Text Formatting features (Formatting Text/Paragraphs using Toolbars)
The standard Toolbar:
Word allows all toolbars to be customized, so you may not find all options listed here. There are
several buttons that may or maynot appear immediately in your version of Word. Use the
following graphic as a guide to the Standard Toolbar.
1.New Blank Document :
To begin a new document, click on the New Blank Document icon, shaped like a blank sheet of
paper.
2. Open :
Clicking on this icon opens up a previously saved document on your computer.
3.Save:
Clicking on the save icon saves the document you are currently working on. If you are saving a
document for the first time, you can click on this button. However, if you want to save a new file
from a pre existing document, then you must go to the menu bar and select "File">>"Save As"
and give the file a new name. When working on any document, you should be sure to save
frequently, so that you don't lose any work.
4.Permission:
Microsoft has enabled Information Rights Management(IRM) within the new version of Word,
which can help protect sensitive documents from being copied or forwarded. Click this for more
information and options.
5.Print:
Clicking on the print icon automatically prints the document currently active in Word. If you wish
to explore more print options, then go to the menu bar and select "File">>"Print".
6.Print preview:
To get an idea of the appearance of your document in print before you actually print it out, you
can click on this icon to view your document from a zoom-out distance
7.Spelling and Grammar :
Clicking begins a review of your document in search of spelling and grammatical errors that may
need to be corrected.
8. Copy:
Copy the current selection to the clipboard, which can then be pasted elsewhere in the
document, or into a completely separate program /document.
9. Paste:
Clicking on the paste button inserts the text that has been most recently added to the Clipboard
(the text would have been added there by cutting or Copying ). With Past, you can either insert
the copied text into a document or replace selected text.
10.Undo Typing:
The Undo Typing button goes back and removes the last addition or change made to your
document.
11.Insert Hyperlink:
You may find that you want to make links to a particular website, webpage, or some other kind
of online file in your Word document. Using the insert Hyperlink button, you can turn selected
text into hyperlinks.When the icon is clicked, a window will appear that will allow you to insert
the URL (Web address) of the web page you want to link to. You can type in the URL yourself or
The standard Toolbar:
Word allows all toolbars to be customized, so you may not find all options listed here. There are
several buttons that may or maynot appear immediately in your version of Word. Use the
following graphic as a guide to the Standard Toolbar.
1.New Blank Document :
To begin a new document, click on the New Blank Document icon, shaped like a blank sheet of
paper.
2. Open :
Clicking on this icon opens up a previously saved document on your computer.
3.Save:
Clicking on the save icon saves the document you are currently working on. If you are saving a
document for the first time, you can click on this button. However, if you want to save a new file
from a pre existing document, then you must go to the menu bar and select "File">>"Save As"
and give the file a new name. When working on any document, you should be sure to save
frequently, so that you don't lose any work.
4.Permission:
Microsoft has enabled Information Rights Management(IRM) within the new version of Word,
which can help protect sensitive documents from being copied or forwarded. Click this for more
information and options.
5.Print:
Clicking on the print icon automatically prints the document currently active in Word. If you wish
to explore more print options, then go to the menu bar and select "File">>"Print".
6.Print preview:
To get an idea of the appearance of your document in print before you actually print it out, you
can click on this icon to view your document from a zoom-out distance
7.Spelling and Grammar :
Clicking begins a review of your document in search of spelling and grammatical errors that may
need to be corrected.
8. Copy:
Copy the current selection to the clipboard, which can then be pasted elsewhere in the
document, or into a completely separate program /document.
9. Paste:
Clicking on the paste button inserts the text that has been most recently added to the Clipboard
(the text would have been added there by cutting or Copying ). With Past, you can either insert
the copied text into a document or replace selected text.
10.Undo Typing:
The Undo Typing button goes back and removes the last addition or change made to your
document.
11.Insert Hyperlink:
You may find that you want to make links to a particular website, webpage, or some other kind
of online file in your Word document. Using the insert Hyperlink button, you can turn selected
text into hyperlinks.When the icon is clicked, a window will appear that will allow you to insert
the URL (Web address) of the web page you want to link to. You can type in the URL yourself or
