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Chapter
10
Displaying Information from Tally
Tally’s Display of information is designed to allow a user get the maximum
benefit of the data that is entered. A user gets a holistic picture of the data and is also able to
present information using different options. The purpose of compiling data is present it in
comprehensible accounting reports. On entering the vouchers, Tally uses the same data and
provides you with the management control reports in addition to all books and statements.
The display screens of Tally are dynamic and interactive. They are not spooled
print files but are specially designed for the screen. Whatever you see on the screen can be
printed as well depending upon your printer’s capabilities.
To view the Display Menu:
Go to Gateway of Tally> Display
The following screen displays
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Gateway of Tally displays only the Balance Sheet and Profit & Loss Account
directly as these statements are considered the most important. All the other Tally reports are
classified into two broad categories, namely. Accounting reports and Inventory reports
conforming to the two major areas of operations. Each area is further grouped into books and
statements.
The Cash and Funds Flow display too has not been grouped under Statements of
Accounts.
Trial Balance provides you a report on the account balances sorted by groups, for
all the accounts of the selected company. In other words, the Trial balance displays a collection
of main groups and their closing balances.
The Stock Summary is a statement of stock-in-hand on a particular date and gets
updated every transaction so as to provide the current stock position.
The Ratio Analysis Statement is a single sheet report indicating the company’s
performance based on values and key indicators, over a selected period. This report gives a
manager an idea of the company’s financial condition and where it is going in the short-term.
The Day Book contains all vouchers for the day, including inventory vouchers. Its
purpose is to show you a day’s transactions, though you can display a report for any period
using Change period option.
The List of Accounts gives the tree structure of all your masters, namely, Groups,
Ledgers, Stock items, Cost Centers, Currencies, etc.
Exception Reports are those reports that track unusual transactions or balances.
BASIC FEATURES OF DISPLAYING REPORTS
Tally creates the books of accounts and the financial statement based on the
vouchers entered till date. You can then customize the appearance of reports as required.
For example, you can compare different companies, periods of the financial year,
groups and ledgers.
Press Enter after highlighting the item in a report, to navigate to the next level of
detail till you reach an individual voucher. Similarly, you can navigate back to higher levels by
pressing Esc. The special features available for a displayed report are indicated on the button
bar, which can be operated by a single- click of the mouse.
Accessing reports
190
, The Gateway of Tally menu provides access to all the financial reports listed in the
Display Menu.
For example, if you want to view the Sales Register,
Go to Gateway of Tally > Display > Account Books > Sales Register. Tally will
display the report for the currently selected period.
Modifying Reports
On selecting a report, the screen displays. Modify the display to suit you
requirements using the appropriate buttons form th button bar.
If you select the buttons using the keyboard, the conventions are:
F (n):- Press the F (n) key
F (n):- Press Alt + F (n)
F (n):-Press Ctrl + F (n)
Note: Here n is used as an example of a function key (Eg. F1, F2 and so on).
(Alt + F1) F1: - Detailed/Condensed
Adds a further level of detail to the report, or condenses the report.
F2: Period
You can change the period of the report by specifying From/To dates.
F3: Company
If you have more than one company select, this button enables you to switch
among them to display the new company data in the current screen format.
191
, F4: to F10:
The functions performed by these buttons vary from report to report.
F11: Company Features
This button is not related to displaying reports but to setting the options that affect
the voucher entry.
F12: Configure
This button is very relevant to displaying reports and enables you to define the
report specific options.
For example, depending on the report displayed you can specify whether it should
be in horizontal or vertical format, show percentages, show gross profit, show opening and/or
closing balances, change the periodicity, change the sorting method, and so on.
For instance, if you want to view graphs with monthly reports:
1. Select the F12: Configure Button while in the Gateway of Tally screen and you
will be taken to the Configuration menu.
2. select General and by default Show Monthly Reports with Graphs under Other
Options is set to Yes. If this option is No set it to Yes.
192
Chapter
10
Displaying Information from Tally
Tally’s Display of information is designed to allow a user get the maximum
benefit of the data that is entered. A user gets a holistic picture of the data and is also able to
present information using different options. The purpose of compiling data is present it in
comprehensible accounting reports. On entering the vouchers, Tally uses the same data and
provides you with the management control reports in addition to all books and statements.
The display screens of Tally are dynamic and interactive. They are not spooled
print files but are specially designed for the screen. Whatever you see on the screen can be
printed as well depending upon your printer’s capabilities.
To view the Display Menu:
Go to Gateway of Tally> Display
The following screen displays
189
, https://sscstudy.com/
Gateway of Tally displays only the Balance Sheet and Profit & Loss Account
directly as these statements are considered the most important. All the other Tally reports are
classified into two broad categories, namely. Accounting reports and Inventory reports
conforming to the two major areas of operations. Each area is further grouped into books and
statements.
The Cash and Funds Flow display too has not been grouped under Statements of
Accounts.
Trial Balance provides you a report on the account balances sorted by groups, for
all the accounts of the selected company. In other words, the Trial balance displays a collection
of main groups and their closing balances.
The Stock Summary is a statement of stock-in-hand on a particular date and gets
updated every transaction so as to provide the current stock position.
The Ratio Analysis Statement is a single sheet report indicating the company’s
performance based on values and key indicators, over a selected period. This report gives a
manager an idea of the company’s financial condition and where it is going in the short-term.
The Day Book contains all vouchers for the day, including inventory vouchers. Its
purpose is to show you a day’s transactions, though you can display a report for any period
using Change period option.
The List of Accounts gives the tree structure of all your masters, namely, Groups,
Ledgers, Stock items, Cost Centers, Currencies, etc.
Exception Reports are those reports that track unusual transactions or balances.
BASIC FEATURES OF DISPLAYING REPORTS
Tally creates the books of accounts and the financial statement based on the
vouchers entered till date. You can then customize the appearance of reports as required.
For example, you can compare different companies, periods of the financial year,
groups and ledgers.
Press Enter after highlighting the item in a report, to navigate to the next level of
detail till you reach an individual voucher. Similarly, you can navigate back to higher levels by
pressing Esc. The special features available for a displayed report are indicated on the button
bar, which can be operated by a single- click of the mouse.
Accessing reports
190
, The Gateway of Tally menu provides access to all the financial reports listed in the
Display Menu.
For example, if you want to view the Sales Register,
Go to Gateway of Tally > Display > Account Books > Sales Register. Tally will
display the report for the currently selected period.
Modifying Reports
On selecting a report, the screen displays. Modify the display to suit you
requirements using the appropriate buttons form th button bar.
If you select the buttons using the keyboard, the conventions are:
F (n):- Press the F (n) key
F (n):- Press Alt + F (n)
F (n):-Press Ctrl + F (n)
Note: Here n is used as an example of a function key (Eg. F1, F2 and so on).
(Alt + F1) F1: - Detailed/Condensed
Adds a further level of detail to the report, or condenses the report.
F2: Period
You can change the period of the report by specifying From/To dates.
F3: Company
If you have more than one company select, this button enables you to switch
among them to display the new company data in the current screen format.
191
, F4: to F10:
The functions performed by these buttons vary from report to report.
F11: Company Features
This button is not related to displaying reports but to setting the options that affect
the voucher entry.
F12: Configure
This button is very relevant to displaying reports and enables you to define the
report specific options.
For example, depending on the report displayed you can specify whether it should
be in horizontal or vertical format, show percentages, show gross profit, show opening and/or
closing balances, change the periodicity, change the sorting method, and so on.
For instance, if you want to view graphs with monthly reports:
1. Select the F12: Configure Button while in the Gateway of Tally screen and you
will be taken to the Configuration menu.
2. select General and by default Show Monthly Reports with Graphs under Other
Options is set to Yes. If this option is No set it to Yes.
192
