The Short Reports / Informal Reports
Preamble:
We discussed in the previous Lessons:
What is technical writing?
Where you will need to produce a technical document?
What is the importance of different organizational message plans?
Learning Outcomes:
Understanding and application of the content and producing the technical report
accordingly.
Are you ready?
How do you report things generally?
What do you know about the structure of formal writing?
Topic of the day:
Types of report
Short informal report
Long formal report
The Short Reports / Informal Reports
Such kinds of reports may range from a single page to several pages. These reports are usually
written in letter format in which the writer addresses a person at whose instruction the report is
written. In these reports, an informal style is adopted and a number of sections of a long report like
cover, table of contents, bibliography, etc. are not added in these reports.
The Long Reports / Formal Reports
These reports are written in detail. The writer tries to discuss each and every aspect of the problem in
these reports. The style of these reports is always very formal. These reports are always written in
third person. These reports contain all the essential parts of a long formal report.
Short informal Report formats:
1. Memo format
2. Letter format
3. Manuscript format
Sections of A Short Report
Usually a short informal report has the following sections;
1. Terms of reference
2. Procedure
3. Findings
4. Conclusion
5. Recommendation
Terms of Reference:
This section should state exactly why the report is being written? What was requested? Who
requested it? When were you asked to do it?
Preamble:
We discussed in the previous Lessons:
What is technical writing?
Where you will need to produce a technical document?
What is the importance of different organizational message plans?
Learning Outcomes:
Understanding and application of the content and producing the technical report
accordingly.
Are you ready?
How do you report things generally?
What do you know about the structure of formal writing?
Topic of the day:
Types of report
Short informal report
Long formal report
The Short Reports / Informal Reports
Such kinds of reports may range from a single page to several pages. These reports are usually
written in letter format in which the writer addresses a person at whose instruction the report is
written. In these reports, an informal style is adopted and a number of sections of a long report like
cover, table of contents, bibliography, etc. are not added in these reports.
The Long Reports / Formal Reports
These reports are written in detail. The writer tries to discuss each and every aspect of the problem in
these reports. The style of these reports is always very formal. These reports are always written in
third person. These reports contain all the essential parts of a long formal report.
Short informal Report formats:
1. Memo format
2. Letter format
3. Manuscript format
Sections of A Short Report
Usually a short informal report has the following sections;
1. Terms of reference
2. Procedure
3. Findings
4. Conclusion
5. Recommendation
Terms of Reference:
This section should state exactly why the report is being written? What was requested? Who
requested it? When were you asked to do it?
