Certified Texas Contract Developer Practice Exam Quizzes With Complete Answers.

Certified Texas Contract Developer Practice Exam Quizzes With Complete Answers. Vendor Communication Communication between vendors and public procurement professionals is vital and encouraged. All communication must cease once the solicitation drafting process commences to ensure integrity of procurement. There are allowable and unallowable vendor-procurement interactions. Surplus Programs Purchasing Goods, go here first. Federal surplus: comes from US govt, no public sales, usually lower fees than state. State surplus: Property from state agencies, available for direct transfer to agency, eventually available for sale to public. Set Aside programs step 2 of purchasing goods Must be determined to be unsuitable before beginning a procurement from another source. Texas Correctional Industries Texas Workforce Commission (WorkQuest and TPPD) Must file a vendor performing report Texas Correctional Industries (TCI) a division of TDCJ that manufactures goods and services using primarily offender labor for purchase by TX govt entities. Competitive bidding not required, Available through TX Smart Buy, Complete VPTS TCI Waiver Process Process used to request not using TCI. TCI evaluates and approves or denies waiver. Keep waiver in procurement file. Texas Purchasing from People with Disabilities Exception Reporting must report through CPA TPPD reporting tool the reason commodities or services that could have been purchased through WorkQuest but were instead purchased from another vendor. Exceptions include: quality, quantity, life-cycle costs, delivery time. Statewide Term Contracts and Managed Contracts Established by SPD as a source for procurement of goods and services. Go here first before going to open market. See contracts already created to use. Purchase Order Change Notice Used when a change to an order is required. Needed for any change regardless of if initial purchase was through a managed contract or from TX Smart Buy. DO PROMPTLY! (within 30 days) Texas Multiple Award Schedule (TXMAS) contracts to supplement the term contracts issued and negotiated by SPD. Awarded with SPD terms and conditions overlaying existing federal govt or other govt entity base contract. Agencies may use without obtaining delegated authority from SPD. Texas Multiple Award Schedule (TXMAS) thresholds $0- 50,000: go directly to TXMAS vendor $50,000- 1M: obtain a price quote from 3 vendors $1M or greater: Minimum of 6 vendors If not enough vendors available, then document the limited number. Department of Information Resources (DIR) A state agency created in 1989 that serves as the chief information office for the State of Texas. Agencies are required to purchase through DIR unless otherwise exempted. Request for Offer (RFO) Must be used for IT Procurements, if cannot use DIR contracts. Waiver is needed In order to not use DIR a DIR Less than $50K Bidding requirements for DIR Cooperative Contracts: Can purchase without submitting a price request to multiple vendors. DIR $50k- $1M Must submit a price request to at least 3 vendors on DIRs list in the category to which the contract relates. DIR $1M-$5M Must submit a price request to at least 6 vendors on DIRs list in the category to which the contract relates. If 6 vendors are unavailable, Price Request must be sent to all applicable vendors. DIR Over $5M A state agency is required to submit its own solicitation via an RFO. Vendor Performance Tracking System Use this statutorily required method of reporting vendors once the contracts are completed or closed out and /or throughout the life cycle of the contract. Texas Smart Buy Statewide contracts procured and managed by SPD must use a purchase order through this system. Policy and Outreach (SPD) Conducts policy research, training, and certification and customer support services. Statewide Mail Operations Provides state agencies and universities a variety of mail operations services. Statewide Contract Development and Contract Management Develops and manage statewide contracts for use by state agencies with a broad range of contracts for commodities and services. Open market requests and delegation of purchasing authority. State Travel Management Program (STMP) Manages travel expenditures, including hotel, car rentals, airlines, and travel agencies. Office of Vehicle Fleet Management (OVFM) Manages and assists agencies with their vehicles Historically Underutilized Business (HUB) Provides opportunities to disadvantaged groups in an effort to remedy disparity in state procurement contracting. $100,000 subcontracting opportunity, CMBL Electronic State Business Daily (ESBD) A web portal to post solicitations and learn of contract awards. Greater than $25K Procurement Oversight and Delegation Reviews solicitations and issues a letter of delegation of purchasing authority for an anticipated contract value at $100,000 or greater. $5M or greater to CAT Team Centralized Master Bidder's List (CMBL) Master database that provides Texas procurement professionals the ability to foster competition between vendors. between 5 and $25k= must solicit at least 3 vendors, 2 must be HUBs over $25K= must solicit all vendors Agency Procurement Plans This plan must be submitted by November 30th annually. 1 The purchaser determines they cannot fill a need through the state or federal surplus program. 2 The purchaser determines that the purchase is allowable with the designated funds available for the purchase. 3 The purchaser checks the set aside contract with Work Quest and TCI found on TX Smart Buy. 4 The purchaser must check if the product is available through a sister agency and if so, enter into an IAC with that agency. 5 If an item cannot be found on WorkQuest or TCI, the purchaser may use SPD term, managed or TXMAS contracts to fulfill the need. 6 The agency purchaser must make a request to SPD if it is for commodities with a purchase or contract value over $50K, or if it is for services with a contract value over $100K, agencies have delegated purchasing authority under TAC and may buy or contract on the open market.