DoD Government Purchase Card Refresher Training with already graded A+

The limitation for convenience check (CC) accounts for overseas contingencies differs from the regular CC account limitation in that it allows for transactions up to $10,000. Correct answer- True An Approving Officer (AO) responsible for originating, approving, or processing the requirement for a check may also be a convenience check custodian. Correct answer- False Cardholders in contracting organizations must comply with Federal Acquisition Regulation (FAR) requirements when the card is used as a payment method on a contractual document. Correct answer- True If Government Purchase Cardholder, Bob Johnson, needs to purchase a projector for the e-Gov Conference in Washington, DC this coming February, the spending limit is set at which of the following? Correct answer- $3,500 For which situation does the $2,000 spending limit apply? Correct answer- Purchasing construction. If Government Purchase Cardholder, Linda Hamilton, needs to purchase weapon safety training for her team, the spending limit is set at which of the following? Correct answer- $25,000 The SF 182 is the correct form used for purchasing training while paying with the Government Purchase Card (GPC). Correct answer- True Which of the following states the correct order of priority for the mandatory sources of supply? Correct answer- Activity or installation inventories, Federal Prison Industries (UNICOR), National Industries for the Blind/Severely Handicapped (NIB/NISH), wholesale supply sources. When purchasing a product on the Environmental Protection Agency's (EPA's) Comprehensive Procurement Guideline (CPG) list, the product must contain _____________________. Correct answer- Recycled material Cardholders satisfy requirements for services from the sources to include the Committee for Purchase from the Blind and Other Severely Handicapped (NIB/NISH); Mandatory Federal Supply Schedules (FSS); and Federal Prison Industries (UNICOR). Correct answer- True Which of the following are transactions intended for government use but were not, or did not appear to be, for a purpose permitted by law? Correct answer- Improper Transactions Which of the following is a responsibility of the Government Purchase Cardholder? Correct answer- Ensures funding availability Any increase to a card-holder's monthly or office purchase limits must be coordinated between which two individuals? Correct answer- Financial Manager and the Supervisor Contractors may use a Government employee's Government Purchase Card as long as the Contracting Office authorizes its use and the contractor notifies the Contracting Officer of all purchases made by the contractor during the billing period. Correct answer- False Termination of Approving Official accounts results in the termination of all cardholder accounts assigned to them. Correct answer- True In addition to corrective or disciplinary action, military personnel who misuse their government charge cards may have their access to classified information modified or revoked if warranted in the interests of national security. Correct answer- True The DoD DTS includes Government-owned and contracted planes, trucks, ships, and facilities and is managed by which of the following? Correct answer- All of the Above It is the cardholder's responsibility to sign forms disputing and transactions made following the loss of a card. Correct answer- True Which of the following is an example of contractor/merchant fraud? Correct answer- All of the Above A cardholder obtains goods and services for personal use. The delivery address is the employee's home, and a third party cannot confirm receipt of materials. The cardholder also advises merchant to split transactions to ensure they do not exceed the cardholder's single purchase limit. Correct answer- Cardholder fraud The GPC is normally reissued every 12 months to each cardholder. Correct answer- False Level 1 - DoD Purchase Card Policy Office Correct answer- The PCPO has the following roles and responsibilities: •Disseminate OMB, Office of Personnel Management (OPM), OSD Comptroller, and DPAP policies that impact the GPC Program •Develop and implement a data-mining capability (along with the associated rules) that will enable Components to identify and investigate, as necessary, high-risk card transactions •Maintain a DoD-wide blocked Merchant Category Code (MCC) list •Develop and maintain functional requirements for the GPC Program Level 2 - Component Program Managers Correct answer- The Level 2 A/OPC who serves as the Component functional representative to the Level 1, PCPO, has the following roles and responsibilities: •Maintain hierarchies and monitor appointment of Level 3 A/OPCs by Level 3 Heads of Activities. New hierarchy Level 3s will not be established without the existence of clear delegations of procurement authority •Provide guidance and assistance to Level 3 A/OPCs (and Level 4 A/OPCs for Navy) •Monitor dispute reports •Monitor delinquencies to ensure accounts are not suspended •Ensure PCOLS flagged transactions are not escalated to the Level 1 Level 3 - Headquarters Correct answer- The Level 3 A/OPC, appointed by the appropriate contracting official to be responsible for the management, administration, and day-to-day operations of the Component GPC Program has the following roles and responsibilities: •Serve as the Component functional representative with the Level 2 Program Manager •Manage and ensure the integrity of the GPC Program •Ensure flagged PCOLS transactions are not escalated to the Level 2 A/OPC •Submit OMB Quarterly and Semi-Annual Reporting requirements to the Level 1 PCPO in the specified timeframes •Act as a liaison with the card-issuing bank, serving as a point of contact to discuss any matters that may arise due to GPC or check usage under the oversight and management of the Level 3 A/OPC Additional GPC Authorized Uses Lesson 5 - GPC Challenges and ResolutionsLesson 6 - GPC Additional IssuesResources Level 4 - A/OPC Correct answer- The Level 4 A/OPC, who must be an active-duty military or DoD civilian employee, has the following roles and responsibilities: •Responsible for implementing, maintaining, monitoring, and overseeing the GPC Program under their cognizance in accordance with governing statute, regulations, policies, and procedures •Utilize PCOLS to establish, maintain, and terminate GPC Program roles •Complete appropriate training: ◦PCOLS training ◦Card-issuing bank Electronic Access System (EAS) trainingCard-issuing Bank Electronic Access System (EAS) Training ◾US Bank (password provided by bank)◾Citibank •Ensure A/BOs and CHs have completed all required training prior to appointment or delegation of their respective GPC role and responsibilities. •Separation of duties: ◦A/OPCs shall not hold any other GPC role or responsibility. ◦A/OPCs shall not act on behalf of any other GPC role or responsibility. ◦A/BOs shall not be CHs under their own MAs. Property Book Officer shall not hold a GPC role or responsibility. The GPC Delegation of Authority Letter will include: Correct answer- Type of delegation (to make open-market micro-purchases, contract payments, SF-182 payments, or other specified thresholds.) Training commensurate with delegated authority must be completed prior to issuance of Delegation of Authority Letter. •Name of A/BO or directions on how to identify their A/BO. •Single Purchase Limit. •Instructions on the specific type of delegation. •Acknowledgement signature of the CH. Micro-Purchase Correct answer- An acquisition of supplies or services, the aggregate amount of which does not exceed the micro-purchase threshold. Micro-Purchase Threshold Correct answer- Micro-purchase threshold means $3,500, except it means— 1.For acquisitions of construction subject to 40 U.S.C. chapter 31, subchapter IV, Wage Rate Requirements (Construction), $2,000; 2.For acquisitions of services subject to 41 U.S.C. chapter 67, Service Contract Labor Standards, $2,500; and 3.For acquisitions of supplies or services that, as determined by the head of the agency, are to be used to support a contingency operation or to facilitate defense against or recovery from nuclear, biological, chemical or radiological attack as described in FAR Part 13.201(g) (1), except for construction subject to 40 U.S.C. chapter 31, subchapter IV, Wage Rate Requirements (Construction) (41 U.S.C. 1903)-- i.$20,000 in the case of any contract to be awarded and performed, or purchase to be made, inside the United States; and ii.$30,000 in the case of any contract to be awarded and performed, or purchase to be made outside the United States. FAR Part 13.2 Correct answer- GPC shall be preferred method to purchase and pay for micro purchases. The FAR also provides the regulatory guidance governing the purchase process when the total known (aggregate) requirement for mission-essential supplies, services, and construction is at or below the micro-purchase threshold. What documentation should be maintained to minimize erroneous and improper purchases? Correct answer- written or electronic requests to the CH for the items. If it is not possible for the requester to make the request in writing or by electronic means, the CH should document in their file the requester's name, item description, quantity, estimated cost, and date of request. GPC transactions lacking a written or electronic item/service request shall be considered "self-generated purchases." The CH should also document availability of funds at the time of each purchase, and: •The DoD Charge Card Guidebook requires GPC CHs to obtain written independent receipt and acceptance by an individual other than the CH for all self-generated purchases. Whom do you contact if you are not clear about GPC processes for your organization? Correct answer- The Level 4 A/OPC supporting your organization Purchase Card Oonline System (PCOLS) Correct answer- PCOLS is a DoD-wide suite of electronic systems that GPC officials use to improve management and accountability within their GPC Program. Use of PCOLS to establish, maintain, and terminate GPC accounts is mandatory for DoD Components unless a PCOLS waiver has been granted by OSD. PCOLS is mandated for the DoD GPC Program. Correct answer- True A CAC is required to access PCOLS, to capture personnel category information. Correct answer- True Who should determine limits for CH accounts? Correct answer- The CH's Supervisor, the A/BO and the Comptroller - Financial/RM/Budget Office or Other Fund Manager should determine limits for CH accounts. CH's delegation authority letters do not require them to sign an acknowledgement statement. Correct answer- False Split Purchases Correct answer- Splitting purchases is strictly prohibited (FAR Subpart 13.003(c)(2)). When the value (aggregate/total amount) of a known requirement exceeds the CH's established single spending limit, the CH cannot make the purchase. CHs must send requirements with prices that exceed their delegated authority to the appropriate contracting office for award. As a GPC holder, you decide to buy $900.00 worth of office supplies using your card. You do not have a written request from anyone for this purchase. Do you need preapproval from the A/BO? Correct answer- Yes, this is considered a self-initiated purchase. You are using your GPC to purchase a piece of office equipment for which you have a written requirement from a requestor. Since this is a government purchase, the supplier offers a discount. The sales person offers to give you a gift card in the amount of the discount rather than adjusting the price. Can you accept the card? Correct answer- No, you cannot accept the gift card. You can accept the discount. What is micro-purchase threshold for construction? Correct answer- $2,000 Who processes receipt and acceptance of self-generated purchases? Correct answer- A Government employee other than the CH The CH Statement of Account: Correct answer- Lists all purchases/credits that have been posted to the CH's account during the 30 calendar days of the billing cycle. When must WAWF be used to create and accept the receiving report? Correct answer- When the GPC is used as a method of payment against a contract 15 Days Correct answer- If a CH has not completed their Statement of Account review within _________ of the billing cycle end date, the bank automatically locks them out of the account reconciliation process. How long are FMS documents retained? Correct answer- 10 yrs Which statements are true regarding the use of Convenience Checks (CCs)? Correct answer- CCs shall not be written to pay against a contract, CCs shall not exceed the micro-purchase threshold, and CCs should be signed only by the CH. If the Government has a need for tailored training or tailored training materials, the requirement shall be placed with which one of the following Correct answer- Government contract by a warranted Contracting Officer unauthorized commitment Correct answer- is an agreement that is not binding solely because the Government representative who made it lacked the authority to enter into that agreement on behalf of the Government. ratification Correct answer- is the act of approving an unauthorized commitment by an official who has the authority to do so. GPC CHs shall not pay for or purchase supplies, services, or small construction in an attempt to cover up unauthorized commitments. Prohibited Purchases Correct answer- The following items cannot be purchased with the GPC: •Purchases made by individuals other than the authorized CH •Supplies or services purchased for other than mission-essential "Official Government Use" •Gifts, gift cards, or mementos •Aircraft fuel and oil •Bail and bond payments •Betting, casino gaming chips, and off-track betting •Cash advances •Contractor purchases •Fines •Construction services over $2,000 NOTE Cardholder Fraud Correct answer- Use of the GPC to acquire supplies or services that are unauthorized and intended for personal use or gain constitutes a fraud against the Government. Examples include: •A CH's unauthorized purchase of power tools for their home •A supplier's intentional charges for services not provided •The unauthorized use by a third party of a CH's compromised or stolen account for personal gain The Government Charge Card Abuse Prevention Act does not require which of the following? Correct answer- DoD must require merchants to submit reports to identify potential fraudulent purchases. The Government Charge Card Abuse Prevention Act requires "That the Department of Defense takes steps to recover the cost of any illegal, improper, or erroneous purchase made with a purchase card or convenience check by an employee or member of the armed forces, including, as necessary, through___________." Correct answer- Salary offsets Adverse personnel action for illegal, improper, or erroneous purchase made with a GPC or CC may include dismissal. Correct answer- True What tool fulfills the Government Charge Card Abuse Prevention Act mandate that DoD use effective systems, techniques, and technologies to prevent or identify potential fraudulent purchases? Correct answer- Purchase Card On-Line System (PCOLS) Data Mining (DM) tool Which of the following statements is false? Correct answer- No Ordering Officer may be appointed until they have received training commensurate with their delegated authority All of these * Only DoD contractors may be appointed as Ordering Officers Ordering Officers are established to provide DoD Components with the ability to make purchases against existing contracts to support their mission Which of the following must be included in supporting documentation for all GPC transactions? Correct answer- Proof of delivery A detailed invoice A detailed receipt * All of these Which of the following is NOT an advantage of using the GPC? Correct answer-