CTCM EXAM Questions & Answers
contract value
Initial Value of the contract, plus any amendments, renewals and extensions for the
contract's full existence
A contract with an initial value of $4 million, with 3 optional annual renewals of
the same amount. What is the contract value?
4 + (4+4+4 renewals) = 16 million
What is SPD?
State Procurement Division - Delegates purchasing authority to state agencies for non
IT goods & services
What is Purchasing authority?
The ability of an agency to purchase goods & services using state funds
What is Delegation of Purchasing Authority?
Assigning purchasing authority to an agency
Statewide Contract Development Team does what?
Develop & administer over 250 statewide contracts
Statewide Contract Development Team develops
Term, managed, and TXMAS contracts
Statewide Contract Development Team processes
Open Market Requisitions on behalf of the state
Which contracts do Statewide Contract Development team assist with?
Term, Managed, and TXMAS
Statewide contract management team assists with day to day
Contract management
Statewide contract management team assists with managing
Term, managed, and TxMAS contracts
Statewide contract management team assists with contract
Administration
Statewide contract management team assists with reporting
Requirements
Statewide contract management team assists with vendor
Performance issues
Statewide Mail Operations
Processes approx 14-17K pieces of mail per day
Office of Vehicle & Fleet management - def
Assists state agencies in managing their vehicle fleet
Statewide Travel Management Program monitors
travel activity
Statewide travel management program manages
Travel expenditures
Statewide travel management program provides
Discounted travel services
HUB promotes
Full and equal business opportunities
HUB is a subcontracting opportunity for
, Any procurement with an estimated contract value of 100,000 or greater
Define HUB
Historically Underutilized Business Program
- Promotes full and equal business opportunities
- Subcontracting opportunity for any procurement with an estimated contract value of
$100,000 or greater
Training & Policy Development provides
training courses, certifications, and continuing education courses for procurement
professionals
Training & Policy Development conducts
Policy outreach and clarification
Outreach - def
Provides customers support for procurement inquiries for the State Programs (ex.
TxSmartBuy, ESBD, CMBL, etc)
State programs list
TxSmartBuy, TxSmartBuy membership program, Texas Purchasing from People with
Disabilities, electronic state business daily, centralized master bidders list, vendor
performance tracking system
Establishes and manages the state vehicle reporting system, assists state
agencies and institutions with the management of their fleet vehicles
Office of Vehicle Fleet Management
Contract Advisory Team (CAT)
Reviews and makes recommendations on solicitations with an estimated value of at
least $5 million
Provides opportunities to disadvantaged groups in an effort to remedy disparity
in state procurement and contracting
Historically Underutilized Business Program
Quality Assurance Team (QAT)
Oversees Major Information Resources Projects (MIRPs) and associated contracts over
$10 million
Solicitations that require CAT review must be submitted through
The POD portal
The State's online system used for posting solicitations for the purposes of
informing vendors of procurement opportunities and providing public notice of
contract awards
Electronic State Business Daily
Agency Procurement Plans
- Due annually by Nov 30th
- Identifies its management controls & purchasing oversight authority in accordance with
the policy guidance contained in the guide
Electronic State Business Daily (ESBD) $ threshold
Solicitations and Notices of Awards for contracts over $25,000 are required to be posted
on the ESBD
POD coordinates with the
CAT
Agency Contract Management Procedures
contract value
Initial Value of the contract, plus any amendments, renewals and extensions for the
contract's full existence
A contract with an initial value of $4 million, with 3 optional annual renewals of
the same amount. What is the contract value?
4 + (4+4+4 renewals) = 16 million
What is SPD?
State Procurement Division - Delegates purchasing authority to state agencies for non
IT goods & services
What is Purchasing authority?
The ability of an agency to purchase goods & services using state funds
What is Delegation of Purchasing Authority?
Assigning purchasing authority to an agency
Statewide Contract Development Team does what?
Develop & administer over 250 statewide contracts
Statewide Contract Development Team develops
Term, managed, and TXMAS contracts
Statewide Contract Development Team processes
Open Market Requisitions on behalf of the state
Which contracts do Statewide Contract Development team assist with?
Term, Managed, and TXMAS
Statewide contract management team assists with day to day
Contract management
Statewide contract management team assists with managing
Term, managed, and TxMAS contracts
Statewide contract management team assists with contract
Administration
Statewide contract management team assists with reporting
Requirements
Statewide contract management team assists with vendor
Performance issues
Statewide Mail Operations
Processes approx 14-17K pieces of mail per day
Office of Vehicle & Fleet management - def
Assists state agencies in managing their vehicle fleet
Statewide Travel Management Program monitors
travel activity
Statewide travel management program manages
Travel expenditures
Statewide travel management program provides
Discounted travel services
HUB promotes
Full and equal business opportunities
HUB is a subcontracting opportunity for
, Any procurement with an estimated contract value of 100,000 or greater
Define HUB
Historically Underutilized Business Program
- Promotes full and equal business opportunities
- Subcontracting opportunity for any procurement with an estimated contract value of
$100,000 or greater
Training & Policy Development provides
training courses, certifications, and continuing education courses for procurement
professionals
Training & Policy Development conducts
Policy outreach and clarification
Outreach - def
Provides customers support for procurement inquiries for the State Programs (ex.
TxSmartBuy, ESBD, CMBL, etc)
State programs list
TxSmartBuy, TxSmartBuy membership program, Texas Purchasing from People with
Disabilities, electronic state business daily, centralized master bidders list, vendor
performance tracking system
Establishes and manages the state vehicle reporting system, assists state
agencies and institutions with the management of their fleet vehicles
Office of Vehicle Fleet Management
Contract Advisory Team (CAT)
Reviews and makes recommendations on solicitations with an estimated value of at
least $5 million
Provides opportunities to disadvantaged groups in an effort to remedy disparity
in state procurement and contracting
Historically Underutilized Business Program
Quality Assurance Team (QAT)
Oversees Major Information Resources Projects (MIRPs) and associated contracts over
$10 million
Solicitations that require CAT review must be submitted through
The POD portal
The State's online system used for posting solicitations for the purposes of
informing vendors of procurement opportunities and providing public notice of
contract awards
Electronic State Business Daily
Agency Procurement Plans
- Due annually by Nov 30th
- Identifies its management controls & purchasing oversight authority in accordance with
the policy guidance contained in the guide
Electronic State Business Daily (ESBD) $ threshold
Solicitations and Notices of Awards for contracts over $25,000 are required to be posted
on the ESBD
POD coordinates with the
CAT
Agency Contract Management Procedures
