Example Event Risk Assessment
As the event organiser you have the legal responsibility to make sure that the event is run safely.
If anyone is injured because of the event organiser’s negligence, the organiser could end up in court.
The following table shows where risk assessments are required:
Type of event Risk Assessment
Private land, private organiser Not Required
Council land/building, private organiser Required
Council land/building, Council is organiser Council is responsible for risk assessment/insurance/event
management.
The Council recognises the risks associated with the use of Chinese lanterns, namely the potential to cause significant loss of
property and risk to human and animal life. In an effort to protect our community, the Council does not permit the use or sale of
Chinese Lanterns at any event which takes place on council land.
Page 1 of 7
, All organisers must conduct a risk assessment for their event
We have included samples for common hazards to illustrate what is expected. This risk assessment template is generic and has been produced as good practice guidance only. The content should be tailored
to ensure that all hazards specific to your own event has been identified and relevant controls put in place to adequately control the risks. You may find example risk assessments a useful guide at
http://www.hse.gov.uk/risk/casestudies. Event guidance can also be found at: http://www.hse.gov.uk/event-safety/running.htm
Event name: Your name: Date of risk assessment:
Hazard & Potential Persons at
Control Measures Additional Control Measures Necessary Action by who? Action by when?
Consequences Risk
All staff, supervisor From now on
Management of Safety Members of Produce a safety policy statement that describes how the event organiser intends Ensure responsibilities are agreed and
and clear Public to manage safety; who has specific responsibilities; and how these will be carried communicated out to all stakeholders. to monitor
responsibilities out.
Employees Ensure copies of the documents are Manager xx/xx/xx
E.g. Poor Ensure that Public Liability Insurance covers the event (with a minimum cover of £5 available onsite during the event.
Volunteers
communication of million). If you hire equipment for the event from an outside body or organisation
health and safety Contractors (e.g. inflatables) it is the organiser’s responsibility to obtain written confirmation
issues and that they have their own public liability insurance to meet claims resulting from
unawareness of their property/activities at the event.
hazards that could
A safety management team should be formed to put the actions outlined in the
cause injury
safety policy into practice. Two to three people would be sufficient for a small
leaving the
event. A list of site safety rules should be drawn up and distributed to all workers
organiser
or helpers who need to be aware of safety procedures.
potentially
negligent.
Page 2 of 7
As the event organiser you have the legal responsibility to make sure that the event is run safely.
If anyone is injured because of the event organiser’s negligence, the organiser could end up in court.
The following table shows where risk assessments are required:
Type of event Risk Assessment
Private land, private organiser Not Required
Council land/building, private organiser Required
Council land/building, Council is organiser Council is responsible for risk assessment/insurance/event
management.
The Council recognises the risks associated with the use of Chinese lanterns, namely the potential to cause significant loss of
property and risk to human and animal life. In an effort to protect our community, the Council does not permit the use or sale of
Chinese Lanterns at any event which takes place on council land.
Page 1 of 7
, All organisers must conduct a risk assessment for their event
We have included samples for common hazards to illustrate what is expected. This risk assessment template is generic and has been produced as good practice guidance only. The content should be tailored
to ensure that all hazards specific to your own event has been identified and relevant controls put in place to adequately control the risks. You may find example risk assessments a useful guide at
http://www.hse.gov.uk/risk/casestudies. Event guidance can also be found at: http://www.hse.gov.uk/event-safety/running.htm
Event name: Your name: Date of risk assessment:
Hazard & Potential Persons at
Control Measures Additional Control Measures Necessary Action by who? Action by when?
Consequences Risk
All staff, supervisor From now on
Management of Safety Members of Produce a safety policy statement that describes how the event organiser intends Ensure responsibilities are agreed and
and clear Public to manage safety; who has specific responsibilities; and how these will be carried communicated out to all stakeholders. to monitor
responsibilities out.
Employees Ensure copies of the documents are Manager xx/xx/xx
E.g. Poor Ensure that Public Liability Insurance covers the event (with a minimum cover of £5 available onsite during the event.
Volunteers
communication of million). If you hire equipment for the event from an outside body or organisation
health and safety Contractors (e.g. inflatables) it is the organiser’s responsibility to obtain written confirmation
issues and that they have their own public liability insurance to meet claims resulting from
unawareness of their property/activities at the event.
hazards that could
A safety management team should be formed to put the actions outlined in the
cause injury
safety policy into practice. Two to three people would be sufficient for a small
leaving the
event. A list of site safety rules should be drawn up and distributed to all workers
organiser
or helpers who need to be aware of safety procedures.
potentially
negligent.
Page 2 of 7
