Certified Texas Contract Developer Practice Exam Quizzes
With Complete Answers.
Vendor Communication
Communication between vendors and public procurement professionals is vital and
encouraged.
All communication must cease once the solicitation drafting process commences to
ensure integrity of procurement.
There are allowable and unallowable vendor-procurement interactions.
Surplus Programs
Purchasing Goods, go here first.
Federal surplus: comes from US govt, no public sales, usually lower fees than state.
State surplus: Property from state agencies, available for direct transfer to agency,
eventually available for sale to public.
Set Aside programs
step 2 of purchasing goods
Must be determined to be unsuitable before beginning a procurement from another
source.
Texas Correctional Industries
Texas Workforce Commission (WorkQuest and TPPD)
Must file a vendor performing report
Texas Correctional Industries (TCI)
a division of TDCJ that manufactures goods and services using primarily offender labor
for purchase by TX govt entities.
Competitive bidding not required,
Available through TX Smart Buy,
Complete VPTS
TCI Waiver Process
Process used to request not using TCI.
TCI evaluates and approves or denies waiver.
Keep waiver in procurement file.
Texas Purchasing from People with Disabilities Exception Reporting
must report through CPA TPPD reporting tool the reason commodities or services that
could have been purchased through WorkQuest but were instead purchased from
another vendor.
Exceptions include: quality, quantity, life-cycle costs, delivery time.
Statewide Term Contracts and Managed Contracts
Established by SPD as a source for procurement of goods and services.
Go here first before going to open market.
See contracts already created to use.
Purchase Order Change Notice
Used when a change to an order is required.
Needed for any change regardless of if initial purchase was through a managed
contract or from TX Smart Buy.
DO PROMPTLY! (within 30 days)
, Texas Multiple Award Schedule (TXMAS)
contracts to supplement the term contracts issued and negotiated by SPD.
Awarded with SPD terms and conditions overlaying existing federal govt or other govt
entity base contract.
Agencies may use without obtaining delegated authority from SPD.
Texas Multiple Award Schedule (TXMAS) thresholds
$0- 50,000: go directly to TXMAS vendor
$50,000- 1M: obtain a price quote from 3 vendors
$1M or greater: Minimum of 6 vendors
If not enough vendors available, then document the limited number.
Department of Information Resources (DIR)
A state agency created in 1989 that serves as the chief information office for the State
of Texas. Agencies are required to purchase through DIR unless otherwise exempted.
Request for Offer (RFO)
Must be used for IT Procurements, if cannot use DIR contracts.
Waiver is needed
In order to not use DIR a
DIR
Less than $50K
Bidding requirements for DIR Cooperative Contracts:
Can purchase without submitting a price request to multiple vendors.
DIR
$50k- $1M
Must submit a price request to at least 3 vendors on DIRs list in the category to which
the contract relates.
DIR
$1M-$5M
Must submit a price request to at least 6 vendors on DIRs list in the category to which
the contract relates. If 6 vendors are unavailable, Price Request must be sent to all
applicable vendors.
DIR
Over $5M
A state agency is required to submit its own solicitation via an RFO.
Vendor Performance Tracking System
Use this statutorily required method of reporting vendors once the contracts are
completed or closed out and /or throughout the life cycle of the contract.
Texas Smart Buy
Statewide contracts procured and managed by SPD must use a purchase order through
this system.
Policy and Outreach (SPD)
Conducts policy research, training, and certification and customer support services.
Statewide Mail Operations
Provides state agencies and universities a variety of mail operations services.
Statewide Contract Development and Contract Management
With Complete Answers.
Vendor Communication
Communication between vendors and public procurement professionals is vital and
encouraged.
All communication must cease once the solicitation drafting process commences to
ensure integrity of procurement.
There are allowable and unallowable vendor-procurement interactions.
Surplus Programs
Purchasing Goods, go here first.
Federal surplus: comes from US govt, no public sales, usually lower fees than state.
State surplus: Property from state agencies, available for direct transfer to agency,
eventually available for sale to public.
Set Aside programs
step 2 of purchasing goods
Must be determined to be unsuitable before beginning a procurement from another
source.
Texas Correctional Industries
Texas Workforce Commission (WorkQuest and TPPD)
Must file a vendor performing report
Texas Correctional Industries (TCI)
a division of TDCJ that manufactures goods and services using primarily offender labor
for purchase by TX govt entities.
Competitive bidding not required,
Available through TX Smart Buy,
Complete VPTS
TCI Waiver Process
Process used to request not using TCI.
TCI evaluates and approves or denies waiver.
Keep waiver in procurement file.
Texas Purchasing from People with Disabilities Exception Reporting
must report through CPA TPPD reporting tool the reason commodities or services that
could have been purchased through WorkQuest but were instead purchased from
another vendor.
Exceptions include: quality, quantity, life-cycle costs, delivery time.
Statewide Term Contracts and Managed Contracts
Established by SPD as a source for procurement of goods and services.
Go here first before going to open market.
See contracts already created to use.
Purchase Order Change Notice
Used when a change to an order is required.
Needed for any change regardless of if initial purchase was through a managed
contract or from TX Smart Buy.
DO PROMPTLY! (within 30 days)
, Texas Multiple Award Schedule (TXMAS)
contracts to supplement the term contracts issued and negotiated by SPD.
Awarded with SPD terms and conditions overlaying existing federal govt or other govt
entity base contract.
Agencies may use without obtaining delegated authority from SPD.
Texas Multiple Award Schedule (TXMAS) thresholds
$0- 50,000: go directly to TXMAS vendor
$50,000- 1M: obtain a price quote from 3 vendors
$1M or greater: Minimum of 6 vendors
If not enough vendors available, then document the limited number.
Department of Information Resources (DIR)
A state agency created in 1989 that serves as the chief information office for the State
of Texas. Agencies are required to purchase through DIR unless otherwise exempted.
Request for Offer (RFO)
Must be used for IT Procurements, if cannot use DIR contracts.
Waiver is needed
In order to not use DIR a
DIR
Less than $50K
Bidding requirements for DIR Cooperative Contracts:
Can purchase without submitting a price request to multiple vendors.
DIR
$50k- $1M
Must submit a price request to at least 3 vendors on DIRs list in the category to which
the contract relates.
DIR
$1M-$5M
Must submit a price request to at least 6 vendors on DIRs list in the category to which
the contract relates. If 6 vendors are unavailable, Price Request must be sent to all
applicable vendors.
DIR
Over $5M
A state agency is required to submit its own solicitation via an RFO.
Vendor Performance Tracking System
Use this statutorily required method of reporting vendors once the contracts are
completed or closed out and /or throughout the life cycle of the contract.
Texas Smart Buy
Statewide contracts procured and managed by SPD must use a purchase order through
this system.
Policy and Outreach (SPD)
Conducts policy research, training, and certification and customer support services.
Statewide Mail Operations
Provides state agencies and universities a variety of mail operations services.
Statewide Contract Development and Contract Management
