PMP Exam Prep Activity Questions and answers 2022

Scenario: You are the newly assigned project manager in charge of a major software migration, which will require the updating of more that 7000 laptops across the employees in five states. Due to unique circumstances regarding this particular migration, a technician will need to visit each machine, configure settings, download and install updates, and run a series of validation exercises to confirm a successful migrations. One of the first things you will need to do is identify team members. Brainstorm the key skills that you will want in the members of this team. Key skills might include familiarity with the software to be migrated, experience migrating software solutions, customer service skills, the ability to create and execute a playbook to carry out a consistent process, the ability to maintain records and document actions, and troubleshooting skills. Scenario: You are the newly assigned project manager in charge of a major software migration, which will require the updating of more that 7000 laptops across the employees in five states. Due to unique circumstances regarding this particular migration, a technician will need to visit each machine, configure settings, download and install updates, and run a series of validation exercises to confirm a successful migrations. One of the first things you will need to do is identify team members. You will want to be able to validate that a proposed team member has the key skills you are looking for. What types of techniques might you be able to use to assess whether the team member would be a good fit? Pre-assessment tools might include attitudinal surveys, specific assessments, structured interviews, ability tests, and focus groups. 00:35 01:15 Scenario: You are the newly assigned project manager in charge of a major software migration, which will require the updating of more that 7000 laptops across the employees in five states. Due to unique circumstances regarding this particular migration, a technician will need to visit each machine, configure settings, download and install updates, and run a series of validation exercises to confirm a successful migrations. One of the first things you will need to do is identify team members. You will want to be able to validate that a proposed team member has the key skills you are looking for. You wish to establish a resource schedule for the project. What types of information should you include? Information might include how resources will be identified and acquired; the roles and responsibilities; the needed competencies; organization charts; training strategies and requirements; team development method to be used; and resource controls for the management of physical resources to support the team. Also, project team resource management, including the guidance on the lifecycle of the team resources-how they are defined, staffed, managed, and eventually released. And, finally a recognition plan detailing how team members are rewarded and recognized. Scenario: You are forming the team for migration project, and you want to help the team begin working through establishing its norms and defining how they will work together to accomplish the project objectives. You organize and initial team meeting. The team decides it should produce a team charter, but is unsure of exactly what it should cover. What are some the key areas that good team charter should include? The team should identify at least some of the following key items: shared values, guidelines for communication, use of collaboration tools, decision making approach, conflict management, when the team meets, shared hours, how the team improves. Scenario: You are forming the team for migration project, and you want to help the team begin working through establishing its norms and defining how they will work together to accomplish the project objectives. You organize and initial team meeting. The team realizes that it will regularly require interaction with other stakeholders who are not part of the team. What are some of the key considerations for interaction with them? Identify the stakeholders Identify their interest in the project Determine the appropriate communications method; Determine the appropriate communication frequency; Determine who on the team will engage with the stakeholder Determine how feedback from the stakeholder will be managed and aligned Creative effective visibility for stakeholders into project progress Scenario: You are forming the team for migration project, and you want to help the team begin working through establishing its norms and defining how they will work together to accomplish the project objectives. You organize and initial team meeting. Many of the team members have had poor previous experiences working in project teams due to lack of trust, politics, and lack of healthy team culture. How can you as the project manager create a healthy environment for your teams to perform successfully? Forming, Storming, Norming, Performing Talk through how the team will work together Decide how they will use collaboration tools Decide how they will work through conflict Scenario: You have been asked to help negotiate terms and conditions for creating a website for a client. While they have outlined a few of the basic needs of the project, they have yet to formalize any of the core deliverables. What are main sections of a deliverables agreement? What are the key components you would expect to see in each section? The core guidelines for analyzing the bounds of a project agreement. Scenario: You have been asked to help negotiate terms and conditions for creating a website for a client. While they have outlined a few of the basic needs of the project, they have yet to formalize any of the core deliverables. The client has a long list of requirements, and you wish to help them prioritize their needs to help identify a Minimum Viable Product and to provide a basis for organizing the work in a backlog. What are some of the techniques you could use to help them? Kano Model, Moscow (MSCW) Analysis, Paired Comparison, or 100-Point Method. Scenario: You have been asked to help negotiate terms and conditions for creating a website for a client. While they have outlined a few of the basic needs of the project, they have yet to formalize any of the core deliverables. The customer was hoping the project team would get their requirements for the website, go and build it, and then bring it back ready to go when it's finished. You counsel them that getting much more frequent feedback is critical to ensure customer satisfaction and to help identify and prioritize different requirements that may emerge during the project. What techniques could the team use to maintain effective customer engagement? Routine status reporting If agile, regular daily engagement with a product own and sprint reviews If traditional, more frequent feedback. Scenario: The project to produce a website is staffed by an experienced team, but the individual team members have not worked together. During the formation, the team may want to discuss how they will make decision, and how they may need to deal with conflict along the way. Describe how you would facilitate this discussion, and how you might capture the team's decisions in the team charter. Brainstorm different potential approaches to decision making, and to suggest approaches that have worked (and not worked) for them in the past. Scenario: The project to produce a website is staffed by an experienced team, but the individual team members have not worked together. The team wishes to use Agile Story Points to estimate effort. Given that this is a new team, how would you help them facilitate benchmarking so they can estimate effectively? Focus on similar types of work with which team members have experience. Of the team will have much better feel for this than trying to suggest something yourself, so encourage the team members to discuss their past work experiences on similar project and see if they can identify a useful benchmark. Scenario: The project to produce a website is staffed by an experienced team, but the individual team members have not worked together. What tools can the project team use to facilitate collaboration and promote visibility? Should be driven by a broader goal, ensuring stakeholder visibility and transparency for the team. For a traditional project, this might be found in the project Gantt chart; in an agile project, this might be the use of a task board for tracking and managing teamwork or even the use of standup meetings to ensure team progress and commitment.