PMP Exam #3 questions and answers

A project manager's team has been efficiently delivering expected results in an environment where budget and scope are fixed. Now, there is an increased demand for new skills due to changes in the market. Meet the new demand by upgrading the existing team members' skills. You are meeting with your team during a daily standup meeting. During the meeting Joe, a team member, notifies the group that they have an impediment due to an issue with the testing procedure. The procedure is not designed to test in the way the team member needs. Another team member, Jenny begins telling the first team member how they have overcome this in the past. How should you respond? Stop Jenny's explanation and ask her to meet up with Joe after the meeting to go through the workaround steps A contractor has sent an email request for urgent payment of their last installment on a project that is going through a long execution stage with multiple contractors. How should the project manager respond to this contractor's request? Act according to the agreed upon commitments in the procurement management plan. A project has the following need: 900 resource hours must be outsourced. Because of internal policies, all providers must comprehend the requirements. Which action should the project manager take to ensure this? Conduct a bidder conference with the providers. When delivering project outputs, the project team should consider answers to several questions. Select three questions that are relevant to considering how and when to deliver project outputs: Will the outputs be delivered in a new or existing business environment? , Will the outputs result in the decommissioning or removing of old systems, processes, or materials? , What needs to be done to ensure training and knowledge transfer is complete or satisfactory? As a project manager of an agile team, you are working on a project to roll out a new Enterprise Resource Planning software organization-wide. Each department will have separate "Go Live" dates and your first Go Live is next week. Your team has identified a few impediments that threaten the start date of the Go Live if they are not dealt with. As they bring these impediments to the attention of the rest of the team, what is the best way to track and monitor the impediments until they are overcome? Use information radiators in co-located areas or software tools for full visibility A project manager has the following situation:-A very long project management plan is drafted.-Stakeholders on the project are spread across three continents.-The project manager needs the stakeholders to approve the plan in as short of time as possible.What is an appropriate course of action for the project manager to take? Option A Arrange a meeting with all stakeholders. Have the stakeholders review the plan before the meeting. You are a project manager with some experience running projects with agile methods, but are more comfortable using predictive methods. Recently, your organization has chosen to run several new projects using a Scrum framework to allow for value-based decision-making and higher levels of collaboration. Many of your team members have worked on agile teams in the past but are not fully familiar with the Scrum framework. Additionally, you have many stakeholders external to the project that are unfamiliar with agile methods and Scrum. After reviewing the project, you agree that running this project using agile Scrum methods allows for better value and meets the urgency of some of the deliverables. How do you proceed? The organization is not very experienced with agile methods, so you recommend a training session for the team and key stakeholders to assist in adopting an agile mindset A software vendor is behind on a key project deliverable. There is a 21% buffer in the budget for cost overruns. The project manager needs to mitigate the issue. Which action should the project manager take next? Evaluate alternative software vendors that can help project deliverables despite resource constraints. You are managing a process improvement project at a large government agency with the goal of reducing the lead time required for the scheduling of public meetings from 90 days down to 45 days. Because over numerous government employees are considered for attendance at each public meeting, the project is rather complex to coordinate all their personal calendars, meeting space, available meeting dates, and the public scheduling website as you attempt to improve the scheduling process. The project timeline was set for 3 months, but you are already 7 months into the project with no end in sight. Senior management is asking for an update, but you are unsure what to tell them about why it's taking so long. What could have been done to prevent this? Set targets and baselines based on expectations, determine metrics that communicate progress towards those value expectations, collect data at a regular intervals A key team member is unhappy with the overall approach documented in a project management plan. The member surprises the project manager with negative comments about the approach during a weekly status meeting during the execution phase of the project. How should the project manager address the team member's concerns? Make a short comment to acknowledge the team member's concerns, continue with the meeting, and meet with the member in private to discuss their concerns. A project has a quality management plan in place. This plan states that project deliverables must be reviewed for quality at least 5 business days before the deadline. Four deliverables have missed this quality requirement. What should the project manager do? Generate a cause-and-effect diagram for analysis. You are a managing a project and you have conducted a gap analysis and provided training to the team to fill the capability gap. Weeks have passed since the completion of the training and the project performance has not improved. What could have been done to mitigate this situation? Conduct post-training assessments An informal and unofficial blog was set up to enhance communication and morale among project team members. The project manager was not previously aware of the blog but has discovered that team members are using it inappropriately. What should the project manager do? : Tell the project team to stop using the blog, and then assess the communications management plan. You are managing a team that was just created for your complex IT project. As you look at your team you see that: 1) Team members have begun to assert themselves and control issues as they emerge; and 2) Personality differences have begun to arise. Which stage of Tuckman's Stages of Group Development are you currently in? Storming During a highly-regulated project, the project sponsor and a high-level executive have asked for changes that appear to disregard legal requirements. What should be the first step in the project manager's response? Check with the organization's relevant legal practitioner for guidance. During an iteration, a project team encounters problems that may cause a delay in task completion. Another team within the same project needs the task to be completed on time in order to meet their schedule. What can the project manager do to resolve this problem? Work with the product owner to reprioritize the iteration backlog, so that it does not delay work by other teams. In an Agile approach, there may be numerous releases of aspects of the solution over the project's timeline, and _________ to suspend product changes may be negotiated as the project approaches a release threshold. Black-Out times You have just taken a new job as a project manager in a new company. During on-boarding training you are informed that all PM Plans you develop come from a specific template or they will not be approved to begin execution. Based on this information, what type of PMO do you most likely work for? Controlling A project has the following characteristics: -It is in the execution phase. -500 products have been developed based on the originally-approved blueprint. -The project team randomly selected 50 products to evaluate against the quality plan. What is occurring in this scenario? The project team is utilizing statistical sampling.