CLG 0010 DoD Govenmentwide Commercial Purchase Card Overview Exam 100% Scored | HIGHLY RATED PAPER | National Defense University

Used for travel and fuel Used to make mission-essential purchases Similar in nature to a commercial credit card Reduces invoicing costs 2) Which of the following is the last step of the G PC Program process flow? [Recognize the governing process flow of the GPC Program.] The Defense Finance and Accounting Service pays the bank. The merchant transmits purchases for processing. The CH obtains required approvals. The A/BO signs a certification statement. 3) Which of the following is NOT a Cardholder responsibility in the GPC Program? [Identify the key roles and responsibilities of various participants in the GPC Program.] Terminate the GPC account. Safeguard the GPC and account number Complete appropriate training Reconcile the monthly Statement of Account Tracks GPC purchase amounts for reporting to the Defense Finance and Accounting Service Allows automatic cancellation of CH accounts Allows automatic removal of GPC users upon retirement Reviews GPC transactions for compliance with policy and regulation Strictly prohibited. Appropriate as long as the proper approvals have been obtained. A common best practice by which deliveries of purchases may be received on teo separate delivery dates. 6) The GPC may be used to make purchases: [Recognize what the Cardholder must consider prior to making different types of GPC transactions.] All of these By phone Over the counter Via the Internet 7) Which of the following must be included in supporting documentation for all GPC transactions? All of these A detailed invoice A detailed receipt Proof of delivery A document reflecting all purchases and credits that have been posted to the CH’s account during a 30-day billing cycle. An official document sent to the Approving Official from the card-issuing bank requesting payment for charges against a GPC account. A Government invoice sent to the CH that requests payment for all GPC transaction activity. 9) Convenience checks shall not be written to Cash. [Recognize the processes of using convenience checks and foreign draft accounts.] Fals e True 10) In order to use the GPC for simplified acquisitions up to $25,000 outside the United States and its jurisdictions, the Cardholder, Merchant, and supply/delivery execution must all be outside the United States and its jurisdictions. [Recognize the requirements for using the GPC for purchases that exceed the micro-purchase threshold but do not exceed $25,000 outside the United States and U.S. jurisdictions.] True Fals e Only DoD contractors may be appointed as Ordering Officers Ordering Officers are established to provide DoD Components with the ability to make purchases against existing contracts to support their mission No Ordering Officer may be appointed until they have received training commensurate with their delegated authority All of these Must be Must not be Is occasionally None of these 13) Frustrated freight may never reach the intended recipient. [Identify methods to avoid frustrated freight.] True Fals e Unauthorized commitment Ratificatio n Change request All of these Frau d Misus e Abus e All of these 16) In the event that a Cardholder reports a misplaced, lost, or stolen card or check, which of the following is true? [Describe the reporting procedures of lost or stolen Government Purchase Cards/Checks] All of these The bank must close the account A new card or checks can be issued The government is not relieved of its obligation to pay for transactions prior to the loss The supervisor The card-issuing bank The violating individual All of these 18) The Purchase Card On-Line System (PCOLS) Data Mining (DM) tool fulfills the mandate that DoD use effective systems, techniques, and technologies to prevent or identify potential fraudulent purchases. [Recognize the impact of the Government Charge Card Abuse Prevention Act] True Fals e Fals e True Empowers a single individual to handle all aspects of the purchasing process. Reduces DoD invoicing costs. Gives DoD access to information about what its components buy. Enables the government to earn rebates. 2) Which of the following statements does NOT apply to PCOLS? [Identify the requirement for, and capabilities of, the Purchase Card Online System (PCOLS).] Its use is voluntary. It is Common Access Card (CAC) enabled. It is a suite of electronic systems. It improves management and accountability of GPC Program. True Fals e 3 days 30 days 15 days None of these [Recognize ordering officer authority to use the GPC.] [Remediation Accessed :N] Fals e True 6) Cardholders may be granted authority to use their GPC accounts to make payments against contracts. [Identify requirements for using the GPC to pay against contracts and to pay for training.] True Fals e True Fals e 8) The term fraud includes unauthorized actions by both Cardholders and Merchants. [Identify the types of fraud.] Fals e True 9) Whose responsibility is it to comply with Government agency Standards of Conduct? [Identify ethical standards of conduct and their regulatory/legal foundation.] All of these Approving/Billing Official CH Supervisor Agency Program Coordinator 10) Penalties prescribed for employee misuse of purchase cards or convenience checks include dismissal of the employee. [Describe the corrective actions that may be taken against GPC program participants who misuse their GPC authority] True Fals e 1) Which of the following is not an advantage of using the GPC? [Identify the business model for the GPC Program.] Increased funding Increased information Quicker payments Earn rebates 2) You receive a request to purchase construction services. After obtaining all necessary approvals, you call the construction company, which advises you that the cost for their services will total $2,400. You agree to make the purchase, and the construction company accepts your GPC as the method of purchase. What did you do wrong? [Identify the various micro-purchase thresholds.] You made a purchase for construction with the GPC that exceeded $2,000. You did not pay for the services via the Internet. You forgot that cnstruction must be purchased only through the “Emergency Purchases” procedures established by your local Contracting Office. 3) DoD policy allows for GPC Billing Statement certification prior to verification that all items submitted for payment have been received. [Recognize the procedures for reconciling account statements for each billing cycle.] True Fals e 4) Component procedures may authorize DoD GPC Ordering Officers to make purchases up to the Simplified Acquisition Threshold in which of the following cases? [Recognize ordering officer authority to use the GPC.] All of these At or below the micro-purchase threshold against Federal Supply Schedule contracts, EMALL, or other ordering systems that are authorized in Component procedures Above or below the micro-purchase threshold against contract vehicles issued for the Component by a Contracting Officer that contain a provision authorizing order and payment by the GPC Using Simplified Acquisition Procedures above or below the micro- purchase threshold against Federal Supply Contract vehicles Fals e True 1) An unauthorized commitment is an agreement that is not binding solely because the agreement involved a purchase amount above the micro- purchase threshold. [Recognize restrictions on GPC use.] True Fals e Show Less