CTCM LATEST EXAM 2023/2024
Contracts $100,000 or more
Must go to POD - Procurement Oversight & Delegation; HUB subcontracting probable
Statewide Procurement Division (SPD)
the central authority for state agencies for procurement guidance, education, statewide
contract development services, and delegation of purchasing authority.
Statewide Procurement Policy and Outreach
used by state agencies
Contract Advisory Team-Review and Delegation (CAT-RAD) Program
conducts solicitation reviews and delegation of authority, services greater than
$100,000, Greater than $5M+ coordinates reviews of solicitation
Centralized Master Bidder's List (CMBL)
Master databases to foster competition between vendors. Has an essential list, with
additional list that references HUB
is a vendor required to be on CMBL to do business with the state of texas?
No
No
is a vendor required to be on CMBL to do business with the state of texas?
Historically Underutilized Business (HUB) Program
promotes full and equal business opportunities
Office of Vehicle Management (OVFM)
Manages and assist agencies with reporting their fleet vehicles on the states reporting,
inter agency contracts with state agencies and institutions of higher education to
maintain the system, ability for state agencies to monitor fleet maintenance and vehicle
information
Manages and assist agencies with reporting their fleet vehicles on the states
reporting, inter agency contracts with state agencies and institutions of higher
education to maintain the system, ability for state agencies to monitor fleet
maintenance and vehicle information
contracts travel services for state agencies, institutions of higher education, TX
smartbuy members, local governments, public school districts, and community colleges.
Also monitors contracts and hotel rate agreements.
Solicitations $25000+ are required to post on what?
This is used for posting solicitations and informs potential contracting
opportunities and notification of contract awards
Electronic State Business Daily (ESBD)
Vendor performance tracking system (VPTS)
a system that collects vendor performance reports from state agencies. Reports must
be submitted for contracts $25,000+. This system is used for scoring vendors, tracking
vendor performance, and supplying information to state agencies. It provides vendors
with an opportunity to respond to negative performance review
Agency Procurement Plans
due annually to the comptrollers office by Nov 30th. TAC 20.132. keep contact
information updated and current & the more details provided the better
Conflict of interest
, has controlling interest, owns a percentage of the voting interest, owns more than
25000 of the fair market value, holds shares, serves on the board of directors, serves as
an elected officer, is an employee, or could foresee a self benefit
Nepotism
a form of conflict of interest that involves an explicit act of using ones position to favor a
relative
businesses with a contract of $1M in value are required to submit a what before
entering into a contract?
disclosure of interested parties form (1295)
it is important to avoid the appearance of special favors when using public funds.
all ________________ must Cease once the solicitation process commences.
Vendor Communication
Suspected fraud, waste or abuse must be reported to which State Agency?
This misuse is reported to the State Auditors Office
What is the purpose of the Contract Administration Plan (CAP)
identify the contract administration team, assign roles and responsibilities, monitoring
method to ensure that the contract requirement are met.
What information is included in the Contract Administration Plan (CAP)
project name, project award, completion date, justification of procurement method,
deliverables, requirements, and security.
RFP
Request for Proposals - recommended when factors other than price are considered,
allows for negotiations,goods or services, provide innovative ideas.
IFB
Invitation for bids- used when requirements are clearly defined, price is a major
determining factor, and when products are highly standardised
RFO
Request for offers - allows negotiation
IT
hardware/software
telecom
RFQ
request for qualifications - Professional Services, Qualifications matched first, then price
Interagency Cooperation Contracts (IAC)
agreements/contracts between agencies
liquidated damages, compensatory damages, restitution damages are examples
of what?
Remedies
Warranties and maintenance agreements
these should be included in the solicitation and contract.
Managing Change
Solicitations should outline a process for change orders, amendments, and price
adjustments. contract price adjustments, price decreases and discount increases, price
adjustment based on index, discount from list, how do you want the change process to
effectively occur.
Quality Assurance Team QAT
Contracts $100,000 or more
Must go to POD - Procurement Oversight & Delegation; HUB subcontracting probable
Statewide Procurement Division (SPD)
the central authority for state agencies for procurement guidance, education, statewide
contract development services, and delegation of purchasing authority.
Statewide Procurement Policy and Outreach
used by state agencies
Contract Advisory Team-Review and Delegation (CAT-RAD) Program
conducts solicitation reviews and delegation of authority, services greater than
$100,000, Greater than $5M+ coordinates reviews of solicitation
Centralized Master Bidder's List (CMBL)
Master databases to foster competition between vendors. Has an essential list, with
additional list that references HUB
is a vendor required to be on CMBL to do business with the state of texas?
No
No
is a vendor required to be on CMBL to do business with the state of texas?
Historically Underutilized Business (HUB) Program
promotes full and equal business opportunities
Office of Vehicle Management (OVFM)
Manages and assist agencies with reporting their fleet vehicles on the states reporting,
inter agency contracts with state agencies and institutions of higher education to
maintain the system, ability for state agencies to monitor fleet maintenance and vehicle
information
Manages and assist agencies with reporting their fleet vehicles on the states
reporting, inter agency contracts with state agencies and institutions of higher
education to maintain the system, ability for state agencies to monitor fleet
maintenance and vehicle information
contracts travel services for state agencies, institutions of higher education, TX
smartbuy members, local governments, public school districts, and community colleges.
Also monitors contracts and hotel rate agreements.
Solicitations $25000+ are required to post on what?
This is used for posting solicitations and informs potential contracting
opportunities and notification of contract awards
Electronic State Business Daily (ESBD)
Vendor performance tracking system (VPTS)
a system that collects vendor performance reports from state agencies. Reports must
be submitted for contracts $25,000+. This system is used for scoring vendors, tracking
vendor performance, and supplying information to state agencies. It provides vendors
with an opportunity to respond to negative performance review
Agency Procurement Plans
due annually to the comptrollers office by Nov 30th. TAC 20.132. keep contact
information updated and current & the more details provided the better
Conflict of interest
, has controlling interest, owns a percentage of the voting interest, owns more than
25000 of the fair market value, holds shares, serves on the board of directors, serves as
an elected officer, is an employee, or could foresee a self benefit
Nepotism
a form of conflict of interest that involves an explicit act of using ones position to favor a
relative
businesses with a contract of $1M in value are required to submit a what before
entering into a contract?
disclosure of interested parties form (1295)
it is important to avoid the appearance of special favors when using public funds.
all ________________ must Cease once the solicitation process commences.
Vendor Communication
Suspected fraud, waste or abuse must be reported to which State Agency?
This misuse is reported to the State Auditors Office
What is the purpose of the Contract Administration Plan (CAP)
identify the contract administration team, assign roles and responsibilities, monitoring
method to ensure that the contract requirement are met.
What information is included in the Contract Administration Plan (CAP)
project name, project award, completion date, justification of procurement method,
deliverables, requirements, and security.
RFP
Request for Proposals - recommended when factors other than price are considered,
allows for negotiations,goods or services, provide innovative ideas.
IFB
Invitation for bids- used when requirements are clearly defined, price is a major
determining factor, and when products are highly standardised
RFO
Request for offers - allows negotiation
IT
hardware/software
telecom
RFQ
request for qualifications - Professional Services, Qualifications matched first, then price
Interagency Cooperation Contracts (IAC)
agreements/contracts between agencies
liquidated damages, compensatory damages, restitution damages are examples
of what?
Remedies
Warranties and maintenance agreements
these should be included in the solicitation and contract.
Managing Change
Solicitations should outline a process for change orders, amendments, and price
adjustments. contract price adjustments, price decreases and discount increases, price
adjustment based on index, discount from list, how do you want the change process to
effectively occur.
Quality Assurance Team QAT
