CTCM EXAM CORRECTLY ANSWERED & GRADED
A+
Procurement Method Determination
Step 2 of identifying the appropriate procurement method and if applicable issue a
solicitation.
Procurement Planning
Step 1 of defining the business need and establish the procurement objectives.
Contract Management
5th step of administer and enforce the terms of the contract.
Contract formation and award
4th step ensure that the awarded contract complies with applicable procurement law
and contains provisions that achieve the procurement objectives.
Vendor Selection
3rd step of fairly and objectively select the vendor that provides the best value to the
state.
During solicitation
once solicitation is issued, communication between procurement professionals and
vendors should follow the procedure outline in the solicitation.
drafting solicitation
Fact gathering is completed and solicitation drafting starts. Vendor communication must
cease. If a vendor is compensated by an agency for its assistance in drafting
specifications/scope of work for a solicitation, vendor will NOT be eligible to bid on
resulting contract.
Fact Gathering
An exchange of information between agency vendor for a need not already in contract
with agency.
What form do you need to fill out at a $1 million threshold and as needed?
Nepotism form and conflict of interest
What is the difference between conflict of interest and bribery?
Bribery: personal benefit
Conflict of interest: Possibility of influence by person/financial interest.
Interpreting existing vendor scores
Report score: score the agency assigns for one particular report.
Vendor score: score calculated by averaging all of a vendors report scores to provide an
overall vendor score.
what is cpa?
Texas Comptroller of Public Accounts
Define remedies
Provide protection if there is a contractual breach: liquidated damages, compensatory
damages, restitution damages, equitable remedies, punitive damages, nominal
damages.
types of terminations
termination by mutual agreement
termination for convenience
, termination for cause: cure notice and corrective action plan
termination for non-appropriation
What happens if there is an open records request?
all documents must be available
Affinity definition and example
official's or employees spouse and individuals related to spouse 1st: spouse, spouses
parent, children of spouse, spouses children. 2nd: spouses grandparents, spouses
grandchildren, spouses brother/sister, brother and sister partner
statewide mail operations
processes approx 147,000 pieces of mail per day
records retention
if the contract was executed on or after sept 1, 2015. After contract closes plus seven
years.
what form do you need to fill out to do business with an agency?
disclosure of interested parties form 1295. when 1million and above submit to ethics
committee
what grade would you give a vendor if you had a vendor that was perfect or had
few issues?
A
office of vehicle and fleet management
the dates fleet is currently comprised of 30,296 vehicles distributed among 99 agnecies.
when you are about to receive a shipment order, what has to be done immediately
upon arrival of that item?
testing, inspection and acceptance
record retention, how long do you need to keep a contract?
actual close out (AC)+7 years
SPD
statewide procurement division
what is considered if it is a no fault termination?
termination for convenience, force majare (act of God that cannot be controlled)
inspection, testing and acceptance (end user and or purchaser)
testing, shipping and receiving, carrier shipping methods
withdrawing payment
invoice errors, undocumented and or unsupported costs, remediating over payments to
the vendor, contractors performance is non-conforming and or unacceptable.
centralized masters bidding list (CMBL)
online directory, containing contract info and product categories of vendors registered to
receive procurement opportunities from pubic entities. $5000-$25,000= 3 active vendors
on the CMBL (two HUB must be solicited.
$25,000 and greater= all eligible vendors on the list must be solicited.
risk mitigation measures
licenses, certifications, insurance, bonds, warranties, maintenance agreement and
liability causes
change control
formal written approval of all changes prior to the change taking place.
evaluation of the impact of each change to the contracting objective.
A+
Procurement Method Determination
Step 2 of identifying the appropriate procurement method and if applicable issue a
solicitation.
Procurement Planning
Step 1 of defining the business need and establish the procurement objectives.
Contract Management
5th step of administer and enforce the terms of the contract.
Contract formation and award
4th step ensure that the awarded contract complies with applicable procurement law
and contains provisions that achieve the procurement objectives.
Vendor Selection
3rd step of fairly and objectively select the vendor that provides the best value to the
state.
During solicitation
once solicitation is issued, communication between procurement professionals and
vendors should follow the procedure outline in the solicitation.
drafting solicitation
Fact gathering is completed and solicitation drafting starts. Vendor communication must
cease. If a vendor is compensated by an agency for its assistance in drafting
specifications/scope of work for a solicitation, vendor will NOT be eligible to bid on
resulting contract.
Fact Gathering
An exchange of information between agency vendor for a need not already in contract
with agency.
What form do you need to fill out at a $1 million threshold and as needed?
Nepotism form and conflict of interest
What is the difference between conflict of interest and bribery?
Bribery: personal benefit
Conflict of interest: Possibility of influence by person/financial interest.
Interpreting existing vendor scores
Report score: score the agency assigns for one particular report.
Vendor score: score calculated by averaging all of a vendors report scores to provide an
overall vendor score.
what is cpa?
Texas Comptroller of Public Accounts
Define remedies
Provide protection if there is a contractual breach: liquidated damages, compensatory
damages, restitution damages, equitable remedies, punitive damages, nominal
damages.
types of terminations
termination by mutual agreement
termination for convenience
, termination for cause: cure notice and corrective action plan
termination for non-appropriation
What happens if there is an open records request?
all documents must be available
Affinity definition and example
official's or employees spouse and individuals related to spouse 1st: spouse, spouses
parent, children of spouse, spouses children. 2nd: spouses grandparents, spouses
grandchildren, spouses brother/sister, brother and sister partner
statewide mail operations
processes approx 147,000 pieces of mail per day
records retention
if the contract was executed on or after sept 1, 2015. After contract closes plus seven
years.
what form do you need to fill out to do business with an agency?
disclosure of interested parties form 1295. when 1million and above submit to ethics
committee
what grade would you give a vendor if you had a vendor that was perfect or had
few issues?
A
office of vehicle and fleet management
the dates fleet is currently comprised of 30,296 vehicles distributed among 99 agnecies.
when you are about to receive a shipment order, what has to be done immediately
upon arrival of that item?
testing, inspection and acceptance
record retention, how long do you need to keep a contract?
actual close out (AC)+7 years
SPD
statewide procurement division
what is considered if it is a no fault termination?
termination for convenience, force majare (act of God that cannot be controlled)
inspection, testing and acceptance (end user and or purchaser)
testing, shipping and receiving, carrier shipping methods
withdrawing payment
invoice errors, undocumented and or unsupported costs, remediating over payments to
the vendor, contractors performance is non-conforming and or unacceptable.
centralized masters bidding list (CMBL)
online directory, containing contract info and product categories of vendors registered to
receive procurement opportunities from pubic entities. $5000-$25,000= 3 active vendors
on the CMBL (two HUB must be solicited.
$25,000 and greater= all eligible vendors on the list must be solicited.
risk mitigation measures
licenses, certifications, insurance, bonds, warranties, maintenance agreement and
liability causes
change control
formal written approval of all changes prior to the change taking place.
evaluation of the impact of each change to the contracting objective.
