CTCD- Texas 2023
Statewide Procurement Division SPD
is the State's central authority for the procurement of non-IT goods and services.
Primary functions include managing statewide contracts, exercising procurement
authority delegation of specific purchases to individual agencies, and providing
guidance on procurement practices which foster effective competition and ensure the
quality and integrity of state purchases.
Procurement Oversight and Delegation Portal (POD)
Conducts solicitation reviews and delegates purchasing authority to state agencies for
service solicitations valued OVER $100,000
Contract Advisory Team (CAT)
Reviews and makes recommendations on the solicitations that have an estimated value
of at least $5 million
Reviews recommendations made by State Auditors Office (SAO)
Quality Assurance Team (QAT)
Reviews solicitations of a Major Information Resource Project (MIRP)
Reviews:
-partially executed contracts of MIRPS of $10 million or more
-Contract amendments greater than 10% of the contract value
Major Information Resource Project (MIRP)
Identified as such by legislature
OR
Project valued at $5 million or more,
-one year + to reach operational status,
-involves more than one state agency,
-significantly impacts work processes of agency (Ex. CAPPS FIN)
Statewide Contract Development Team
Develop Term, Managed, & TXMAS contracts
Processes open market req's (OMR) for contracts for goods valued over $50K.
Statewide Contract Management Team
Managing Term, Managed, & TXMAS contracts.
Contract administration
Reporting Requirements
Vendor performance issues
Contract Value
Value over entire life of the contract. Initial value plus any extensions.
Agency Procurement Plan
, Identifies its management controls and purchasing oversight authority in accordance
with the policy guidance contained in the Guide.
Submit to SPD by Nov 30th.
Needs Assessment
Must contain sufficient detail to identify the key business requirements. As part of this,
the agency may conduct market research, study historical spend, use benchmarking,
and issue a Request for Information (RFI) to the vendor community.
Market Research
Is routinely used by public procurement professionals to obtain information relating to
the size of the potential vendor pool, pricing, applicable industry standards, market
trends, and determine if the item or service to be purchased is readily available in the
commercial marketplace.
Historical Spend Analysis
Is a tool used to optimize an agency's buying power. By studying an agency's
purchasing data, public procurement professionals seek, among other things, to identify
cost savings, which may be available by consolidating purchases or diversity, and areas
for improvement of administrative efficiencies.
Benchmarking
Is used by public procurement professionals to compare a particular item, service, or
process with other entities or an established industry standard.
Request for Information (RFI)
a formal research method used by an agency to gather information directly from the
industry about a particular type of product or service.
Purchasing
The receipt and processing of requisitions, development of specifications, development
of statement of work, the issuance of purchase orders against existing statewide,
cooperative or agency contracts, and the verification of the inspection of merchandise or
receipt of services by the agency.
Contract Development
actions taken prior to contract execution, including the receipt and processing of
requisitions, assessment of need, development and review of specifications,
development and review of scopes of work, identification and selection of procurement
methods, identification and preparation of evaluation criteria, preparation and
advertising of solicitation documents, tabulation of respondent bids, evaluation of
respondent proposals, negotiation of proposals, and the preparation and completion of
contract award documents.
Contract Management
actions taken following contract execution, including the assessment of risk, verification
of contractor performance, monitoring compliance with deliverable and reporting
requirements, enforcement of contract terms, monitoring and reporting of vendor
performance, and ensuring that contract performance and practices are consistent with
applicable rules, laws and the State of Texas Procurement and Contract Management
Guide
Texas SmartBuy Online Ordering System
Statewide Procurement Division SPD
is the State's central authority for the procurement of non-IT goods and services.
Primary functions include managing statewide contracts, exercising procurement
authority delegation of specific purchases to individual agencies, and providing
guidance on procurement practices which foster effective competition and ensure the
quality and integrity of state purchases.
Procurement Oversight and Delegation Portal (POD)
Conducts solicitation reviews and delegates purchasing authority to state agencies for
service solicitations valued OVER $100,000
Contract Advisory Team (CAT)
Reviews and makes recommendations on the solicitations that have an estimated value
of at least $5 million
Reviews recommendations made by State Auditors Office (SAO)
Quality Assurance Team (QAT)
Reviews solicitations of a Major Information Resource Project (MIRP)
Reviews:
-partially executed contracts of MIRPS of $10 million or more
-Contract amendments greater than 10% of the contract value
Major Information Resource Project (MIRP)
Identified as such by legislature
OR
Project valued at $5 million or more,
-one year + to reach operational status,
-involves more than one state agency,
-significantly impacts work processes of agency (Ex. CAPPS FIN)
Statewide Contract Development Team
Develop Term, Managed, & TXMAS contracts
Processes open market req's (OMR) for contracts for goods valued over $50K.
Statewide Contract Management Team
Managing Term, Managed, & TXMAS contracts.
Contract administration
Reporting Requirements
Vendor performance issues
Contract Value
Value over entire life of the contract. Initial value plus any extensions.
Agency Procurement Plan
, Identifies its management controls and purchasing oversight authority in accordance
with the policy guidance contained in the Guide.
Submit to SPD by Nov 30th.
Needs Assessment
Must contain sufficient detail to identify the key business requirements. As part of this,
the agency may conduct market research, study historical spend, use benchmarking,
and issue a Request for Information (RFI) to the vendor community.
Market Research
Is routinely used by public procurement professionals to obtain information relating to
the size of the potential vendor pool, pricing, applicable industry standards, market
trends, and determine if the item or service to be purchased is readily available in the
commercial marketplace.
Historical Spend Analysis
Is a tool used to optimize an agency's buying power. By studying an agency's
purchasing data, public procurement professionals seek, among other things, to identify
cost savings, which may be available by consolidating purchases or diversity, and areas
for improvement of administrative efficiencies.
Benchmarking
Is used by public procurement professionals to compare a particular item, service, or
process with other entities or an established industry standard.
Request for Information (RFI)
a formal research method used by an agency to gather information directly from the
industry about a particular type of product or service.
Purchasing
The receipt and processing of requisitions, development of specifications, development
of statement of work, the issuance of purchase orders against existing statewide,
cooperative or agency contracts, and the verification of the inspection of merchandise or
receipt of services by the agency.
Contract Development
actions taken prior to contract execution, including the receipt and processing of
requisitions, assessment of need, development and review of specifications,
development and review of scopes of work, identification and selection of procurement
methods, identification and preparation of evaluation criteria, preparation and
advertising of solicitation documents, tabulation of respondent bids, evaluation of
respondent proposals, negotiation of proposals, and the preparation and completion of
contract award documents.
Contract Management
actions taken following contract execution, including the assessment of risk, verification
of contractor performance, monitoring compliance with deliverable and reporting
requirements, enforcement of contract terms, monitoring and reporting of vendor
performance, and ensuring that contract performance and practices are consistent with
applicable rules, laws and the State of Texas Procurement and Contract Management
Guide
Texas SmartBuy Online Ordering System
