Write Your Letter
In this step, you set up your main document.
@ Type or add any text and graphics that you want to include in your letter.
@ Add the field codes where you want the variable information to appear.
The More Items…. Selection will display the Merge Codes. Make sure the cursor is where you
want to insert the information from your data source before you click More Items….
@ In the Insert Merge Field Dialog box, click the merge field that you want to use, and then click
insert.
NOTE: You can insert all of your fields and then go back and add any spaces or punctuation.
Or, you can insert one field at a time, close the Insert Merge Fields dialog box, add any spaces
or punctuation that you want, and then repeat this step for each additional merge field that you
want to insert. You can also format (apply bold or italic formatting to) the merge fields, just like
regular text.
When you finish editing the main document, click Save or Save As on the File menu.
Name the file, and then click Save.
Click Next: Preview your letters.
This step allows you to preview your merged data, one letter at a time. You can also make
changes to your recipient list or personalize individual letters.
Click Next: Complete the merge
This step merges the variable information with the form letter. You can output the merge result
by using either of the following option :
Print: Select this option to send the merged document directly to the printer
Edit individual letters: Select this option to display the merged document on your screen.
When you click Edit individual letters, the Merge to New document dialog box, appears. In
the Merge toNew document dialog box,you can choose which records to merge. When you
Click OK, the documents are merged to a new Word document.
To print the file, click Print on the File menu.
Thesaurus
1.Highlight (select) the word you want to look up.
2.Click the Tools menu, point to Language, and then click Thesaurus.
3.Next, select a new word to replace the original word from the list of choices.
4.Click Replace to actually have the synonym replace the original word.
AutoCorrect
Microsoft Word's AutoCorrect facility can automatically correct common mistakes
AutoCorrect can be turned on and off from the Tools menu:
1. Go to the Tools menu ans select Options.
2. Click the Spelling Grammar tab.
3. In the Spelling area, check (on) or uncheck(off) the check spelling as you type checkbox.
Adding entries to AutoCorrect
To manually add entries to AutoCorrect
1.Go to the Tools menu and select AutoCorrect (Word 2000)orAutoCorrect Options
(WordXP/2003).
2.In the AutoCorrect:dialog, go to the Replace field and enter the incorrect word
3.In the With field, enter the correct word
In this step, you set up your main document.
@ Type or add any text and graphics that you want to include in your letter.
@ Add the field codes where you want the variable information to appear.
The More Items…. Selection will display the Merge Codes. Make sure the cursor is where you
want to insert the information from your data source before you click More Items….
@ In the Insert Merge Field Dialog box, click the merge field that you want to use, and then click
insert.
NOTE: You can insert all of your fields and then go back and add any spaces or punctuation.
Or, you can insert one field at a time, close the Insert Merge Fields dialog box, add any spaces
or punctuation that you want, and then repeat this step for each additional merge field that you
want to insert. You can also format (apply bold or italic formatting to) the merge fields, just like
regular text.
When you finish editing the main document, click Save or Save As on the File menu.
Name the file, and then click Save.
Click Next: Preview your letters.
This step allows you to preview your merged data, one letter at a time. You can also make
changes to your recipient list or personalize individual letters.
Click Next: Complete the merge
This step merges the variable information with the form letter. You can output the merge result
by using either of the following option :
Print: Select this option to send the merged document directly to the printer
Edit individual letters: Select this option to display the merged document on your screen.
When you click Edit individual letters, the Merge to New document dialog box, appears. In
the Merge toNew document dialog box,you can choose which records to merge. When you
Click OK, the documents are merged to a new Word document.
To print the file, click Print on the File menu.
Thesaurus
1.Highlight (select) the word you want to look up.
2.Click the Tools menu, point to Language, and then click Thesaurus.
3.Next, select a new word to replace the original word from the list of choices.
4.Click Replace to actually have the synonym replace the original word.
AutoCorrect
Microsoft Word's AutoCorrect facility can automatically correct common mistakes
AutoCorrect can be turned on and off from the Tools menu:
1. Go to the Tools menu ans select Options.
2. Click the Spelling Grammar tab.
3. In the Spelling area, check (on) or uncheck(off) the check spelling as you type checkbox.
Adding entries to AutoCorrect
To manually add entries to AutoCorrect
1.Go to the Tools menu and select AutoCorrect (Word 2000)orAutoCorrect Options
(WordXP/2003).
2.In the AutoCorrect:dialog, go to the Replace field and enter the incorrect word
3.In the With field, enter the correct word
