Records Management Final Exam Questions and
complete Solutions
Dictionary arrangement CORRECT ANSWERS a filing arrangement in which all entries are in alphabetic order
Direct Access CORRECT ANSWERS a method of access to records without reference to an index of other finding aid
Subject records management CORRECT ANSWERS an alphabetic system of storing & retrieving records by their subject or topic
Inspecting CORRECT ANSWERS checking a record to determine whether it is ready to be filed
Relative Index CORRECT ANSWERS a dictionary type listing of all possible words & combinations of words by which records may be requested
Numeric Index CORRECT ANSWERS a current list of all files by the file numbers
Name Index CORRECT ANSWERS a listing of all correspondent's names stored in a subject file Alphabetic Index CORRECT ANSWERS a reference to a numeric file, organized alphabetically, that is used when the name or subject is known but not the assigned
number
Nonconsecutive numbering CORRECT ANSWERS a system of numbers that has blocks of numbers omitted
Alphanumeric coding CORRECT ANSWERS a coding system that combines letters and numbers, in combination with punctuation marks, to develop codes for classifying & retrieving information
Middle-digit storage CORRECT ANSWERS a numeric storage method in which the middle digits are used as the primary division for organizing the filing system.
Block-numeric coding CORRECT ANSWERS a coding system based on the assignment of number ranges to subjects
Duplex-numeric coding CORRECT ANSWERS a coding system using numbers (sometimes letters) with 2 or more parts separated by a dash, space or comma
Consecutive numbering method CORRECT ANSWERS a method which consecutively numbered records are arranged in ascending number order - from the
lowest to highest
Decimal-numeric coding CORRECT ANSWERS a numeric method where records
are classified by subject in units of ten & coded for arrangement in numeric order
complete Solutions
Dictionary arrangement CORRECT ANSWERS a filing arrangement in which all entries are in alphabetic order
Direct Access CORRECT ANSWERS a method of access to records without reference to an index of other finding aid
Subject records management CORRECT ANSWERS an alphabetic system of storing & retrieving records by their subject or topic
Inspecting CORRECT ANSWERS checking a record to determine whether it is ready to be filed
Relative Index CORRECT ANSWERS a dictionary type listing of all possible words & combinations of words by which records may be requested
Numeric Index CORRECT ANSWERS a current list of all files by the file numbers
Name Index CORRECT ANSWERS a listing of all correspondent's names stored in a subject file Alphabetic Index CORRECT ANSWERS a reference to a numeric file, organized alphabetically, that is used when the name or subject is known but not the assigned
number
Nonconsecutive numbering CORRECT ANSWERS a system of numbers that has blocks of numbers omitted
Alphanumeric coding CORRECT ANSWERS a coding system that combines letters and numbers, in combination with punctuation marks, to develop codes for classifying & retrieving information
Middle-digit storage CORRECT ANSWERS a numeric storage method in which the middle digits are used as the primary division for organizing the filing system.
Block-numeric coding CORRECT ANSWERS a coding system based on the assignment of number ranges to subjects
Duplex-numeric coding CORRECT ANSWERS a coding system using numbers (sometimes letters) with 2 or more parts separated by a dash, space or comma
Consecutive numbering method CORRECT ANSWERS a method which consecutively numbered records are arranged in ascending number order - from the
lowest to highest
Decimal-numeric coding CORRECT ANSWERS a numeric method where records
are classified by subject in units of ten & coded for arrangement in numeric order
