National Association of Parliamentarians - NAP Membership Examination

National Association of Parliamentarians - NAP Membership Examination adjourn close the meeting adopt accept/agree agenda order of business amend modify wording or meaning appeal members question chair's ruling aye affirmative voice vote board administrative body bylaws basic rules of a society commit or refer send to a committee convention assembly of delegates debate discussion of the merits of pending question executive session proceedings are secret incidental motion deal with questions of procedure lay on the table set main motion aside temporarily main motion introduces business to the assembly majority vote more than half the votes cast mass meeting unorganized group meeting single official gathering minutes written record of the proceedings motion formal proposal to take action request for information inquiry as to facts point of order call for enforcement of rules postpone definitely postpone to a certain time postpone indefinitely dispose of the question without a direct vote precedence rank previous question close debate pro ten temporary quorum members requires to transact business ratify make valid action already taken recess short intermission regular meeting periodic business meeting rescind repeal second agreement that motion be considered secretary recording officer of an assembly state the question place the motion before the assembly standing committee constituted to perform a continuing function take from the table resume consideration of a main motion the chair person presiding unanimous consent no opposition viva voce voice vote 1 corporate charter/Crazy Cats 2 constitution/bylaws/Climb Big 3 rules of order/Round Orange 4 standing rules/Stair Railings 5 custom/Carefully Members of an assembly may attend meetings, make motions, debate, and vote The actions of any deliberative assembly are subject to the bylaws & other rules of its organization plus all applicable procedural laws The basic principle of decision in a deliberative assembly is that a motion must be adopted by a majority vote When a decision is to be based on more than a majority vote, a common requirement is a two-thirds vote and/or previous notice Two forms of a deliberative assembly are convention and board According to RONR and most state statutes, electronic meetings may be conducted if provided for in the bylaws, everyone can hear each other at the same time and additional rules are advisable Admittance to a mass meeting may be limited to the invited category The local assembly of an organized society is limited to persons who are recorded on the rolls as voting members in good standing The bylaws of an organized local society usually provide that it shall hold regular meetings at stated intervals Large boards generally follow parliamentary procedure the same as any assembly The corporate charter should contain only what is necessary to obtain it and to obtain the desired status under the law The constitution or bylaws of a society should contain its own basic rules relating principally to itself as an organization Except for the corporate charter, the highest body of rules in a society is the bylaws The term rules of order refers to the written rules of parliamentary procedure adopted by an assembly or organization Standing rules, except in the case of conventions, are related to the details of the administration of a society A custom of an organization falls to the ground if a conflict with a written rule is raised by a Point of Order A two-thirds vote means two-thirds of those present and voting (T/F) T A series of meetings leading up to the organization of a society are in the nature of Mass meetings (T/F) T The bylaws of a local organized society should establish a procedure for calling special meetings (T/F) T While a board may or may not function autonomously, its operation is determined by responsibilities and powers delegated to it or conferred on it by the authority outside itself (T/F) T If a society has a corporate charter, it is not necessary to have a constitution or bylaws (T/F) F 1 Reading and Approval of Minutes - M 2 Reports of Officers, Boards and Standing Committees - R. 3 Reports of Special Committees - C 4 Special Orders - S 5 Unfinished Business and General Orders - U 6 New Business - N The quorum of an assembly is the minimum number of members who must be present for business to be validly transacted In the absence of a provision in the bylaws, the quorum of an organized society is a majority of the entire membership The minimum essential officers for the conduct of business are a presiding officer and secretary or clerk The chair's announcement of the results of the vote should include the ayes (or noes) have it, the motion is adopted (or lost) and the effect of the vote A "friendly amendment" must be adopted by the body, either by vote or unanimous consent A proper way to begin the debate process is for the chair to say "Is there any debate?" Sessions of permanently organized bodies usually follow an established order of business Calling a meeting to order is not a part of the order of business In the standard order of business the reports of officers are presented immediately after the approval of the minutes Reports of officers are commonly presented in the order in which the officers are listed in the bylaws The main motion is one that brings business before the assembly Before a member in an assembly can speak in debate he must obtain the floor A person who is not the first to ride and address the chair may be given preference in being recognized if he is the maker of the motion and has not spoken to the question If the chair makes a mistake in assigning the floor, a member may raise a Point of Order The minimum number of members who must be present at the meetings of a deliberative assembly for business to be validly transacted is the quorum of the assembly (T/F) T The quorum should be fixed at the number of members who can reasonably be expected to attend the meetings (T/F) T In meetings of a convention, unless the bylaws of the organization provide otherwise, the quorum is a majority of the delegates who have been registered at the convention (T/F) T In a mass meeting the quorum consists of those who attend the meeting (T/F) T Even in a small meeting, the presiding officer should not be addressed or referred to by name (T/F) T The presiding officer of an assembly always stands when calling the meeting to order (T/F) T The first item of business at a regular meeting is the report of officers (T/F) F The order of business in a convention is usually known as the program or agenda (T/F) T A member in an assembly may make a main motion or speak in debate without obtaining the floor (T/F) F A member can establish prior claim to the floor by rising just before it has been yielded (T/F) F 1 member makes a motion 2 another member seconds the motion 3 chair states the question 4 members debate the question 5 chair takes a vote 6 chair announces result of vote Motions are brought before the assembly by these three steps, a member