects
PROJECT EVALUATION
Meaning of project evaluation
Project performance indicators
Steps in project evaluation
Tools and techniques in project evaluation
Challenges in project evaluation
PROJECT APPRAISAL
Meaning of project appraisal
Components of project appraisal
Techniques used in project appraisal
Challenges in project appraisal
PROJECT TERMINATION
Meaning of project termination
Ways of terminating a project
Impact of project termination
Challenges of project termination
PROJECT SUSTAINABILITY
Meaning of project sustainability
Reasons for sustaining projects
Factors that lead to project failure
Factors that lead to project sustainability
Project sustainability options
Challenges in project sustainability
REPORT WRITING
Meaning of project report
Factors to consider in project report writing
Format of project report
Importance of project report presentation
Challenges faced in project report writing
COMMUNITY PARTICIPATION IN PROJECT MANAGEMENT
Community participation in needs assessment
PREPARED BY MR. ANTONY AMBIA Page 2
,Community participation in decision making
Community participation in resource mobilization
Community participation in managing projects
EMERGING TRENDS IN PROJECT MANAGEMENT
Emerging trends in project management
PREPARED BY MR. ANTONY AMBIA Page 3
, TOPIC I: INTRODUCTION TO PROJECT MANAGEMENT
A project is the work performed by an organization one time to produce a unique outcome. Examples
are building a new house, developing new social work application, creating a new radio
advert/commercial
In contrast to the operation of an organization this is ongoing, repetitive set of activities that sustain
the organization. Examples of ongoing operations include processing customer orders, executing the
daily manufacturing order and performing routine accounting activity.
Comparing projects and operations
Features Projects Operations
Key similarities Planned, executed and controlled Planned, executed and controlled
Planned by people Performed by people
Resource constrained Resource constrained
Purpose Attain objectives and terminate Sustaining the organization
Time Temporary i.e. definite beginning and end Ongoing
points
Outcome Unique product, service or result Non unique product, service or
results
People Dynamic temporary teams perform to meet Functional teams generally aligned
project needs. Generally not aligned with with organizational structure
organizational structure.
Authority of Varies by organizational structure. Generally Generally formal, direct line
manager minimal, if any , direct line authority authority.
Project management
Project management means the following:-
(a).Applying both the science and art to planning, organizing, implementing, leading and controlling
the work of the project to meet the goals and objectives of the organization.
(b). Means the process of defining a project, developing a plan, executing the plan, monitoring
progress against the plan, overcoming obstacles, managing risks and taking corrective actions.
(c). The process of managing the competing demands and trade offs between the desired results of the
project (right scope, performance, quality) and the natural constraints of the project (time and cost).
(d). The process of leading a team that had never worked together before to accomplish something
that ahs never been done before in a given amount of time with a limited amount of money.
Project management process involves the following
Initiating; authorizing the project of phase
Planning; defining and refining objectives of the project and selecting the best course of action to
attain those objectives.
Executing; coordinating the people and resources to implement the plan.
Controlling; ensuring project objectives are met by monitoring and measuring progress regularly to
identify variances from the plan so that corrective actions can be taken.
PREPARED BY MR. ANTONY AMBIA Page 4
INTRODUCTION TO PROJECT MANAGEMENT
Meaning of terms project and project management
Characteristics of a good project
Types of projects
Importance of project management
Principles of project management
Role of community in project management
Role of project manager
PROJECT MANAGEMENT CYCLE
Project management cycle
Theories of project management cycle
PROJECT IDENTIFICATION
Meaning of project identification
Sources of project ideas
Factors influencing selection of community projects
Methods used in project identification
Challenges in project identification
PROJECT PLANNING AND DESIGNING
Meaning of terms project planning and project design
Steps in project planning
Factors to consider in project planning and design
Project planning techniques
Project logical framework / planning matrix
PROJECT RISK MANAGEMENT
Concept of risk management
Risk analysis
Performing risk analysis
Managing risks
Performing risk management
Implementing risk management
PROJECT IMPLEMENTATION
Meaning of project implementation
Factors to consider in project implementation
Role of project manager in project implementation
Procurement and contracting procedures
Challenges in project implementation
PREPARED BY MR. ANTONY AMBIA Page 1
,PROJECT MONITORING
Meaning of project monitoring
Characteristics of appropriate monitoring system
Importance of monitoring system
Stakeholders perspectives of monitoring
Challenges in monitoring projects
PROJECT EVALUATION
Meaning of project evaluation
Project performance indicators
Steps in project evaluation
Tools and techniques in project evaluation
Challenges in project evaluation
PROJECT APPRAISAL
Meaning of project appraisal
Components of project appraisal
Techniques used in project appraisal
Challenges in project appraisal
PROJECT TERMINATION
Meaning of project termination
Ways of terminating a project
Impact of project termination
Challenges of project termination
PROJECT SUSTAINABILITY
Meaning of project sustainability
Reasons for sustaining projects
Factors that lead to project failure
Factors that lead to project sustainability
Project sustainability options
Challenges in project sustainability
REPORT WRITING
Meaning of project report
Factors to consider in project report writing
Format of project report
Importance of project report presentation
Challenges faced in project report writing
COMMUNITY PARTICIPATION IN PROJECT MANAGEMENT
Community participation in needs assessment
PREPARED BY MR. ANTONY AMBIA Page 2
,Community participation in decision making
Community participation in resource mobilization
Community participation in managing projects
EMERGING TRENDS IN PROJECT MANAGEMENT
Emerging trends in project management
PREPARED BY MR. ANTONY AMBIA Page 3
, TOPIC I: INTRODUCTION TO PROJECT MANAGEMENT
A project is the work performed by an organization one time to produce a unique outcome. Examples
are building a new house, developing new social work application, creating a new radio
advert/commercial
In contrast to the operation of an organization this is ongoing, repetitive set of activities that sustain
the organization. Examples of ongoing operations include processing customer orders, executing the
daily manufacturing order and performing routine accounting activity.
Comparing projects and operations
Features Projects Operations
Key similarities Planned, executed and controlled Planned, executed and controlled
Planned by people Performed by people
Resource constrained Resource constrained
Purpose Attain objectives and terminate Sustaining the organization
Time Temporary i.e. definite beginning and end Ongoing
points
Outcome Unique product, service or result Non unique product, service or
results
People Dynamic temporary teams perform to meet Functional teams generally aligned
project needs. Generally not aligned with with organizational structure
organizational structure.
Authority of Varies by organizational structure. Generally Generally formal, direct line
manager minimal, if any , direct line authority authority.
Project management
Project management means the following:-
(a).Applying both the science and art to planning, organizing, implementing, leading and controlling
the work of the project to meet the goals and objectives of the organization.
(b). Means the process of defining a project, developing a plan, executing the plan, monitoring
progress against the plan, overcoming obstacles, managing risks and taking corrective actions.
(c). The process of managing the competing demands and trade offs between the desired results of the
project (right scope, performance, quality) and the natural constraints of the project (time and cost).
(d). The process of leading a team that had never worked together before to accomplish something
that ahs never been done before in a given amount of time with a limited amount of money.
Project management process involves the following
Initiating; authorizing the project of phase
Planning; defining and refining objectives of the project and selecting the best course of action to
attain those objectives.
Executing; coordinating the people and resources to implement the plan.
Controlling; ensuring project objectives are met by monitoring and measuring progress regularly to
identify variances from the plan so that corrective actions can be taken.
PREPARED BY MR. ANTONY AMBIA Page 4
