Approved via Board Resolution No. 27-B, series of
2010
dated 07 September 2010 during the 15th Meeting BPSU Administrative Manual
(Regular) of the BPSU Governing Board PART I
VISION, MISSION AND GOALS
Chapter 1
Vision
Section 1. A university of excellence acknowledged in the country and in the Asia-Pacific Region for quality graduates and
knowledge responsive to socio-economic needs
Chapter 2
Mission
Section 2. Provide quality and relevant education that will develop highly qualified and competitive human resources
responsive to national and regional development
Chapter 3
Goals
Section 3. The University shall have the following Goals:
3.1. To provide quality, responsive and relevant education that will produce highly qualified and competitive graduates
3.2. To generate and disseminate appropriate knowledge and technologies that will promote sustainable resource
development
3.3. To help uplift the socio-economic conditions of rural and urban communities
3.4. To develop harmonious and co-operative University-community relationships.
3.5. To enhance revenue generating capability towards self-reliance
3.6. To achieve high level of competency and efficiency of entrepreneurial and auxiliary services
PART II
UNIVERSITY ORGANIZATIONAL STRUCTURE
, BPSU Administrative Manual
PART III
GENERAL PROVISIONS
Chapter 4
Scope and Objectives
Section 4. Scope. This Manual covers all functions and operations of the University regarding administrative and financial policies,
rules, regulations and protocol. Details for other areas and services shall be more comprehensively discussed in the other manuals
of operations.
Section 5. Objectives. The following shall be the objectives of the BPSU Administrative Manual:
4.1. To serve as the primary Manual of Operations from which other manuals shall be based
4.2. To establish Administrative policies and working guidelines to ensure the smooth operation of the University
4.3. To inform all employees by serving as an easy-to-read reference guide on the necessary information on the
relationship of offices within the organizational structure
4.4. To serve as a means in defining, understanding and communicating policies and procedures, identifying
responsibilities, and providing guidelines in the performance of specific tasks
Chapter 5
Definition of Terms
Section 6. The following terms used in this Manual have the following operational definition:
6.1. Ad Hoc Committee- refers to any committee formed impromptu to address or work on a specific purpose
6.2 Board – This refers to the Governing Board of the University which is its highest policy-making body. The words
Board and GB, as used in this Manual, are interchangeable.
6.3 Campus Student Council refers to the duly elected governing body a campus.
6.4 College refers to an academic unit in which a particular program is housed
6.5 Conference refers to an assembly of professionals where specific topics are presented and discussed
6.6 Course refers to subjects taught under the program.
6.7 Employee – refers to both faculty and non-teaching personnel
6.8 Employees Association – the duly recognized association or federation of the members of the non-teaching staff of
the
6.9 Faculty – refers to the body of instructors of each College, whether permanent or contractual
6.10 Faculty Association - the duly recognized association or federation of the faculty members, or the
instructional staff, of the University
6.11 Grievance – A work related discontentment or dissatisfaction which has been expressed in writing and which,
in the aggrieved employees opinion, has been ignored or dropped without due consideration.
6.12 Non-academic services are two-pronged: those that relate to student welfare and those that relate to student
development.
6.13 On-the-Job Training refers to a training to which a graduating student is immersed for the purpose of providing
orientation on the actual working situation, tools, equipment or documents that the trainees will use once they are
employed.
6.14 Program refers to the academic program a student is enrolled in (e.g. Master of Arts in Education, BS Civil
Engineering, Diploma in Engineering Technology, Associate in Computer Technology)
6.15 Satellite Campus refers to the all campuses other than the Main or Mother Campus.
6.16 Seminar refers to a gathering of a smaller group (as compared to a conference) of professionals who exercise
a more active participation to the discussion and presentation of a specific subject matter.
6.17 Staff – refers to those employees classified under the non-teaching category
6.18 Tenure refers to the holding of a permanent status as an employee
6.19 Term refers to a specific period of time given to an official or office head to serve, usually as part of a designation
6.20 Training is a process in which a participant is able to reach a certain standard of proficiency through lectures
and hands-on experience and exposure
6.21 Workshop refers to an educational seminar or series of meetings with emphasis on interaction and exchange of
information among a small number of participants
Part IV
THE GOVERNING BOARD
Chapter 6
Composition
Section 7. Rationale. As stipulated in Section 2, RA 8292, the composition of the governing boards of state universities and colleges
(SUCs) was modified to (a) achieve a more coordinated and integrated system of higher education; (b) render them more effective in
the formulation and implementation of policies on higher education; (c) provide for more relevant direction in their governance; and
(d) ensure the enjoyment of academic freedom as guaranteed by the Constitution.
Pursuant to Section 3, RA 8292, the Board has the following composition:
7.1. Chairman of the Commission on Higher Education (CHED) as Chairman;
7.2. University President as Vice-Chairman;
7.3. Chairman of the Senate Committee on Education and Arts as member;
7.4. Chairman of the House Committee on Higher and Technical Education and Culture as member;
7.5. Regional Director of the National Economic Development Authority (NEDA) as member;
7.6. Regional Director of the Department of Science and Technology (DOST) as member;
7.7. Regional Director of the Department of Agriculture (DA) as member;
7.8. President of the Faculty Association;
7.9. President of the Federated Student council;
, BPSU Administrative Manual
Chapter 7
Manner of Appointment
Section 8. Regular Members. The Board Chair, Vice-Chair and the three (3) ex-officio regular members representing Congress and
NEDA have the right to sit as Chair, Vice-Chair and members thereof ipso facto upon their assumption into office. (Section 7, RA
8292 IRR)
The CHED Chairman is authorized to designate a CHED Commissioner as Chair of the Board.
Section 9. Designation of Representatives. If the Board members from Congress cannot attend regular or special meetings/sessions,
they may designate in writing their representatives. The other Board ex-officio members from the government shall personally
attend the Board meetings and sessions. (Section 8, RA 8292 IRR)
Section 10. Faculty Regent. The duly elected President of the Faculty Association shall sit as member of the Board. The term of office
shall be co- terminous with the term of office in such capacity in accordance with the Association’s Constitution and By-Laws. (Sec.
3-a-vi and 3-b, RA 8292 and Sec. 11, IRR)
Section 11. Student Regent. The President of the Federated Student Council (FSC) shall sit as member of the Board. (Sec. 3-a-vii, RA
8292). In the event the student loses his/her status by way of graduation, dismissal, transfer, or other causes, the duly elected
representative shall cease as member of the GB. (Sec. 11, RA 8292 IRR)
Section 12. Board Secretary. The Board shall appoint a secretary upon the recommendation of the President who shall serve both
the Board and the university or college and shall keep all records and minutes of proceedings of the GB. (Sec. 7, RA 8292 and Sec.
33 IRR)
Chapter 8
Board Meetings
Section 13. Regular Meetings. The Board shall regularly meet at least once every quarter. (Sec. 8, RA 9403)
The SUC President shall be responsible for the needed preparations to ensure the smooth conduct of Regular Board Meetings. (Sec.
12.3, RA 8292 IRR)
Section 14. Notice of Meeting. The Board Secretary shall issue the Notice of Regular Meetings at least seven (7) days before the
scheduled meeting and shall furnish every Board member the proposed agenda and pertinent supporting documents authorized by
the SUC President. (Sec. 7, RA 8292 and Sec. 33 IRR) The Board Secretary shall secure the confirmation of attendance one (1) day
before the GB meeting.
Section 15. Special Board Meetings. The Board Chair or Vice-Chair may call special meetings whenever necessary, provided the
members of the Board have been duly notified in writing at least three (3) days before the date of the special meeting. (Sec. 12.4,
RA 8292 IRR)
Board members may petition the Chair or Vice-Chair for a special meeting based on legitimate and urgent concerns requiring Board
action and decision. (Sec. 12.4, RA 8292 IRR)
The agenda of special meetings shall be limited to specific matters needing urgent action/resolution of the Board.
Upon instruction of the Board Chair or Vice-Chair, the Board Secretary shall issue a Notice of Special Board Meeting and shall furnish
every Board member the proposed agenda and pertinent supporting documents. (Sec. 7, RA 8292)
Section 16. Presiding Board Meetings. The Board Chair shall preside over regular and special meetings. (Sec. 14 and 16, RA 8292
IRR) In the absence of a duly designated Board Chair, the President who is the GB Vice-Chair shall preside over the scheduled
regular or special meeting. (Sec. 3- c, RA 8292 and Sec. 14, RA 8292 IRR).
If the Board Chair or SUC President is not in attendance, the scheduled meeting shall be deferred and rescheduled to another date
as agreed upon by the other members.
Section 17. Determining a Quorum. After the Board Chair has called the board meeting to order, the Board Secretary shall call the
roll. Based on the number of GB members in attendance, the Board Secretary shall declare whether or not there is a quorum.
A majority of fifty percent plus one (50%+1) of all members holding office shall constitute a quorum, provided the Board Chair or
President is among those present in the meeting. (Sec. 3-c, RA 8292 and Sec. 13, RA 8292 IRR)
If a quorum cannot be declared for reason that the attendance does not constitute the majority of the Board members, the Board
Chair may convert the meeting into an executive session if the agenda is extremely urgent, provided that the actions taken shall be
submitted for confirmation of the Board in the subsequent meeting.
Section 18. Securing Board Authority/Approval via Referendum. In case of urgent matters requiring board action/resolution, the President
may secure a Board decision through a referendum if the Board cannot be convened for valid reasons.
, BPSU Administrative Manual
referendums shall be limited to academic and administrative matters.
Section 19. Preparing the Agenda of Board Meetings. The President shall initiate the submission of proposed agenda matters by the
Vice-Presidents, Campus Directors, Deans, Directors and other administrative officials at least twenty (20) days before the scheduled
Board Meetings.
2010
dated 07 September 2010 during the 15th Meeting BPSU Administrative Manual
(Regular) of the BPSU Governing Board PART I
VISION, MISSION AND GOALS
Chapter 1
Vision
Section 1. A university of excellence acknowledged in the country and in the Asia-Pacific Region for quality graduates and
knowledge responsive to socio-economic needs
Chapter 2
Mission
Section 2. Provide quality and relevant education that will develop highly qualified and competitive human resources
responsive to national and regional development
Chapter 3
Goals
Section 3. The University shall have the following Goals:
3.1. To provide quality, responsive and relevant education that will produce highly qualified and competitive graduates
3.2. To generate and disseminate appropriate knowledge and technologies that will promote sustainable resource
development
3.3. To help uplift the socio-economic conditions of rural and urban communities
3.4. To develop harmonious and co-operative University-community relationships.
3.5. To enhance revenue generating capability towards self-reliance
3.6. To achieve high level of competency and efficiency of entrepreneurial and auxiliary services
PART II
UNIVERSITY ORGANIZATIONAL STRUCTURE
, BPSU Administrative Manual
PART III
GENERAL PROVISIONS
Chapter 4
Scope and Objectives
Section 4. Scope. This Manual covers all functions and operations of the University regarding administrative and financial policies,
rules, regulations and protocol. Details for other areas and services shall be more comprehensively discussed in the other manuals
of operations.
Section 5. Objectives. The following shall be the objectives of the BPSU Administrative Manual:
4.1. To serve as the primary Manual of Operations from which other manuals shall be based
4.2. To establish Administrative policies and working guidelines to ensure the smooth operation of the University
4.3. To inform all employees by serving as an easy-to-read reference guide on the necessary information on the
relationship of offices within the organizational structure
4.4. To serve as a means in defining, understanding and communicating policies and procedures, identifying
responsibilities, and providing guidelines in the performance of specific tasks
Chapter 5
Definition of Terms
Section 6. The following terms used in this Manual have the following operational definition:
6.1. Ad Hoc Committee- refers to any committee formed impromptu to address or work on a specific purpose
6.2 Board – This refers to the Governing Board of the University which is its highest policy-making body. The words
Board and GB, as used in this Manual, are interchangeable.
6.3 Campus Student Council refers to the duly elected governing body a campus.
6.4 College refers to an academic unit in which a particular program is housed
6.5 Conference refers to an assembly of professionals where specific topics are presented and discussed
6.6 Course refers to subjects taught under the program.
6.7 Employee – refers to both faculty and non-teaching personnel
6.8 Employees Association – the duly recognized association or federation of the members of the non-teaching staff of
the
6.9 Faculty – refers to the body of instructors of each College, whether permanent or contractual
6.10 Faculty Association - the duly recognized association or federation of the faculty members, or the
instructional staff, of the University
6.11 Grievance – A work related discontentment or dissatisfaction which has been expressed in writing and which,
in the aggrieved employees opinion, has been ignored or dropped without due consideration.
6.12 Non-academic services are two-pronged: those that relate to student welfare and those that relate to student
development.
6.13 On-the-Job Training refers to a training to which a graduating student is immersed for the purpose of providing
orientation on the actual working situation, tools, equipment or documents that the trainees will use once they are
employed.
6.14 Program refers to the academic program a student is enrolled in (e.g. Master of Arts in Education, BS Civil
Engineering, Diploma in Engineering Technology, Associate in Computer Technology)
6.15 Satellite Campus refers to the all campuses other than the Main or Mother Campus.
6.16 Seminar refers to a gathering of a smaller group (as compared to a conference) of professionals who exercise
a more active participation to the discussion and presentation of a specific subject matter.
6.17 Staff – refers to those employees classified under the non-teaching category
6.18 Tenure refers to the holding of a permanent status as an employee
6.19 Term refers to a specific period of time given to an official or office head to serve, usually as part of a designation
6.20 Training is a process in which a participant is able to reach a certain standard of proficiency through lectures
and hands-on experience and exposure
6.21 Workshop refers to an educational seminar or series of meetings with emphasis on interaction and exchange of
information among a small number of participants
Part IV
THE GOVERNING BOARD
Chapter 6
Composition
Section 7. Rationale. As stipulated in Section 2, RA 8292, the composition of the governing boards of state universities and colleges
(SUCs) was modified to (a) achieve a more coordinated and integrated system of higher education; (b) render them more effective in
the formulation and implementation of policies on higher education; (c) provide for more relevant direction in their governance; and
(d) ensure the enjoyment of academic freedom as guaranteed by the Constitution.
Pursuant to Section 3, RA 8292, the Board has the following composition:
7.1. Chairman of the Commission on Higher Education (CHED) as Chairman;
7.2. University President as Vice-Chairman;
7.3. Chairman of the Senate Committee on Education and Arts as member;
7.4. Chairman of the House Committee on Higher and Technical Education and Culture as member;
7.5. Regional Director of the National Economic Development Authority (NEDA) as member;
7.6. Regional Director of the Department of Science and Technology (DOST) as member;
7.7. Regional Director of the Department of Agriculture (DA) as member;
7.8. President of the Faculty Association;
7.9. President of the Federated Student council;
, BPSU Administrative Manual
Chapter 7
Manner of Appointment
Section 8. Regular Members. The Board Chair, Vice-Chair and the three (3) ex-officio regular members representing Congress and
NEDA have the right to sit as Chair, Vice-Chair and members thereof ipso facto upon their assumption into office. (Section 7, RA
8292 IRR)
The CHED Chairman is authorized to designate a CHED Commissioner as Chair of the Board.
Section 9. Designation of Representatives. If the Board members from Congress cannot attend regular or special meetings/sessions,
they may designate in writing their representatives. The other Board ex-officio members from the government shall personally
attend the Board meetings and sessions. (Section 8, RA 8292 IRR)
Section 10. Faculty Regent. The duly elected President of the Faculty Association shall sit as member of the Board. The term of office
shall be co- terminous with the term of office in such capacity in accordance with the Association’s Constitution and By-Laws. (Sec.
3-a-vi and 3-b, RA 8292 and Sec. 11, IRR)
Section 11. Student Regent. The President of the Federated Student Council (FSC) shall sit as member of the Board. (Sec. 3-a-vii, RA
8292). In the event the student loses his/her status by way of graduation, dismissal, transfer, or other causes, the duly elected
representative shall cease as member of the GB. (Sec. 11, RA 8292 IRR)
Section 12. Board Secretary. The Board shall appoint a secretary upon the recommendation of the President who shall serve both
the Board and the university or college and shall keep all records and minutes of proceedings of the GB. (Sec. 7, RA 8292 and Sec.
33 IRR)
Chapter 8
Board Meetings
Section 13. Regular Meetings. The Board shall regularly meet at least once every quarter. (Sec. 8, RA 9403)
The SUC President shall be responsible for the needed preparations to ensure the smooth conduct of Regular Board Meetings. (Sec.
12.3, RA 8292 IRR)
Section 14. Notice of Meeting. The Board Secretary shall issue the Notice of Regular Meetings at least seven (7) days before the
scheduled meeting and shall furnish every Board member the proposed agenda and pertinent supporting documents authorized by
the SUC President. (Sec. 7, RA 8292 and Sec. 33 IRR) The Board Secretary shall secure the confirmation of attendance one (1) day
before the GB meeting.
Section 15. Special Board Meetings. The Board Chair or Vice-Chair may call special meetings whenever necessary, provided the
members of the Board have been duly notified in writing at least three (3) days before the date of the special meeting. (Sec. 12.4,
RA 8292 IRR)
Board members may petition the Chair or Vice-Chair for a special meeting based on legitimate and urgent concerns requiring Board
action and decision. (Sec. 12.4, RA 8292 IRR)
The agenda of special meetings shall be limited to specific matters needing urgent action/resolution of the Board.
Upon instruction of the Board Chair or Vice-Chair, the Board Secretary shall issue a Notice of Special Board Meeting and shall furnish
every Board member the proposed agenda and pertinent supporting documents. (Sec. 7, RA 8292)
Section 16. Presiding Board Meetings. The Board Chair shall preside over regular and special meetings. (Sec. 14 and 16, RA 8292
IRR) In the absence of a duly designated Board Chair, the President who is the GB Vice-Chair shall preside over the scheduled
regular or special meeting. (Sec. 3- c, RA 8292 and Sec. 14, RA 8292 IRR).
If the Board Chair or SUC President is not in attendance, the scheduled meeting shall be deferred and rescheduled to another date
as agreed upon by the other members.
Section 17. Determining a Quorum. After the Board Chair has called the board meeting to order, the Board Secretary shall call the
roll. Based on the number of GB members in attendance, the Board Secretary shall declare whether or not there is a quorum.
A majority of fifty percent plus one (50%+1) of all members holding office shall constitute a quorum, provided the Board Chair or
President is among those present in the meeting. (Sec. 3-c, RA 8292 and Sec. 13, RA 8292 IRR)
If a quorum cannot be declared for reason that the attendance does not constitute the majority of the Board members, the Board
Chair may convert the meeting into an executive session if the agenda is extremely urgent, provided that the actions taken shall be
submitted for confirmation of the Board in the subsequent meeting.
Section 18. Securing Board Authority/Approval via Referendum. In case of urgent matters requiring board action/resolution, the President
may secure a Board decision through a referendum if the Board cannot be convened for valid reasons.
, BPSU Administrative Manual
referendums shall be limited to academic and administrative matters.
Section 19. Preparing the Agenda of Board Meetings. The President shall initiate the submission of proposed agenda matters by the
Vice-Presidents, Campus Directors, Deans, Directors and other administrative officials at least twenty (20) days before the scheduled
Board Meetings.
