CTCD March 2023 Questions With Complete Solutions.
What is the dollar threshold for a Spot Purchase?
<$10K
Contracts over this amount are required to be posted on ESBD.
$25K
What is Purchasing Authority?
The ability of an agency to purchase goods and services using state funds.
What is Delegation of Purchasing Authority?
Assigning purchasing authority to an agency.
How many vendors must be solicited for CMBL purchases that are over $10K and
up to $25K?
3 (2 of them must be HUB vendors)
How many vendors must be solicited for CMBL purchases greater than $25K?
All vendors within the geographic region
What is the timeframe for reporting to the VPTS?
30 days
Contracts over this value require a report to the VTPS
>$25K
For contracts valued over $5M, when is a report to VTPS required?
Each year and at every milestone
For contracts above this value, a non-report to the VTPS prevents the contract
from being extended until the VTPS report is submitted
>$5M
What document is due annually by November 30th?
Agency procurement plan
For contracts valued at $1M and above, what two forms are required?
SAO Nepotism Disclosure form and Form 1295 (vendor)
At what point in the procurement process is vendor communication very limited?
During solicitation drafting
This type of purchase requires an acquisition plan.
Major Information Resource Projects (MIRPs)
What are the condensed purchasing process steps?
State and federal surplus
Set-aside programs
Interagency interlocal co-op contracts
SPD term contracts
TXMAS / SPD delegated purchases
SPD administration agency specific contracts
The set-aside programs consist of:
TCI
State Use (WorkQuest)
This can be requested from TCI when the following cannot be met: price; not able
to meet delivery date, precise specifications
TCI waiver
The State Use program exceptions consist of the following:
, Quality
Quantity
Life Cycle Costs
Delivery Time
A State Use exception may not be based on:
price
This type of report is submitted to SPD monthly when purchases are not made
though WorkQuest
State Use Exception report
The price listed on the TXMAS contract is the:
maximum price allowable
For TXMAS purchases, a PO can be issued directly to the vendor for amounts up
to:
$50K
For TXMAS purchases over this amount, bids from 3 TXMAS vendors must be
obtained
>$50K
SPD Delegation by Rule refers to purchases within these dollar thresholds:
<$10K (spot purchases)
Goods up to $50K
Services up to $100K
These two types of purchases are allowed under SPD Delegation By Rule
Internal repair purchases
Emergency purchases
A delegation request to SPD using an Open Market Request is required for
purchases of this greater than this amount
Goods >$50K
A delegation request to SPD through the POD is required for purchases of this
greater than this amount
Services >$100K
This purchasing method is mainly used for Automated Information Services.
RFO
The suggested lead time for procurements is:
180 days
A CAT review is required for this dollar threshold:
>$5M
A QAT review is required for this dollar threshold
>$10M
Solicitations are required to be posted to ESBD for this dollar threshold:
>$25K
Standard form used by committee members to review respondents
Scoring matrix
Legal elements of a contract:
Offer
Acceptance
Legal purpose
What is the dollar threshold for a Spot Purchase?
<$10K
Contracts over this amount are required to be posted on ESBD.
$25K
What is Purchasing Authority?
The ability of an agency to purchase goods and services using state funds.
What is Delegation of Purchasing Authority?
Assigning purchasing authority to an agency.
How many vendors must be solicited for CMBL purchases that are over $10K and
up to $25K?
3 (2 of them must be HUB vendors)
How many vendors must be solicited for CMBL purchases greater than $25K?
All vendors within the geographic region
What is the timeframe for reporting to the VPTS?
30 days
Contracts over this value require a report to the VTPS
>$25K
For contracts valued over $5M, when is a report to VTPS required?
Each year and at every milestone
For contracts above this value, a non-report to the VTPS prevents the contract
from being extended until the VTPS report is submitted
>$5M
What document is due annually by November 30th?
Agency procurement plan
For contracts valued at $1M and above, what two forms are required?
SAO Nepotism Disclosure form and Form 1295 (vendor)
At what point in the procurement process is vendor communication very limited?
During solicitation drafting
This type of purchase requires an acquisition plan.
Major Information Resource Projects (MIRPs)
What are the condensed purchasing process steps?
State and federal surplus
Set-aside programs
Interagency interlocal co-op contracts
SPD term contracts
TXMAS / SPD delegated purchases
SPD administration agency specific contracts
The set-aside programs consist of:
TCI
State Use (WorkQuest)
This can be requested from TCI when the following cannot be met: price; not able
to meet delivery date, precise specifications
TCI waiver
The State Use program exceptions consist of the following:
, Quality
Quantity
Life Cycle Costs
Delivery Time
A State Use exception may not be based on:
price
This type of report is submitted to SPD monthly when purchases are not made
though WorkQuest
State Use Exception report
The price listed on the TXMAS contract is the:
maximum price allowable
For TXMAS purchases, a PO can be issued directly to the vendor for amounts up
to:
$50K
For TXMAS purchases over this amount, bids from 3 TXMAS vendors must be
obtained
>$50K
SPD Delegation by Rule refers to purchases within these dollar thresholds:
<$10K (spot purchases)
Goods up to $50K
Services up to $100K
These two types of purchases are allowed under SPD Delegation By Rule
Internal repair purchases
Emergency purchases
A delegation request to SPD using an Open Market Request is required for
purchases of this greater than this amount
Goods >$50K
A delegation request to SPD through the POD is required for purchases of this
greater than this amount
Services >$100K
This purchasing method is mainly used for Automated Information Services.
RFO
The suggested lead time for procurements is:
180 days
A CAT review is required for this dollar threshold:
>$5M
A QAT review is required for this dollar threshold
>$10M
Solicitations are required to be posted to ESBD for this dollar threshold:
>$25K
Standard form used by committee members to review respondents
Scoring matrix
Legal elements of a contract:
Offer
Acceptance
Legal purpose
