Running Head: GETTA BYTE SOFTWARE PROJECT PART 1
Alyssa Miller
DeVry University
Professor Silas – MGMT 404
October 21, 2020
Getta Byte Software Project
,Getta Byte Software Project
Table of Contents
1. Introduction..............................................................................................................................3
1.1 Project goals and objectives..............................................................................................3
1.2 Management of the project...............................................................................................4
1.3 Internal and external factors that may affect processes and procedure of the project......4
2 Stakeholder Engagement Plan...............................................................................................10
3 Communication management plan........................................................................................11
4 Project Scope Statement........................................................................................................13
5 WBS and the Project Schedule……………………………………………………………...…16
5.1 WBS................................................................................................................................16
5.2 Project scheduling...........................................................................................................18
6 Resource Allocations and Budget Reports…………………………………………… ... 22
6.1 Budget Reports………………………………………………………………………..
7 Risk Register……………………………………………………………………………
8 Conclusion…………………………………………………………………………….
10 References……………………………………………………………………………..
,Getta Byte Software Project
1. Introduction
1.1 Project goals and objectives
The Getta Byte Software gave great insight on a god project charter. Due to their current
manual system having a few challenges such as inaccuracies in their data entries as well as being
time consuming. Inaccurate data can put the company at great risk and therefore, this current
manual system must be replaced. Getta Byte Software Project main mission and goal is to
replace their current manual billing system with an online software system that will enable a
more accurate, easy, and fast data entry system. This upgrade in online software will enhance
their data entry, conceive a dynamic update towards their receivables as well as having a
potential savings of 25% of their total labor costs per month.
As the project manager, along with the CFO, CEO, finance department, the billing
department, and customer care services will work together to ensure the project is a success. The
success of the project shall be attributed to the fact that the billing cycles are reduced to more
than 30% each month, as well as having dynamic report generation and speed up transactions
and response times.
As per the project schedule, it is expected that the development and testing of the software
be done by August 15 and the first pilot done by September 1.This gives the team plenty of time
to work out any mishaps and ensure the system is working accurately and within the expectations
and goals of the project. The final release of the software is to be done by September 10th. The
project total budget is $ 250, 000.
, Getta Byte Software Project
1.2 Management of the project
The project manager will be liable in carrying out the entire project. The project manager
shall then appoint their team such as the human resource manager, the software engineer, the
project coordinator and assigns objective tasks within the project. Each team member will be
responsible in their area of operation and to ensure their task is completely efficiently and
accurately in accordance with the project objectives. The project manager role shall be to oversee
the entire process and therefore identifying the key stakeholders- such as the CEP, CFO, Finance,
Billing and Customer Service is important within the project. Ensuring that there is great
communication between the team will help establish a clear direction for the project and stable
leadership roles from the project manager. Having a clear direction can ensure that the team is
aware of the objections and goals of the project and everyone can give their best effort in
completing a successful project.
1.3 Internal and external factors that may affect processes and procedure of the project
As the project progresses and develops it is important to identify the potential internal and
external factors that may pose risks and challenges to the project. These risks or challenges can
make decisions within the project more difficult to carry out procedures and tasks. One of the
risks that have been identified as an external factor is the potential of a network issue when
transferring data into the new system. Since the new software is online based it is important to
note that the network must be up and running to have a smooth-running project. The potential of
a network problem would absolutely affect the rate at which data is transferred and the
replacement process.
Another factor that needs to be considered is security to the network. Since the software is
online the risk of online hacking increases. This is an external factor that need to be put into
Alyssa Miller
DeVry University
Professor Silas – MGMT 404
October 21, 2020
Getta Byte Software Project
,Getta Byte Software Project
Table of Contents
1. Introduction..............................................................................................................................3
1.1 Project goals and objectives..............................................................................................3
1.2 Management of the project...............................................................................................4
1.3 Internal and external factors that may affect processes and procedure of the project......4
2 Stakeholder Engagement Plan...............................................................................................10
3 Communication management plan........................................................................................11
4 Project Scope Statement........................................................................................................13
5 WBS and the Project Schedule……………………………………………………………...…16
5.1 WBS................................................................................................................................16
5.2 Project scheduling...........................................................................................................18
6 Resource Allocations and Budget Reports…………………………………………… ... 22
6.1 Budget Reports………………………………………………………………………..
7 Risk Register……………………………………………………………………………
8 Conclusion…………………………………………………………………………….
10 References……………………………………………………………………………..
,Getta Byte Software Project
1. Introduction
1.1 Project goals and objectives
The Getta Byte Software gave great insight on a god project charter. Due to their current
manual system having a few challenges such as inaccuracies in their data entries as well as being
time consuming. Inaccurate data can put the company at great risk and therefore, this current
manual system must be replaced. Getta Byte Software Project main mission and goal is to
replace their current manual billing system with an online software system that will enable a
more accurate, easy, and fast data entry system. This upgrade in online software will enhance
their data entry, conceive a dynamic update towards their receivables as well as having a
potential savings of 25% of their total labor costs per month.
As the project manager, along with the CFO, CEO, finance department, the billing
department, and customer care services will work together to ensure the project is a success. The
success of the project shall be attributed to the fact that the billing cycles are reduced to more
than 30% each month, as well as having dynamic report generation and speed up transactions
and response times.
As per the project schedule, it is expected that the development and testing of the software
be done by August 15 and the first pilot done by September 1.This gives the team plenty of time
to work out any mishaps and ensure the system is working accurately and within the expectations
and goals of the project. The final release of the software is to be done by September 10th. The
project total budget is $ 250, 000.
, Getta Byte Software Project
1.2 Management of the project
The project manager will be liable in carrying out the entire project. The project manager
shall then appoint their team such as the human resource manager, the software engineer, the
project coordinator and assigns objective tasks within the project. Each team member will be
responsible in their area of operation and to ensure their task is completely efficiently and
accurately in accordance with the project objectives. The project manager role shall be to oversee
the entire process and therefore identifying the key stakeholders- such as the CEP, CFO, Finance,
Billing and Customer Service is important within the project. Ensuring that there is great
communication between the team will help establish a clear direction for the project and stable
leadership roles from the project manager. Having a clear direction can ensure that the team is
aware of the objections and goals of the project and everyone can give their best effort in
completing a successful project.
1.3 Internal and external factors that may affect processes and procedure of the project
As the project progresses and develops it is important to identify the potential internal and
external factors that may pose risks and challenges to the project. These risks or challenges can
make decisions within the project more difficult to carry out procedures and tasks. One of the
risks that have been identified as an external factor is the potential of a network issue when
transferring data into the new system. Since the new software is online based it is important to
note that the network must be up and running to have a smooth-running project. The potential of
a network problem would absolutely affect the rate at which data is transferred and the
replacement process.
Another factor that needs to be considered is security to the network. Since the software is
online the risk of online hacking increases. This is an external factor that need to be put into
