Event Coordination Final Exam 2023 Graded A+;(This is
the actual test)
one of our jobs as event planners is to stay on top of what type of major
transformations that occur over time?
technological advances
why do we have post-event meetings?
to find out how to better serve the event next time
_____________ and ______________ education is a necessity in today's ever-
changing landscape
constant and continuing
when it comes to money, what should you not be afraid to ask for?
freebies and discounts
which events are typically business/industry/education related and geared toward
like-minded , work-oriented people?
business and educational events
what are five aspects of event planning that are common to every event?
research
design
planning
coordination
evaluation
the _______________ is the general purpose of the event that provides a road
map for the planning process
goal
_________________ are measurable, attainable targets that contribute to the
accomplishment of the goal
objectives
what are two things necessary for a successful event?
goals and objectives
what should all planning sessions include?
all the significant players, those people who will be involved in the entire process: staff,
hired consultants, vendors, the accounting department, etc.
what is an example of a high-level goal question?
who is the target audience?
what are four teams to break into when planning an event?
operational, financial, marketing, legal
give an example of who to contact if your event is in a town other than where you
live
a CVB
what tools keep everyone involved in planning an event on track and focused on
meeting deadlines?
timelines and checklists
what does CSR stand for? what does it mean?
, corporate social responsibility
a concept whereby organizations voluntarily adopt interests of the communities in which
they operate
how much waste do events produce?
tons
what does it mean to be socially responsible?
being environmentally friendly in your decision-making process
Why is it important for events to be socially responsible?
to sustain our resources and make our planet a better place for our citizens`
By reducing waste, organizations can save _____________, ___________, and
__________ from hitting our landfills. it is becoming popular to demonstrate
social and environmental responsibility by using resources wisely.
save trees, water or carbons and keep tons of waste from hitting our landfills
what is the top-rated "green" city?
Portland, Oregon
what is "green washing"? why should we beware of "green washing"?
using the word "green" because it covers everything from climate change to recycled
paper, to make you sound more environmentally conscious
some places/people will try to make you think they are highly environmentally friendly
when they are only recycling cans and bottles.
What should set the tone for your location and site selection?
your defined purpose
_______________ allow you to confirm the information provided about a property
and allow you to evaluate it personally and meet the personnel.
site inspections
What are some advantages of using a CVB to assist in your planning?
They can create collateral material, assist with on-site logistics and registration, provide
housing bureau services, develop pre- and post conference activities, and help with site
inspections
What are five of the amenities you can request an RFP?
spa, pool, fitness center, business center, room service
When choosing a speaker you need to make sure he/she is ______________.
reliable, recognizable, and has something to offer your group
Consider ______________, _____________, ____________, and ______________
when choosing dates and times for events
major holidays, religious observations, school breaks, and extra-long weekends
When planning the time and date of an event it is important to
____________________.
do some research
When planning an event you want to choose a ______________ that will give your
participants the best experience possible
location
What does ADA stand for and why should you worry about it?
ADA: Americans with Disabilities Act
reasonable accommodation without an undue hardship
the actual test)
one of our jobs as event planners is to stay on top of what type of major
transformations that occur over time?
technological advances
why do we have post-event meetings?
to find out how to better serve the event next time
_____________ and ______________ education is a necessity in today's ever-
changing landscape
constant and continuing
when it comes to money, what should you not be afraid to ask for?
freebies and discounts
which events are typically business/industry/education related and geared toward
like-minded , work-oriented people?
business and educational events
what are five aspects of event planning that are common to every event?
research
design
planning
coordination
evaluation
the _______________ is the general purpose of the event that provides a road
map for the planning process
goal
_________________ are measurable, attainable targets that contribute to the
accomplishment of the goal
objectives
what are two things necessary for a successful event?
goals and objectives
what should all planning sessions include?
all the significant players, those people who will be involved in the entire process: staff,
hired consultants, vendors, the accounting department, etc.
what is an example of a high-level goal question?
who is the target audience?
what are four teams to break into when planning an event?
operational, financial, marketing, legal
give an example of who to contact if your event is in a town other than where you
live
a CVB
what tools keep everyone involved in planning an event on track and focused on
meeting deadlines?
timelines and checklists
what does CSR stand for? what does it mean?
, corporate social responsibility
a concept whereby organizations voluntarily adopt interests of the communities in which
they operate
how much waste do events produce?
tons
what does it mean to be socially responsible?
being environmentally friendly in your decision-making process
Why is it important for events to be socially responsible?
to sustain our resources and make our planet a better place for our citizens`
By reducing waste, organizations can save _____________, ___________, and
__________ from hitting our landfills. it is becoming popular to demonstrate
social and environmental responsibility by using resources wisely.
save trees, water or carbons and keep tons of waste from hitting our landfills
what is the top-rated "green" city?
Portland, Oregon
what is "green washing"? why should we beware of "green washing"?
using the word "green" because it covers everything from climate change to recycled
paper, to make you sound more environmentally conscious
some places/people will try to make you think they are highly environmentally friendly
when they are only recycling cans and bottles.
What should set the tone for your location and site selection?
your defined purpose
_______________ allow you to confirm the information provided about a property
and allow you to evaluate it personally and meet the personnel.
site inspections
What are some advantages of using a CVB to assist in your planning?
They can create collateral material, assist with on-site logistics and registration, provide
housing bureau services, develop pre- and post conference activities, and help with site
inspections
What are five of the amenities you can request an RFP?
spa, pool, fitness center, business center, room service
When choosing a speaker you need to make sure he/she is ______________.
reliable, recognizable, and has something to offer your group
Consider ______________, _____________, ____________, and ______________
when choosing dates and times for events
major holidays, religious observations, school breaks, and extra-long weekends
When planning the time and date of an event it is important to
____________________.
do some research
When planning an event you want to choose a ______________ that will give your
participants the best experience possible
location
What does ADA stand for and why should you worry about it?
ADA: Americans with Disabilities Act
reasonable accommodation without an undue hardship
